Gatekeeping Jobs in Arizona (NOW HIRING)

Description:

About Bleuwave Companies

Bleuwave is a fast-growing, multi-division construction and services organization with operations across Arizona and Texas, spanning MEP (Mechanical, Electrical, Plumbing), General Contracting, and Handyman divisions. We’re a dynamic, entrepreneurial team focused on operational excellence, strategic growth, and building a best-in-class culture.

We’re seeking a highly organized and resourceful Executive Assistant to provide full-time support to our two principal executives. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and can anticipate needs before they arise.

Key Responsibilities

Executive Support

• Serve as the primary point of contact for both executives, managing calendars, scheduling meetings, and prioritizing time effectively.
• Coordinate internal and external meetings, including leadership team sessions, board meetings, and strategic planning offsites.
• Prepare agendas, take meeting notes, track follow-ups, and ensure deadlines are met.
• Anticipate scheduling conflicts and resolve proactively.

Operational & Administrative Support

• Draft and manage high-level correspondence, presentations, and reports on behalf of executives.
• Coordinate travel arrangements and itineraries as needed.
• Manage expense reports, receipts, and reimbursements accurately and on time.
• Support document management and organization across digital platforms (e.g., Google Workspace, shared drives, HRIS, etc.).

Project Coordination

• Assist in tracking strategic initiatives, ensuring action items from leadership meetings are executed.
• Support cross-functional projects, acting as a liaison between the executives and department leaders.
• Prepare briefing materials, research background information, and ensure executives are prepared for all engagements.

Communication & Gatekeeping

• Professionally manage inbound communications (email, calls, requests), ensuring priority messages are elevated promptly.
• Maintain a high level of confidentiality and discretion when handling sensitive information.
• Represent the executives and Bleuwave brand with professionalism in all interactions.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment (construction, real estate, or similar industries a plus).
• Exceptional organizational, time-management, and prioritization skills.
• Excellent written and verbal communication abilities.
• Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides) and Zoom.
• Proven ability to work independently, exercise good judgment, and maintain confidentiality.
• Strong attention to detail with the ability to manage multiple tasks simultaneously.
• Positive, flexible, and solutions-oriented mindset.

Compensation & Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health, dental, and vision insurance.
• PTO and paid holidays.
• Opportunity to work remotely while supporting a high-performing leadership team in a growing company.

Requirements: