Gift Processing Assistant Jobs in Chicago, IL (NOW HIRING)

Posting Details
Position Information
Posting Number
GA000156
Position Title
Institutional Advancement Graduate Assistant
Position ID
REQUESTED
Department
Institutional Advancement
Division
Institutional Advancement
Supervisor
Sara Hubner
Supervisor Title
Executive Assistant to the Vice President for Institutional
Description of Job Duties
Department: Institutional Advancement
Reports To: Executive Assistant to the Vice President for Institutional Advancement
Employment Status: Part-Time, Graduate Assistantship
Position Summary
The Graduate Assistant for Institutional Advancement supports the College's fundraising and external relations efforts. This position plays an active role in sponsorship solicitation, annual giving donor cultivation, and athletics fundraising initiatives. The Graduate Assistant will work closely with advancement staff to strengthen donor relationships, enhance the visibility of the institution, and contribute to securing resources that support student success and institutional priorities.
Key Responsibilities
1. Sponsorship Solicitation
• Assist in identifying, researching, and qualifying potential corporate and community sponsors.
• Draft sponsorship proposals, presentations, and customized partnership materials.
• Support outreach to prospective sponsors through email, phone calls, in-person meetings, and event participation.
• Maintain accurate records of sponsorship activity, agreements, and stewardship actions.
• Collaborate with campus departments and event organizers to fulfill sponsorship benefits.
2. Annual Giving - Donor Cultivation and Solicitation
• Support planning and execution of annual giving initiatives, including digital outreach, ThankView videos, Day of Giving planning, and GiveCampus pages
• Engage with alumni, parents, friends, and community members to build relationships and encourage philanthropic support.
• Conduct donor thank-you calls, follow-up communications, and stewardship touches.
• Assist with segmentation, donor research, and prospect strategy development.
• Help manage giving data, track results, and prepare reports for internal stakeholders.
3. Athletics Giving
• Partner with athletics staff to engage donors, fans, and alumni in supporting athletic programs.
• Assist in organizing athletics fundraising events (e.g., golf outings, booster events, alumni games).
• Help solicit gifts for athletics priorities, including team funds, facilities, and scholarships.
• Maintain strong communication with coaches and athletics leadership to align fundraising needs and messaging.
4. General Advancement Support
• Provide event coordination support for donor receptions, alumni gatherings, and institutional celebrations.
• Assist with database entry, gift processing support, and overall data integrity.
• Participate in strategic meetings, training sessions, and professional development activities.
• Represent the Institutional Advancement office in a positive and professional manner at events and meetings.
Work Schedule & Compensation
• Hours per week dependent on class schedule; typically 20 hours
• Schedule may include occasional evenings and weekends for events.
• Graduate tuition benefits and stipend provided according to institutional assistantship policies.
Do the job duties for this position have any potential exposure to student records?
Yes
Do the job duties for this position include any driving requirements?
No
Will this position be working with minors?
No
Job Qualifications
o Bachelor's degree required; must be enrolled in a graduate program at the College.
o Strong interpersonal skills and comfort interacting with alumni, donors, and external partners.
o Excellent written and verbal communication abilities.
o Organizational skills with the ability to manage multiple tasks and deadlines.
o Proficiency with Microsoft Office; experience with CRM or fundraising databases preferred.
o Interest in fundraising, nonprofit management, higher education, or athletics administration is highly desirable.
Approximate number of work hours per week
20
New or Replacement?
New
If replacement, person(s) being replaced
Posting Detail Information
EEO Statement
North Central College is an Equal Opportunity Employer. North Central College provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation, please notify the Office of Human Resource. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Open Date
12/12/2025
Close Date
Open Until Filled
No