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Under the direct supervision of the Controller and in accordance with established policies and procedures, plans and manages the Diocesan Accounting Office and financial administration of the Diocesan Central Administrative Offices (CAO) and other contracted entities. Directs accounting, cashiering, payroll, and related functions. Also has responsibility for preparing budgets for final review by the Controller of CAO and to the Director of each contracted entity.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

GENERAL

• Working knowledge of Generally Accepted Accounting Principles (GAAP) and fund accounting including internal controls
• Assure internal controls are followed and evaluate effectiveness
• Ensure that deadlines are received and met on a timely basis as scheduled
• Participate in bi-weekly staff meetings
• Ability to troubleshoot computer software related issues
• Assist management/administration in all other related duties and special projects as assigned and directed
• Other related duties as assigned by the Controller

DIOCESE OF BEAUMONT

• Prepare annual combined budgets and review for reasonableness prior to submission to Controller
• Prepare annual combined financial reports and review for reasonableness prior to submission to Controller
• Prepare reports related to Diocesan Annual Appeal (Goal, Allocations, etc.) prior to submission to Controller
• Prepare Annual Report for East Texas Catholic Magazine
• Monitor and ensure implementation of appropriate interest rates in the Deposit & Loan Program.
• Assist Controller and parishes and schools with property/liability/workers’ compensation/auto insurance billing issues
• Prepare and present accounting information at meetings, workshops, trainings, etc.
• Prepare the following reports and review for reasonableness prior to submission to Controller
• Prepare Annual Workers Compensation Audit and associated paperwork
• Prepare or review monthly insurance reconciliations for SMP and Worker’s Compensation.
• Informs Controller (or CFO where appropriate) of findings, identifying risks to the Church and recommending corrective actions. This includes completing timely and accurate reports for review.
• Consult with Diocesan Human Resources Director and/or Manager of Multi-Parish/School Accounting or other diocesan departments as needed for completion of audit.

Central Administrative Offices and contracted clients

• Supervise billing, payroll, accounts receivable, accounts payable and accounting.
• Oversee and manage month end closing process to include general ledger reconciliation, journal entries, bank reconciliations.
• Review monthly, quarterly, and annual reports and financial statements, including journal entries and reconciliations. Monitor general ledgers for all funds.
• Review and approve all accounts receivable reports.
• Follow up on delinquent receivables.
• Assure internal controls are followed and evaluate effectiveness.
• Approve payroll processed through payroll provider for CAO and contracted entities.
• Approve all accounts payable disbursements for CAO and contracted entities.
• Prepare the annual budgets for review. Monitor actual monthly performance to the budget, keeping the Controller and Chief Financial Officer informed of the financial status.
• Prepares all financial statements, and supporting schedules for annual audits.
• Monitor all financial transactions.
• Review Positive Pay transactions to the bank.
• Oversees online/event payment processing. Communicates with Director of Communication to update website.
• Assist Controller with software implementation among departments.
• Prepares, administers, and analyzes office budget. Monitors revenue and expenses. Approves invoices.

SUPERVISORY RESPONSIBILITIES

This position has the responsibility for the assignment of work and delegation of responsibilities to other employees.

Responsibilities include assisting with the interviewing/hiring process, training employees and planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems and scheduling routine staff meetings to ensure adequate communication Positions supervised include:

• Staff Accountants
• Accounts Payable Clerk
• Accounts Receivable Clerk
• Accounting Clerk

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in accounting or related business area. At least five years’ experience in accounting. Ability to operate business office equipment, i.e. adding machine, copier, and a demonstrated competence in computer software (all Microsoft Office products, accounting packages, and database programs).

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

Must have a current valid Texas Driver’s License and must attend the Safe Environment Training and earn a certificate. Must be a certified Notary Public for the state of Texas.

OTHER QUALIFICATIONS

Must be able to prioritize and multi-task, adept at completing assignments accurately and timely, possess good organizational skills and ability to maintain confidentiality of all materials. Knowledge and understanding of Catholic Church teachings, practices (ethics, traditions, procedures) and organizational structure is required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, and climb stairs. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate, typical of an office with computers and printers.

This is a forty-hour per week position. Office hours for this position are from 8:00am until 5:00pm Monday through Friday. Some evening and weekend work is required.