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Gift Processing Assistant Jobs in California (NOW HIRING)

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Development Coordinator

Venice, CA · On-site

$24 - $28/hr

Generate timely and personalized gift acknowledgments and tax receipts. * Assist in the planning ... Must have an impeccable eye for detail, especially in gift processing and public-facing ...

SAFE PLACE FOR YOUTH

Development Coordinator

Venice, CA · Hybrid

$24 - $28/hr

Generate timely and personalized gift acknowledgments and tax receipts. * Assist in the planning ... Must have an impeccable eye for detail, especially in gift processing and public-facing ...

SAFE PLACE FOR YOUTH

Development Coordinator

Venice, CA · On-site

$24 - $28/hr

Generate timely and personalized gift acknowledgments and tax receipts. * Assist in the planning ... Must have an impeccable eye for detail, especially in gift processing and public-facing ...

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Gift Processing Assistant information

What jobs pay 700 a day?

Gift Processing Assistants typically do not earn $700 a day; such high daily pay is more common in specialized or high-level roles like consultants, freelance professionals, or certain sales positions. These roles often require advanced skills, certifications, or significant experience and may involve flexible schedules or project-based work.

What does a gift processing specialist do?

A gift processing specialist is responsible for accurately receiving, recording, and managing donations or gifts, often using database or accounting software. They ensure that gift data is correctly entered, receipts are issued, and records are maintained for reporting and compliance purposes.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a Gift Processing Assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a Gift Processing Assistant, and why are they important?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

Which job is best for a 40 year old woman?

A Gift Processing Assistant role can be suitable for a 40-year-old woman, especially if she has strong organizational skills and attention to detail. This position often involves handling inventory, data entry, and customer service, which can be flexible and accessible for many adults. Experience in administrative tasks or familiarity with office tools can be advantageous in this role.

What jobs pay 4000 a week without a degree?

Gift Processing Assistants typically do not earn $4,000 a week; such high weekly pay is uncommon for entry-level or administrative roles. Jobs that can pay this amount without a degree often include specialized sales, real estate, or skilled trades like certain construction or technical roles, which may require experience, certifications, or licenses. High earnings usually depend on commission, performance, or overtime, rather than formal education alone.

What are Gift Processing Assistants?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
What cities in California are hiring for Gift Processing Assistant jobs? Cities in California with the most Gift Processing Assistant job openings:
Gift Processing Assistant jobs near you
Advancement Assistant (Data and Events)

Advancement Assistant (Data and Events)

