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Gift Entry Coordinator Jobs (NOW HIRING)

Covenant Health

FOUNDATION DATA ENTR SPEC

Knoxville, TN · On-site

$16.25 - $21.75/hr

Responsibilities * Perform daily gift entry for donations received for all Covenant Health ... Provide backup assistance for database manager and acct/finance coordinator as needed. * Assist ...

PINE STREET INN INC

Donor Relations Coordinator

Boston, MA · Hybrid

$26 - $28/hr

Gift Entry and Acknowledgements: Accurately enter the daily receipt of checks, credit cards, online ... Coordinator as needed Database Integrity: In conjunction with the Director of Development Systems ...

Pine Street Inn

Donor Relations Coordinator

Boston, MA · On-site

$26 - $28/hr

Gift Entry and Acknowledgements: • Accurately enter the daily receipt of checks, credit cards ... Coordinator as needed Database Integrity: • In conjunction with the Director of Development ...

Pine Street Inn

Donor Relations Coordinator

Boston, MA · On-site

$26 - $28/hr

Gift Entry and Acknowledgements: · Accurately enter the daily receipt of checks, credit cards ... Coordinator as needed Database Integrity: · In conjunction with the Director of Development ...

Hammond School

Advancement Services Coordinator

Galway, NY · On-site

$20 - $25.25/hr

... timely gift entry and reporting, and provides research and logistical support for fundraising ... Event Coordination * Customer Service * Attention to Detail * Confidentiality & Ethics

Hammond School

Advancement Services Coordinator

Columbia, SC · On-site

$18.25 - $23.25/hr

... timely gift entry and reporting, and provides research and logistical support for fundraising ... The Advancement Coordinator reports to the Director of Institutional Advancement. A completed ...

Chris Baily

Database Manager

Manhattan, NY · On-site

Additionally, responsible for managing the database duties (gift entry, acknowledgement letter process) of the Office Manager/Database Coordinator. Reporting to the Vice President and Chief Operating ...

ALS United Greater New York

Database Manager

Manhattan, NY · On-site

$60K - $65K/yr

Additionally, responsible for managing the database duties (gift entry, acknowledgement letter process) of the Office Manager/Database Coordinator. Reporting to the Vice President and Chief Operating ...

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How much do gift entry coordinator jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for gift entry coordinator in the United States is $22.55, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $25.00 per hour, depending on experience, location, and employer.

What is a gift entry coordinator?

A Gift Entry Coordinator is responsible for accurately processing, recording, and acknowledging donations or gifts received by an organization, typically a nonprofit. They ensure that all contributions are entered into the fundraising database, generate receipts or thank you letters for donors, and maintain accurate donor records. This role often involves working closely with fundraising teams, maintaining data integrity, and supporting the organization's overall development efforts.

What are the key skills and qualifications needed to thrive as a gift entry coordinator, and why are they important?

To thrive as a Gift Entry Coordinator, you need strong attention to detail, data entry accuracy, and familiarity with fundraising or donor management systems, typically supported by a high school diploma or equivalent. Proficiency in CRM databases like Raiser's Edge or Salesforce, as well as Microsoft Excel, is often required. Strong organizational skills, discretion, and effective communication help ensure accurate records and positive donor interactions. These abilities are crucial for maintaining data integrity, supporting fundraising initiatives, and sustaining donor trust.

What are some common challenges faced by a gift entry coordinator, and how can they be managed effectively?

Gift Entry Coordinators often encounter challenges related to ensuring the accuracy and timeliness of donor data entry, especially when handling high volumes of gifts or complex donations (such as stock or matching gifts). Managing discrepancies in donor information and reconciling records with other departments can also be demanding. Effective organization, strong attention to detail, and clear communication with the fundraising and finance teams are key to overcoming these challenges. Utilizing donor management software and following established data entry protocols can also help minimize errors and maintain data integrity.

What are popular job titles related to Gift Entry Coordinator jobs?

For Gift Entry Coordinator jobs, the most frequently searched job titles are:

Infographic showing various Gift Entry Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $46,899 per year, or $22.5 per hour.

