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Senior Gift Processing Jobs in Wisconsin (NOW HIRING)

Elkay

Sr. Director Finance

Milwaukee, WI · On-site

$150 - $200/hr

This role is responsible for leading and enhancing core financial processes, including strategic ... Matching gift program. * Employee Stock Purchase Plan - purchase company stock at a discount. Equal ...

BDO

Tax Senior, Private Client Services

Milwaukee, WI · On-site

The Private Client Services Practice is experienced in all aspects of estate, income, gift, and ... Experience with tax compliance process software (GoSystems, BNA Tax Planner, GoFileRoom, SurePrep ...

CLEAResult

WI · On-site

$110.50 - $165.70/hr

Employee Recognition Program - convert points into gift cards * Employee Assistance Program * On ... Ability to work cross-functionally to create and implement standard processes and policies

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Senior Gift Processing information

What does a senior gift processing specialist do?

A Senior Gift Processing Specialist is responsible for managing and overseeing the processing of donations and contributions within an organization, typically in a nonprofit or educational setting. They ensure that gifts are accurately recorded, acknowledged, and reported in accordance with organizational policies and regulatory requirements. This role often involves supervising junior staff, troubleshooting complex transactions, and working with fundraising or finance teams to maintain data integrity and donor relations. Senior Gift Processing Specialists also help develop and improve gift processing procedures to enhance efficiency and compliance.

What are the key skills and qualifications needed to thrive as a senior gift processing specialist?

To excel as a Senior Gift Processing Specialist, you need experience in donation management, attention to detail, and familiarity with fundraising databases, often supported by a bachelor’s degree or equivalent work experience. Proficiency with CRM systems like Raiser's Edge, data entry software, and knowledge of IRS guidelines for charitable gifts are typically required. Strong organizational skills, discretion, and effective communication are essential soft skills for this role. These competencies ensure accurate and timely gift processing, regulatory compliance, and positive donor relations, all of which are critical for successful fundraising operations.

What are some common challenges faced by senior gift processing professionals, and how can they be addressed?

Senior Gift Processing professionals often encounter challenges such as handling high volumes of donations during peak fundraising periods, ensuring the accuracy of data entry, and maintaining compliance with evolving financial and privacy regulations. Staying organized through effective workflow management tools and regular team communication can help mitigate errors. Additionally, ongoing training in donor management systems and keeping up-to-date with best practices can support accuracy and regulatory compliance while fostering a collaborative team environment.

What are the most commonly searched types of Gift Processing jobs in Wisconsin?

The most popular types of Gift Processing jobs in Wisconsin are:

What are popular job titles related to Senior Gift Processing jobs in Wisconsin?

For Senior Gift Processing jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Senior Gift Processing jobs in Wisconsin look for?

The top searched job categories for Senior Gift Processing jobs in Wisconsin are:

What cities in Wisconsin are hiring for Senior Gift Processing jobs?

Cities in Wisconsin with the most Senior Gift Processing job openings:

Senior Gift Processing jobs near you

Senior Grant & Gift Manager

Kenosha, WI • On-site

Carthage College
Colleges, Universities, and Professional Schools • 201 - 500 employees

6.1

Company rating: 6.1 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

559th of 627 rated colleges and universities

People enjoy working here

Respectful managers

Learn more about Carthage Collegeexternal

Full-time

Posted 11 days ago

Job description

The Senior Grant & Gift Manager at Carthage College oversees the financial administration, accounting, compliance, reporting, and stewardship of restricted grants, gifts, endowments, pledges, and other donor-restricted funds. As the College's subject matter expert for grant and gift accounting, this position ensures compliance with federal, state, sponsor, donor, and institutional requirements.
Working collaboratively with Institutional Advancement, Student Accounts, Financial Aid, the Office of Sponsored Services, Human Resources, and other campus departments, the Senior Grant & Gift Manager manages the full lifecycle of grants and restricted gifts, from proposal development through financial reporting and closeout.
This position plays a key role in safeguarding donor intent, maintaining strong internal controls, ensuring accurate financial reporting, and supporting institutional decision-making through financial analysis. A strong knowledge of Generally Accepted Accounting Principles (GAAP), Uniform Guidance (2 CFR Part 200), nonprofit and higher education accounting, and fund accounting principles is essential.
Key Responsibilities:
  1. Grant Accounting and Financial Management:
  • Manage the financial administration of federal, state, local, corporate, and private foundation grants throughout the post-award lifecycle.
  • Establish and monitor grant budgets to ensure compliance with sponsor requirements and institutional policies.
  • Collaborate with faculty and staff during proposal development by reviewing grant budgets and sponsor financial requirements.
  • Prepare grant financial reports, sponsor billings, reimbursement requests, drawdowns, and grant closeout documentation.
  • Monitor grant expenditures, labor and fringe allocations, indirect costs, and budget variances, providing financial guidance to principal investigators and department leadership.
  • Review monthly grant activity, prepare Budget versus Actual (BvA) reports, and assist with grant forecasting and budget revisions.
  • Maintain grant receivables, deferred revenue, sponsor payments, and related reconciliations.
  1. Gift and Endowment Accounting:
  • Manage the accounting and financial administration of restricted and unrestricted gifts, pledges, endowments, charitable gift annuities, and donor-designated funds.
  • Record and reconcile gifts, pledges, stock gifts, investment activity, and related journal entries in collaboration with Institutional Advancement.
  • Review gift fund assignments, donor restrictions, and revenue classifications to ensure compliance with donor intent and institutional policies.
  • Prepare and reconcile pledge activity, receivables, collections, and related accounting records.
  • Record and reconcile endowment investment activity, including fair market value adjustments, investment allocations, spending distributions, cash draws, and related general ledger accounts.
  • Maintain endowment schedules, investment records, and supporting documentation to ensure accurate financial reporting.
  1. Compliance and Regulatory Reporting:
  • Ensure compliance with Uniform Guidance (2 CFR Part 200), GAAP, sponsor regulations, donor restrictions, and College policies.
  • Prepare schedules and supporting documentation for the annual financial statement audit, Single Audit, and other regulatory reporting.
  • Monitor grant compliance, including allowable costs, effort reporting, cost sharing, matching requirements, and reporting deadlines.
  • Prepare journal entries related to net asset releases, indirect cost recoveries, capital gifts, Perkins funds, and charitable gift annuities.
  • Assist with IRS Form 990 and other required federal and state reporting.
  1. Financial Reporting and Analysis:
  • Prepare monthly, quarterly, and annual financial reports for grants, gifts, endowments, and restricted funds.
  • Analyze financial activity, budget variances, and compliance issues, and prepare forecasts in collaboration with Institutional Advancement and campus leadership.
  • Update grant budgets and financial forecasts based on current and projected activity.
  • Prepare supporting schedules and management reports for auditors and external stakeholders, and develop financial dashboards to support decision-making.
  1. Internal Controls and Process Improvement:
  • Maintain and strengthen internal controls over grant, gift, pledge, endowment, and restricted fund accounting.
  • Review accounting activity, coding, and restricted funds to ensure compliance with donor, sponsor, and institutional requirements.
  • Develop and maintain accounting procedures, schedules, and supporting documentation for grants, gifts, endowments, and restricted funds.
  • Recommend process improvements that enhance efficiency, compliance, reporting accuracy, and stewardship.
  1. Campus Collaboration and Training:
  • Serve as the College's primary financial resource for grant, gift, pledge, and endowment accounting.
  • Collaborate with Institutional Advancement, principal investigators, Human Resources, Finance, and other campus departments to support grant and gift administration, donor compliance, and financial reporting.
  • Provide training and guidance to faculty and staff on grant compliance, budgeting, donor restrictions, and financial reporting requirements.
  1. Other Duties as Assigned:
  • Assist with annual budget preparation for grant-funded and restricted activities.
  • Support special financial projects, strategic initiatives, and institutional committees related to grants, research administration, compliance, and financial management.
  • Assist with fiscal year-end closing, audit preparation, and work additional hours during peak periods as needed.

Qualifications:
  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required.
  • Minimum of five years of progressive experience in grant, fund, nonprofit, or higher education accounting, including administration of federally funded grants and knowledge of Uniform Guidance (2 CFR Part 200).
  • Strong knowledge of GAAP, fund accounting, and higher education or nonprofit accounting practices, with advanced proficiency in Microsoft Excel and accounting software.
  • Excellent analytical, organizational, problem-solving, communication, and project management skills, with the ability to collaborate effectively across campus and with external funding agencies.
  • Experience with restricted gift, endowment, and pledge accounting, Workday Financial Management or a comparable ERP system, and CPA certification are preferred.

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About Carthage
Located on the shore of Lake Michigan in the thriving Chicago-Milwaukee corridor, Carthage College blends the best liberal arts traditions with desirable degree programs, transformative learning opportunities, and personal attention from dedicated faculty and staff. Our beautiful campus, an 80-acre arboretum with stunning lake views, is home to 2,600 undergraduate students and 200 graduate students. Founded in 1847, Carthage is consistently named a Best Midwestern College by The Princeton Review and a Most Innovative School by U.S. News & World Report. All Carthage employees play a vital part in the success of our students, as we work together to create an environment where all can achieve their true potential. Grow with Carthage.
Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.
This position requires a background screening

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