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Full Time Document Specialist Jobs (NOW HIRING)

Cozen O'Connor

Document Specialist

Philadelphia, PA · On-site

Cozen O'Connor is seeking a full-time Document Specialist to join our Document Production Center (DPC). This remote position supports attorneys and legal staff by producing, formatting, revising, and ...

Cozen O'Connor

Document Specialist

Philadelphia, PA · Remote

Cozen O'Connor is seeking a full-time Document Specialist to join our Document Production Center (DPC). This remote position supports attorneys and legal staff by producing, formatting, revising, and ...

Swyft Filings

Document Specialist

Houston, TX · On-site +1

$18/hr

... need a Document Specialist to review each document carefully, ensuring accuracy and meeting ... Experience conducting general research Employment Type: FULL_TIME

HUB

Plan Document Specialist

Austin, TX · On-site

$75K/yr

Plan Document Specialist Location: (Hybrid) Compensation: $75,000 plus yearly 6% discretionary ... ERISA Governance Director Job Type: Full-Time Hours: 8:00am-5:00pm Monday-Friday About Us: HUB is a ...

ERM

Document Specialist (Field Based)

Raleigh, NC · On-site

$33 - $40.66/hr

The document specialist manages, organizes, updates, and secures an organization's physical and ... This is a full-time (40 hours a week) limited-term role with a duration of 12 months, extendable.

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Full Time Document Specialist information

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How much do full time document specialist jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for full time document specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a full time document specialist?

Full Time Document Specialists are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include formatting, editing, proofreading, and ensuring that documents comply with company standards and legal requirements. They may also be responsible for maintaining document management systems, ensuring data security, and supporting administrative tasks. Working full-time means they are typically employed for a standard workweek, offering consistent support to their team or department.

What are the key skills and qualifications needed to thrive as a full time document specialist?

To thrive as a Full Time Document Specialist, you need excellent attention to detail, strong organizational skills, and proficiency in document management, often supported by a bachelor's degree or equivalent experience. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes certifications like Certified Records Manager (CRM) are typically required. Strong communication, time management, and problem-solving abilities help distinguish top performers in this role. These skills ensure accurate and efficient document handling, compliance with regulations, and smooth workflow within organizations.

What are some common challenges faced by full time document specialists in managing large volumes of documents, and how can they be overcome?

Full Time Document Specialists often handle a high volume of documents, which can make organization and accuracy a challenge. Staying detail-oriented and using robust document management systems are key to minimizing errors and ensuring timely processing. Collaboration with team members is essential, as Specialists frequently coordinate with various departments to gather, verify, and distribute documentation. To overcome these challenges, it's important to develop strong organizational habits, become proficient in relevant software, and maintain clear communication with colleagues.

What is the difference between Full Time Document Specialist vs Part Time Document Specialist?

AspectFull Time Document SpecialistPart Time Document Specialist
Work HoursTypically 35-40 hours per weekFewer hours, usually less than 30 hours per week
Employment StatusFull-time employment with benefitsPart-time employment, often without full benefits
ResponsibilitiesComplete document management tasks, quality control, and data entrySimilar tasks but with reduced workload and hours
Work EnvironmentOffice setting, often in healthcare, legal, or corporate sectorsSame as full-time, but with flexible scheduling

Full Time Document Specialists work standard hours with benefits and full responsibilities, while Part Time Document Specialists have reduced hours and may lack some benefits. Both roles involve document management, but the full-time position offers more stability and benefits.

What cities are hiring for Full Time Document Specialist jobs?

Cities with the most Full Time Document Specialist job openings:

What are the most commonly searched types of Document Specialist jobs?

The most popular types of Document Specialist jobs are:

What states have the most Full Time Document Specialist jobs?

States with the most job openings for Full Time Document Specialist jobs include:

Full Time Document Specialist jobs near you
Infographic showing various Full Time Document Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Document Specialist

Cozen O'Connor

Philadelphia, PA • On-site

Full-time

Posted 4 days ago

Job description


Cozen O'Connor is seeking a full-time Document Specialist to join our Document Production Center (DPC). This remote position supports attorneys and legal staff by producing, formatting, revising, and managing a variety of legal documents while ensuring accuracy, consistency, and timely delivery.
Schedule:
  • Monday - Thursday: 3:30 PM - 11:30 PM ET
  • Saturday: 9:00 AM - 5:00 PM ET
  • 35 hours per week

Responsibilities
  • Transcribe, revise, proofread, and format legal documents, correspondence, pleadings, discovery materials, reports, and digital dictation.
  • Utilize Adobe Acrobat Pro for PDF conversion, editing, OCR, Bates numbering, file management, and document production tasks.
  • Prepare mail merges and format documents using DocXtools, Litera, Best Authority, and other legal technology tools.
  • Create tables of contents, tables of authorities, bookmarks, hyperlinks, and electronic closing binders.
  • Produce professional PowerPoint presentations, complex Excel spreadsheets, timelines, and organizational charts using Word, Visio or PowerPoint.
  • Support DocuSign, E-Notary, Page Vault, and other document management processes.
  • Enter attorney time.
  • Assist with additional projects as assigned.

Qualifications
  • Minimum 3 years of document production or word processing experience.
  • Typing speed of 50+ words per minute.
  • Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, Windows 10/11, Outlook, and iManage or a comparable document management system.
  • Experience with legal document formatting, proofreading, and production software preferred.
  • Strong attention to detail, organization, time management, and communication skills.
  • Ability to manage multiple priorities in a fast-paced, remote environment.
  • High school diploma or equivalent required.

About Us
Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O'Connor services its clients' needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.
Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

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