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Gift Processing Assistant Jobs in California (NOW HIRING)

Ioaging

Sr. Philanthropy Coordinator

San Francisco, CA · On-site

$31 - $35/hr

Gift Administration and Database Support * Assist in tracking and managing donor data in the CRM, ... Process expense reports and vendor payments in accord with IOA's protocols. * Assess office ...

Door of Hope

Donor Database Manager

Pasadena, CA · On-site

$65K - $76K/yr

Process monetary donations and manage the full gift acknowledgment cycle, including timely receipt ... ) * Assist at special events and support mission-related activities as needed Requirements:

Salvation Army

Donor Care Specialist

San Francisco, CA · On-site

... Assist with execution of donor welcome and seasonal engagement efforts Database & Gift Processing Support o Maintain accurate donor records through updates from returned mail, staff input, donor ...

Chapman University

Phonathon Student Caller

Orange, CA · On-site

$18.25/hr

Ability to learn new systems (calling software, gift processing, etc) * Comfortable with data entry * Previous experience in sales/customer service. Special Instructions to Applicants * Commit to a ...

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All JobsGift Processing JobsGift Processing Assistant JobsGift Processing Assistant Jobs in California

Gift Processing Assistant information

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
What are the most commonly searched types of Gift Processing jobs in California? The most popular types of Gift Processing jobs in California are:
What cities in California are hiring for Gift Processing Assistant jobs? Cities in California with the most Gift Processing Assistant job openings:
Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Associate Director of Gift Administration

Chapman University

Orange, CA • On-site

$90K - $100K/yr

Full-time, Part-time

Re-posted 4 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

257th of 616 rated colleges and universities

Job description

Posting Details
Position Information
Position Title
Associate Director of Gift Administration
Position Type
Regular
Job Number
SA82024
Full or Part Time
full-time 40 hours weekly
Fair Labor Standard Act Classification
Exempt
Anticipated Pay Range
$90,000-$100,000
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
Reporting to the AVP of Gift Administration & Stewardship, the Associate Director of Gift Administration manages all aspects of gift funds from acceptance to closure, ensuring alignment with donor intent, legal standards, institutional policies, and compliance mandates. The Associate Director serves as the primary campus expert for gift documentation, gift account oversight, restricted fund management, and scholarship tracking. This role partners closely with Finance, Legal, Advancement Services, and academic units to enable compliant, efficient fund administration and optimize donor and campus partner experience.
Responsibilities
Gift Documentation & Fund Compliance
  • Manage gift documentation, ensuring legal and policy sufficiency and clear documentation of donor intent.
  • Review incoming gift documentation and collaborate with internal and external partners to resolve any gift questions or issues.
  • Maintain a comprehensive donor documentation database.
  • Draft initial versions of gift agreements and correspond with Legal Affairs, as needed.
  • Work with Systems teams to ensure gifts are accurately recorded and receipted.

Gift Account Management & Fund Compliance
  • Communicate with campus partners to ensure spending and usage of restricted gift funds comply with donor intent and university policy.
  • Advise campus units on the appropriate use of restricted gifts and the interpretation of gift documentation.
  • Coordinate with Investments and Financial Services for fund/account establishment, changes, and closures.
  • Serve as primary point-of-contact for fund managers and development officers on account questions/issues.
  • Review gift reports to confirm proper fund designation.
  • Conduct internal control checks to ensure accurate administration of gift funds.

Scholarship and Award Administration
  • Oversee and continuously improve scholarship fund set-up, tracking, and disbursement workflows.
  • Ensure compliance in scholarship selection and award processes.
  • Partner with Financial Aid, Investments, and other campus colleagues to ensure awarding in compliance with gift terms.
  • Collaborate with the Stewardship team on donor stewardship efforts, including endowment and annual scholarship reporting.

Audit, Policy, and Compliance Reporting
  • Facilitate and respond to internal/external audits of restricted funds and gift administration practices.
  • Track, analyze, and report gift compliance metrics; recommend policy and procedure enhancements.
  • Assist AVP with policy revisions.

Supervision & Training
  • Supervise specialist(s)/coordinator(s)/manager(s).
  • Develop and deliver training and guidance to campus departments on gift use policy, fund management, and compliance.
  • Serve as a primary resource for staff and fund users regarding restricted funds and policies.
  • Oversee department budget

Required Qualifications
  • 5 years of relevant experience in gift administration and fund management in the higher ed or nonprofit sectors.
  • Bachelor's degree or equivalent combination of education and experience required; master's degree or professional certification preferred (e.g., CPA, JD).
  • Demonstrated experience with gift agreements, scholarship, and endowed fund management, and compliance.
  • Strong verbal and written communication skills.
  • Strong organizational, writing, research, analytical, and problem-solving skills.
  • Ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload, and carry out duties in a timely manner to meet deadlines.
  • Ability to use tact and diplomacy while maintaining a high level of confidentiality.
  • Strong computer skills to use word processing, Excel spreadsheets, web-based applications, and enterprise software, including the University's CRM.
  • Ability to establish and maintain cooperative working relationships as a team member within University Advancement as well as campus-wide and within all levels of the community to support university programs and goals.

Desired Qualifications
  • Prior supervision/coaching experience.
  • Knowledge of university policies and procedures.

Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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