The Hamlin School

San Francisco, CA • On-site

$27 - $30/hr

Full-time

Posted 15 days ago

Job description

Title: Advancement Assistant (Data and Events)
Reports to: Executive Director of Institutional Advancement (EDIA)
Regular Work Schedule: Full-time; in-person: 8:30 a.m. to 5:00 p.m. with a ½ hour unpaid lunch break
Classification: Non-Exempt
Desired Start Date: August 1, 2026
Salary Range: $27-30/hour
Primary Responsibility: The Advancement Assistant (Data and Events) is responsible for gift management, maintenance of all Advancement records, and event support and preparation. Specifically, the Assistant is responsible for maintenance of all constituent records, gift processing, data entry and reporting, mailing lists and production, and production of all event materials. The Advancement Assistant works closely with the Director of Events and the Advancement Manager for Alumni Engagement & Philanthropy and also provides administrative and clerical support for the Executive Director of Institutional Advancement.
At The Hamlin School, we are committed to a policy of equal employment for all applicants and employees. As part of our commitment to a diverse and inclusive workplace, we recruit and hire applicants with diverse backgrounds and professional experience that show their commitment to K-8 education and being a contributing member of a learning community.
Expectation of Hamlin Employee Civility and Commitment
The Hamlin School seeks employees who will support and implement the school's mission and Creed at all times. Hamlin employees are known for being caring, compassionate, collaborative, and dedicated professionals who treat their colleagues and supervisors with respect and who take seriously the daily care of Hamlin girls.
Hamlin girls are celebrated because of their curious minds, joyful work ethic, and intellectual tenacity in the classroom; moreover, the school is convinced that ensuring the girls' academic growth is only one part of its work. Hamlin employees also pay close attention to the girls' social-emotional well-being, their physical and mental health, and their moral development.
Hamlin employees, its teachers and leaders in particular, are committed to their own professional growth; as such, they pay close attention to the research and innovations that impact teaching and learning. All employees are expected to be flexible thinkers and nimble actors in support of the school's overarching strategic goals and daily commitment to academic and ethical excellence.
The Advancement Assistant must be a hyper-executor with exceptional organization, attention to detail, a can-do attitude, and well-established systems for time management.
Incumbent must excel in the following core competencies:
Systems Thinking and Data Management
    • Process and meticulously manage all donor and gift information, pledge documentation, and timely acknowledgements
    • In partnership with the Advancement Associate, support the process of comprehensive quarterly pledge reminder processes for annual, event, and leadership giving
    • Manage the maintenance, data input, data integrity, and accuracy of Hamlin's constituent database (The Raiser's Edge) and ensure continuity and accuracy of contact data across all constituent information systems: internal constituent database (The Raiser's Edge); parent-facing database (Veracross); email system for alumni and PALs (MailChimp)
    • Produce with accuracy and excellence constituent reports, mailing lists, mail merges, volunteer data lists, and financial reports as requested by members of the Advancement team
    • Remain current on system updates and bring excellence to the work of data management to ensure accurate, personal, and timely communication
    • Maintain and update all office, prospect, and donor records and files- digital and print

Project Management:
    • Manage the workflow of daily tasks related to gift entry and acknowledgements, while also planning for and executing on near term data and production projects
    • Under the guidance of members of the Advancement team, complete all administrative production, mailing, and organization of solicitations, invitations, event materials (i.e. name tags, signs, swag, etc), and stewardship mailings

Team Collaboration
    • The Hamlin Advancement team operates with an all-hands-on-deck approach to large community events, large projects, and creative problem-solving; a true love of team collaboration is essential
    • Uphold the values of Hamlin; demonstrate cultural humility and competency and a commitment to an anti-bias approach to work; seek professional development and learning opportunities in diversity, equity, and belonging

General Office Support:
    • Manage office purchases and all school stationery and communications materials, and maintain accurate expense information for the EDIA
    • Schedule, reserve rooms, and request appropriate set-up for committee meetings
    • Perform general administrative tasks in support of fundraising, events, and communications
    • Provide back-up coverage for Hamlin front desk when needed

Perform other duties consistent with the above responsibilities and in conjunction with the overall goals of the Advancement Office; no task is too big or too small.
Prior Experience:
    • One to two years of related work experience in a fast-paced, detail-oriented work environment with a track record of success in data management
    • Prior work experience in a school environment is a plus

Skills:
    • Knowledge ofThe Raiser's Edge- Blackbaud software is preferred or eagerness to learn required
    • Excellent computer skills; preferred proficiency in Windows, Microsoft Word, Excel, PowerPoint, Google Suite, and Canvas
    • Excellent verbal and written communications skills, personal initiative, and organizational skills
    • Strong proofreading skills
    • High level of professionalism and confidentiality

Passions and Abilities:
    • A deep appreciation for the mission of The Hamlin School and knowledge of independent schools
    • A positive attitude; ability to work as a team member
    • Ability to work well with K-8 students and with adult colleagues; willingness to be an active, enthusiastic member of the tightly-knit Hamlin community
    • Genuine interest in growing as an Advancement professional
    • Periodic evening and weekend hours required

Physical Demands:
    • Must be able to view and operate a computer frequently and consistently, especially in the preparation of reports, crafting and responding to emails, viewing presentations, etc.
    • Must be able to talk and hear to communicate effectively with school population and the public
    • Must be able to travel safely and comfortably across urban campus for a variety of events and meetings, often several in a work day
    • Must be physically able to assist, when necessary, with event set-up and breakdown, including lifting up to 25 lbs.

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