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Gift Processing Assistant Jobs in Wisconsin (NOW HIRING)

The Abbey Resort

Gift Shop Sales Agent

Fontana, WI · On-site

$12 - $13.50/hr

... process cash/charges using computerized Micros System. • Check in, inspect, and tag new ... or Assistant Gift Shop Manager on time and in full uniform for each shift. Obtain manager ...

Zoro

Customer Service Associate

Janesville, WI · On-site

$18.25/hr

Order Processing: Assist customers with placing orders, tracking shipments, processing returns, and ... Charitable Gift Program - match gift to an eligible educational, cultural, community health, and ...

Surgery Partners

Executive Assistant

Altoona, WI · On-site

Process contract terminations, including certified mail notifications and documentation upload to ... Manage retirement recognition events, including coordination of event, communication, and gift ...

Surgery Partners

Executive Assistant

Altoona, WI · On-site

Process contract terminations, including certified mail notifications and documentation upload to ... Manage retirement recognition events, including coordination of event, communication, and gift ...

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Gift Processing Assistant information

What jobs pay 700 a day?

Gift Processing Assistants typically do not earn $700 a day; such high daily pay is more common in specialized or high-level roles like consultants, freelance professionals, or certain sales positions. These roles often require advanced skills, certifications, or significant experience and may involve flexible schedules or project-based work.

What does a gift processing specialist do?

A gift processing specialist is responsible for accurately receiving, recording, and managing donations or gifts, often using database or accounting software. They ensure that gift data is correctly entered, receipts are issued, and records are maintained for reporting and compliance purposes.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a Gift Processing Assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a Gift Processing Assistant, and why are they important?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

Which job is best for a 40 year old woman?

A Gift Processing Assistant role can be suitable for a 40-year-old woman, especially if she has strong organizational skills and attention to detail. This position often involves handling inventory, data entry, and customer service, which can be flexible and accessible for many adults. Experience in administrative tasks or familiarity with office tools can be advantageous in this role.

What jobs pay 4000 a week without a degree?

Gift Processing Assistants typically do not earn $4,000 a week; such high weekly pay is uncommon for entry-level or administrative roles. Jobs that can pay this amount without a degree often include specialized sales, real estate, or skilled trades like certain construction or technical roles, which may require experience, certifications, or licenses. High earnings usually depend on commission, performance, or overtime, rather than formal education alone.

What are Gift Processing Assistants?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
What are the most commonly searched types of Gift Processing jobs in Wisconsin? The most popular types of Gift Processing jobs in Wisconsin are:
What cities in Wisconsin are hiring for Gift Processing Assistant jobs? Cities in Wisconsin with the most Gift Processing Assistant job openings:
Gift Processing Assistant jobs near you
Advancement Operations Coordinator - Gift Services

Advancement Operations Coordinator - Gift Services

Milwaukee School of Engineering (MSOE)

Milwaukee, WI • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Help power the impact behind MSOE's mission. We invite applications for a full-time Advancement Operations Coordinator - Gift Services to ensure philanthropic gifts are processed accurately, acknowledged thoughtfully, and aligned with donor intent. This role is the support behind the philanthropic engine that keeps our University Advancement team strong! If you value precision, teamwork, and supporting a university dedicated to real-world results and impact, we invite you to learn more about us!
Who We Are
Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor's and Master's degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention.
A Small University Dedicated to Achieving Big Things
MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE's top priority is serving our students. By joining our community, you are building the leaders of tomorrow.
Our Mission
MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual.
Our Leadership
MSOE is under the leadership of Dr. Eric Baumgartner. He began his Presidency in January 2026 after having served as the Executive Vice President of Academics at MSOE since 2017.
Summary
Reporting to the Sr. Director of Advancement Operations, the Advancement Operations Coordinator - Gift Services works both independently and as a valued member of a team to collaboratively support the philanthropic process. Responsibilities include, but are not limited to, processing and acknowledging donations and serving as both a subject matter expert and generalist resource for donors and internal clients. The coordinator also acts as a department liaison to the Finance office, assisting in periodic reconciliation and other collaborative work. Other duties include maintaining constituent records, administering pledge reminders, reviewing mailing lists, participating in special events as needed, helping with basic office functions, and other duties as assigned.
Essential Duties and Responsibilities
Gift Processing and Acknowledgment
  • Ensure that gifts and pledges are batched, processed, and documented in a timely manner and consistent with both accounting requirements and development best practices. This includes the daily processing of online and offline gifts; entry of pledges and other expectancies; monitoring payroll deductions and recurring gifts; electronic and (if applicable) physical filing of supporting documentation; and physical delivery of gifts and supporting documentation to the Finance office.
  • Ensure the accommodation of donor intent, collaborating with staff as necessary to identify appropriate gift Funds and substantiate processing decisions.
  • Produce and coordinate the review of gift receipts, acknowledgments, pledge reminders, and year-end statements, ensuring systematic quality control and overall accuracy.
Accounting and Administration
  • Serve as a department liaison to the Finance and Student Accounts offices, assisting in reconciliations, troubleshooting, and other collaborative work.
  • As requested by Director, coordinate signature collection on Gift Agreements and Fund Creation Forms; create new Fund records in the Advancement database.
  • Track gift agreement status and upload final documents to the University Advancement database.
  • Participate in the documentation of standard workflows and gift-related processes and procedures.
Records Management and Reporting
  • Maintain filing systems (electronic and, where applicable, hard copy) for gift backup, gift agreements, pledge forms, acknowledgments, reminders, and other related documents.
  • Conduct periodic audits to ensure complete and accurate documentation and substantiation of gifts, pledges, and gift agreements.
  • Assist in the development of, and ensure compliance with, filing protocols and naming conventions.
  • Assist in coordinating student worker project requests and monitoring/supervising data entry.
  • Create and maintain templates and checklists, as requested, for recurring division activities.
  • Compile data, as requested, for department reports.
  • Assist with data entry, auditing, and cleanup projects.
Other Duties and Responsibilities
  • As requested, maintain internal University Advancement "how to" resources and complete special projects related to the tracking of division goals.
  • Maintain and upgrade skills by actively monitoring industry publications / white papers and participating in conferences, webinars, and professional societies.
  • Provide general support for office activities and events identified for all-staff support by University Advancement leadership.
  • Oversee student work (if/as necessary) on select projects.
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Qualifications
  • A Bachelor's degree is strongly preferred.
  • Minimum of 2 years of fundraising, gift processing, accounting, and/or related administrative experience.
  • Proficiency in Microsoft Office applications, including Outlook, Word, Excel; PowerPoint preferred.
  • Customer relationship management (CRM) database experience and familiarity with CASE reporting standards and/or gift accounting practices is highly desirable.
  • Experience with Raiser's Edge is preferred but not required.
Skills and Abilities
  • Must be detail-oriented and able to multi-task effectively in a collaborative, team-oriented environment.
  • Ability to stay organized and utilize time management skills.
  • Ability to absorb and synthesize new information quickly.
  • Ability to read and interpret documents such policies, procedures, and technical manuals.
  • Ability to author routine reports, correspondence, and procedure documentation.
  • Ability to effectively communicate orally and in writing.
  • Ability to use numbers to solve problems involving concrete variables in standardized situations.
  • Ability to exercise sensitivity and professionalism when dealing with university staff, alumni, donors, and other constituents.
  • Ability to use judgment, tact, and discretion when handling complex and confidential material.
Physical Demands
While the employee is largely sedentary when performing the duties of this position, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.
Ascending and descending stairs (building does not include an elevator).
Why Join MSOE?
At MSOE, we invest in our employees' professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit www.msoe.edu/hr.
The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.
Job Code: 222

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