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Gift Processing Assistant Jobs in Racine, WI (NOW HIRING)

Messmer High School

Administrative Assistant

Milwaukee, WI

$17.25 - $23.25/hr

KEY RESPONSIBILITIES Gift Processing & Database Management * Accurately process all philanthropic gifts, pledges, and matching gifts in the donor database (Salesforce). * Generate timely and ...

Carthage College

Advancement Office Manager

Kenosha, WI · On-site

Must handle multiple projects simultaneously, be attentive to detail, and assist all members of the ... Manage the gift processing and acknowledgement process, ensuring timely, accurate recording of ...

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Gift Processing Assistant information

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a Gift Processing Assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a Gift Processing Assistant, and why are they important?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What does a gift processor do?

A gift processing assistant is responsible for receiving, organizing, and documenting donations or gifts, ensuring accurate data entry into databases or tracking systems. They verify gift details, prepare acknowledgment letters, and maintain records to support fundraising and accounting efforts.

What are Gift Processing Assistants?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
Gift Processing Assistant jobs near you
Administrative Assistant

Administrative Assistant

Messmer High School

Milwaukee, WI

$17.25 - $23.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 23 days ago

Job description

Job Title:Advancement Coordinator

Application Closing Date:July 1, 2026

Terms/Schedule:Hourly; 12 month position

Messmer High School is a 9-12 grade Catholic high school that serves students and families on the northside of Milwaukee. Messmer High School currently enrolls over 500 students. 80% of our students attend college. African American students comprise 85% of the student body and over 80% of students qualify for free/reduced meals. Regardless of student background and external factors, MHS maintains high expectations for students.

POSITION DESCRIPTION

The Advancement Coordinator plays an important role in supporting Messmer's philanthropic goals. This position provides essential administrative, logistical, and donor-relations support to the Advancement team. The ideal candidate is a highly organized, detail-oriented professional who excels at managing donor databases, record keeping, report generations, and coordinating fundraising events.

KEY RESPONSIBILITIES

Gift Processing & Database Management

  • Accurately process all philanthropic gifts, pledges, and matching gifts in the donor database (Salesforce).
  • Generate timely and personalized donor acknowledgment letters, tax receipts, and tribute notifications.
  • Maintain data integrity by regularly updating donor records, contact information, and communication preferences.
  • Pull financial reports, donor lists, and mailing lists for appeals and stewardship campaigns.
  • Actively track obituaries of alumni and friends for the purposes of providing appropriate written acknowledgement to surviving family members, as well to keep alumni and friend records accurate.

2. Event Coordination & Logistics

  • Provide logistical support for fundraising events, donor cultivation gatherings, and committee meetings when necessary.
  • Manage event RSVP lists, check-in processes, and post-event follow-ups.

3. Administrative Support

  • Attend meetings when appropriate with Advancement colleagues.
  • Attend key Messmer events including its annual gathering, graduation ceremony, and golf outing.

WORK ENVIRONMENT & PHYSICAL DEMANDS

  • Standard office environment. Sitting and standing for an 8 hour workday.
  • Ability to work occasional evenings and weekends for major fundraising events.

We strive to attract and retain a highly skilled faculty and staff that can respond to the needs of our students and community. As a benefit-eligible Messmer employee, you will have access to a wide array of benefits, including:

  • Life, health, dental, and vision insurance
  • 403b matching program
  • Flexible spending or health savings accounts
  • Annual tuition reimbursement program


QUALIFICATIONS

  • Education: Bachelor's degree in communications, Business, Non-Profit Management, or a related field (or equivalent work experience).
  • Experience: 1-3 years of experience in a non-profit fundraising, advancement, or administrative role.
  • Technical Skills:

o Proficiency with CRM/donor databases (Salesforce, Givesmart)

o Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

  • Core Competencies:
    • High level of discretion and integrity when handling confidential donor information.
    • Strong project management skills with the ability to juggle multiple deadlines.
    • Collaborative, positive, and enjoys contributing to team success.

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