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Gift Processing Assistant Jobs in Minnesota (NOW HIRING)

Mystic Lake

Retail Cashier

Prior Lake, MN · On-site

$14.25 - $18.50/hr

Perform open and close gift shop procedures, operate POS system, and process merchandise sales ... media. * Assist with creating visual merchandising displays incorporating seasonal themes.

Perkins

Assistant Restaurant Manager

Brainerd, MN · On-site

$55K - $62K/yr

Development Pathway: Step by step process to grow your career * 3 College Credits hours for ... Accountable for proper handling of cash, credit card information, gift cards and all things related ...

New

Perkins

Assistant Restaurant Manager

Rochester, MN · On-site

$17 - $19/hr

Development Pathway: Step by step process to grow your career * 3 College Credits hours for ... Accountable for proper handling of cash, credit card information, gift cards and all things related ...

Gaming Enterprise

Retail Cashier

Prior Lake, MN · On-site

$14.25 - $18.50/hr

Perform open and close gift shop procedures, operate POS system, and process merchandise sales ... media. * Assist with creating visual merchandising displays incorporating seasonal themes.

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Gift Processing Assistant information

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
What cities in Minnesota are hiring for Gift Processing Assistant jobs? Cities in Minnesota with the most Gift Processing Assistant job openings:
Gift Processing Assistant jobs near you

Administrative Assistant - Development and Donor Engagement

Boy Scouts of America - Northern Star Council

Saint Paul, MN • On-site

$42K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

ADMINISTRATIVE ASSISTANT - DEVELOPMENT AND DONOR ENGAGEMENT

Northern Star Scouting is seeking a seasoned professional to join our Development Team as an Administrative Assistant. Operating out of our beautiful Base Camp facility at Fort Snelling, this is not merely an administrative role; it is a high-level executive partnership designed for an individual who thrives on precision, professional judgment, and mission-driven impact. As a key support to the entire department, you will act as a strategic force behind our fundraising operations, ensuring the seamless execution of departmental priorities, that every piece of writing resonates with our donors, and the comprehensive support necessary to drive our collective success.

The Role and Strategic Impact

In this capacity, you will manage the complex intersections of donor relations, data analytics, and executive project support. Your day-to-day work involves transforming raw data within our eTapestry CRM into the high-level statistical insights necessary to fuel compelling funding proposals. You will serve as a primary steward of our "gold-standard" donor data, applying advanced technical skills in Excel-including pivot tables and complex formulas-to audit and refine our most critical assets. Beyond the data, your writing expertise will ensure that every piece of donor correspondence is timely, impactful, and rooted in the transformational language of donor-centric stewardship. As a seasoned executive assistant, you will be expected to anticipate the needs of leadership, streamline multi-faceted administrative operations, and manage confidential projects with complete discretion. Your prior experience in fundraising cycles will allow you to expertly navigate the nuances of pledge processing, workplace giving, and prospect identification. Furthermore, you will lead the logistical charge for our signature events, coordinating with volunteer committees and vendors to ensure smooth, professional experience for our supporters.

Qualifications

The ideal candidate brings significant prior experience from a professional nonprofit or corporate fundraising environment. We are looking for an individual with the professional maturity to manage complex relationships and technical fluency to expertly navigate the Microsoft 365 suite, particularly in high-level Word document production and advanced mail merges. A minimum of a two-year associate's degree and a firm grasp of general accounting practices are required to manage our gift-in-kind processes and departmental efficiencies. Success in this role requires a blend of independent initiative and cooperative spirit, supported by a typing speed of at least 50 words per minute and a genuine willingness to become an expert in the activities and values of Scouting.

Compensation and Benefits

We value the expertise of our staff and offer a competitive annual compensation range of $42,188 to $60,775, with most new hires starting at $45,000. Our generous benefits package includes comprehensive medical, dental, and vision insurance, as well as paid life insurance and disability coverage. We support a healthy work-life balance by providing 12 paid annual holidays and 16 days of paid time off for new hires, alongside a robust retirement plan with an employer match.

Join Our Vision

If you are ready to apply your seasoned expertise to a role that offers both technical challenge and profound community impact, we invite you to apply.

This is a 40 hour a week, non-exempt hourly, on-site position.

Join us and Make a Difference in the Lives of Youth in Our Communities!

Northern Star Scouting is an Equal Opportunity and Veteran Friendly Employer

Apply