The Executive Assistant/House Manager will act as the operational backbone for this high-net-worth family. This position will merge corporate C-level administrative support with premium domestic operations, ensuring both the principal's business career and personal life run efficiently.
JOB SUMMARY
This position serves as the right-hand support to the principal. This position would be responsible for protecting the principal's time, managing their professional calendar, and overseeing the day-to-day operations of the residence. This position requires a proactive problem-solver with high emotional intelligence, absolute discretion, and the ability to multitask in a fast-paced environment.
CORE RESPONSIBILITIES
Executive Assistance
' Calendar & Email Management: Oversee complex, multi-time zone calendars, screen emails, and field phone calls to protect the principal's time.
. Travel Coordination: Book domestic and international travel, including flights, luxury accommodations, transportation, and detailed itineraries.
. Expense & Financials: Track business and personal expenses, prepare expense reports, process invoices, and manage household budgets.
. Gatekeeping: Act as the primary liaison between the principal and internal staff, external executives, and key stakeholders.
HOUSE MANAGEMENT
. Staff Oversight: Hire, train, and supervise domestic staff, including housekeepers, private chefs, landscapers, and security personnel.
. Vendor Management: Source, schedule, and oversee external contractors, repair services and home maintenance.
, Inventory & Procurement: Track household inventory(supplies, groceries, luxury items) and manage purchasing.
. Property Maintenance: Ensure the primary residence(and secondary properties) are secure, impeccably maintained, and fully operational at all times.
. Organizational & Discretion: Exceptional attention to detail and ability to handle highly sensitive, confidential family and business information.
. Tech Savviness: High proficiency in Microsoft Office Suite(Word, Excel, PowerPoint). Google Workspace, and scheduling tools.
. Flexibility: Adaptable schedule, including the willingness to occasionally respond on weekends or travel with the principal if required
. Transportation: Valid driver's license, a clean driving record, and reliable personal transportation for running errands.