Advancement Services Coordinator

Chicago, IL • On-site, Remote

Bulletin of the Atomic Scientists
Video and Audio Streaming Services • 11 - 50 employees
Learn more about Bulletin of the Atomic Scientistsexternal

$52K - $60K/yr

Full-time

Re-posted 6 days ago

Job description

About the Bulletin of the Atomic Scientists
The Bulletin of the Atomic Scientists is a not-for-profit organization, located in the Harris School of Public Policy at the University of Chicago, that engages science leaders, policy makers, and the interested public on topics of nuclear risk, climate change, biological threats, and disruptive technologies.
Founded more than 70 years ago by Manhattan Project physicists, the Bulletin is a globally recognized organization that curates a highly trafficked public-access website, publishes an award-winning journal, sets the iconic Doomsday Clock, and hosts a regular set of convenings. For more than 75 years, the Bulletin of the Atomic Scientists has bridged the divide between scientific research, global security, and public engagement.
Position Description
The Bulletin of the Atomic Scientists is searching for an Advancement Services Coordinator to support the daily operations of the Advancement team including gift entry, event registration entry, acknowledgements and administrative support in implementation of department fundraising tasks.
Key Responsibilities
  • Gift and data entry: Follow all written workflows and processes, entering gift records accurately into Salesforce to produce high-quality donor acknowledgement letters and tax receipts; track event registration information to ensure updated and accurate information for donors, prospects and subscribers. Understand the functionality of Salesforce records and reporting. Partner and provide backup to Advancement Services Manager on Salesforce related to gift entry, running reports, and sending correspondence.
  • Stewardship: Assist with the preparation of briefing packets including prospect research and direct mail pieces for donor and prospect stewardship
  • Donor Correspondence/Direct Mail: Create initial drafts of donor correspondence including mail/email appeals, welcome series, donor impact statements, family foundation materials, and anniversary mailings, utilizing the Bulletin's voice/style and industry best practices, developing engaging content and copy.
  • Cultivation and Fundraising Events: In collaboration with the Advancement and Communications teams, as well as event hosts, help organize and execute successful cultivation and fundraising events, including an annual gala and smaller donor events. Accurately and completely ttrack responses in Salesforce, produce event-related materials and staff donor events.
  • Administrative: Assist with various administrative duties, special programs and donor events as assigned by the Advancement Services Administrator and Chief Advancement Officer
  • Confidentiality: Maintain confidentiality of all donor, subscriber, and confidential fundraising information, including database contact records and information in accordance with internal policies and applicable privacy laws
  • Financial: Perform weekly check deposits and daily audits of transaction fields.
  • Other duties as assigned.
  • One to three years of relevant professional work experience in advancement services, development operations, fundraising administration, nonprofit development, or a related field. Experience with Salesforce or another CRM/database system required.
Qualifications
  • Interest in international affairs, public policy, science/technology, or related discipline
  • This is a hybrid Chicago-based position; the Coordinator will be expected to be in the Hyde Park office at least one day per week.
Competencies and Skills
  • Creative, flexible, resourceful, and detail-oriented team player who is comfortable with multi-tasking and thrives in a fast-paced workplace.
  • Exemplary organizational and time management skills with the ability to work independently.
  • Excellent verbal and written communication skills.
  • Close attention to detail and follow through to ensure accurate and complete donor interactions and materials, think proactively, and prioritize work; manage multiple tasks simultaneously.
  • Strong problem-solving, collaboration, and interpersonal skills.
  • Ability to maintain calm in the face of unanticipated challenges and work productively despite competing priorities and complex projects.
  • Demonstrated sound judgment with the ability to handle sensitive and confidential situations and information with discretion.
  • High-level of data-entry skills and computer proficiency, including office productivity software (e.g., Outlook, Word, Excel, PowerPoint, Adobe Acrobat, Office 365). Advanced proficiency in Word and Excel strongly desired. Knowledge of CRM software and Salesforce a plus.
  • Commitment to the mission, vision, and values of the Bulletin of the Atomic Scientists.

Reports to the Chief Advancement Officer.
Salary range: $52k - $60k, based on experience.
The Bulletin of the Atomic Scientists is an equal opportunity employer. We do not discriminate on the basis of race, ancestry, color, religion, gender, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, union membership or activity or any other basis protected by law.

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