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If you have an appreciation for the arts and education, Academy of Art University invites you to apply for our exciting Department Manager in the Schools of Entertainment & Creative Marketing Department. This position works ONSITE in downtown San Francisco. If you are someone that has an interest in the film industry this role will provide, you with the unique opportunity to work directly with our team of Faculty & Staff in the School of Motion Picture and Television. This is a fast-paced position requiring a high level of energy, the ability to multi-task, flexibility to pivot to several different priorities while communicating effectively.

Responsibilities Include:

Director Support

• Manage the organization of day to day office and administrative functions, including administrative staff and FWS students
• Serve as the point person for on campus and online coordination
• Represent the department as a direct liaison between faculty, students and University administration
• Assist the Department Directors in the annual budget process
• Set agenda and attend Admissions and Advisor meetings with Directors
• Manage planning events (i.e. Spring Show, Career Night, Advisory Board meetings, guest lectures, orientation, DAT/faculty meetings, Lecture Series, town hall meetings)
• Act as point person for Industry on Campus and Alumni Department
• Oversee the organization of timelines for projects and departmental files
• Coordinate set-up of Director and full-time Faculty schedules and posting of office hours
• Manage all calendar set-up and appointment scheduling for Directors and full-time Faculty in electronic calendar system
• Manage all correspondence (incoming/out-going) and re-distributing of mail
• Assist with procedures for new instructors (paperwork, interview scheduling)

Administration & Curriculum Support

• Coordinate with other departments, such as Academic Support Department and Curriculum
• Coordinate processing of curriculum updates for the department
• Manage the process and maintenance of files on all forms pertaining to faculty (i.e. NASAD, payroll, faculty recs., biographies, resumes)
• Monitor Open Registration reports with Department Directors and make corrections as necessary
• Process maintenance and signage requests generated by Department Directors
• Submit completed purchase orders and reimbursement requests and track to completion
• Maintain requisition binder and purchase order log
• Attend mandatory administration meetings and Director meetings when required
• Conduct quarterly Manager meetings
• Manage/organize other departmental projects and requests

Faculty & Academic Support

• Represent the department as a direct liaison between Directors, Faculty and Administration
• Coordinate faculty attendance at conferences and expos
• Keep instructors updated via email, memos and phone calls regarding policies, department announcements, meetings, grading process and lectures
• Maintain current supply lists for classes each semester

Student Support

• Represent the department as a direct liaison between Directors, students and administration
• Assist Director to keep in constant contact with Student Reps on new issues and feedback
• Exercise independent discretion when problem solving basic questions on various issues (i.e. grades, attendance, instructors, courses, curriculum, etc.)
• Assist in collecting and returning projects from instructors and the Spring Show
• Promote the University and student morale
• Maintain department notice boards with job and internship postings, events, samples of student work, faculty bios, awards, department announcements etc.
• Liaise with Issue Room staff on student needs

Qualifications:

• Excellent organizational, and time management skills

• Strong communication, presentation, organizational and interpersonal skills

• Ability to lead through change, support organizational growth initiative and foster a positive work environment

• Experience managing, leading and mentoring a diverse team

• Ability to prioritize competing responsibilities, desire to work in a fast pace, changing environment

• Experience with a variety of software such as, Microsoft Office, Adobe, and Canva is preferred

• High attention to detail with the ability to prioritize and multiple task

• Interest in the film industry is beneficial

Compensation:

$70,304.00 annually

Work Schedule:

Monday - Friday

Application Deadline: July 6, 2026

Benefits:

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program. The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester.

IND123

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at HR@academyart.edu.