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Front Office Admin Assistant Jobs (NOW HIRING)

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and otheradministrative activities. This position is an in-office position ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position ...

Medicalincs

Office Admin Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position ...

The Joblink

Office Admin/Assistant

$18.50 - $24.75/hr

About the job Office Admin/Assistant Summary The job brand is based in New York with worldwide headquarters and its flagship store that opened in 2004. It was not until 2016 that the job brand ...

Lincoln Tech

Business Office Admin

Westbury, NY · On-site

$18.75 - $25.75/hr

Responsibilities of a Business Office Admin * Assist the Director of Administrative Services on projects, events, reports, record-keeping, organization, and administration of the school's Business ...

WSI Talent

Front Office Administrator

Kalamazoo, MI · On-site

Front Office Administrator Location: Kalamazoo Job Summary: The Front Office Administrator plays a ... Represent WSI at community events, including job fairs. Assist the manager with special projects as ...

The French Agency

Office Admin

El Cajon, CA · On-site

$20 - $25/hr

Office Administrator/Assistant Location: El Cajon, CA Pay: $20-$25 per hour We're seeking a reliable and organized Office Administrator/Assistant to join our team at a busy landscaping company in El ...

The French Agency

Office Admin

El Cajon, CA · On-site

$20 - $25/hr

Office Administrator/Assistant Location: El Cajon, CA Pay: $20-$25 per hour We're seeking a reliable and organized Office Administrator/Assistant to join our team at a busy landscaping company in El ...

Employbridge

Office Admin Assistant

Independence, KY · On-site

$20/hr

... front office environment. • Performs other administrative duties and special projects as assigned. Data Entry When working in a Data Entry position through Bluecrew, you may be expected to perform ...

Employbridge

Office Admin Assistant

Florence, KY · On-site

$20/hr

... front office environment. • Performs other administrative duties and special projects as assigned. Data Entry When working in a Data Entry position through Bluecrew, you may be expected to perform ...

Employbridge

Office Admin Assistant

Cincinnati, OH · On-site

$20/hr

... front office environment. • Performs other administrative duties and special projects as assigned. Data Entry When working in a Data Entry position through Bluecrew, you may be expected to perform ...

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Front Office Admin Assistant information

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How much do front office admin assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for front office admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a front office admin assistant?

Front Office Admin Assistants are professionals who handle administrative and clerical tasks at the front desk of an organization. They are often the first point of contact for visitors and clients, managing phone calls, greeting guests, scheduling appointments, and performing general office duties. Their responsibilities may also include maintaining records, organizing files, and supporting other staff with various administrative tasks. This role requires strong communication, organizational, and multitasking skills.

What are the key skills and qualifications needed to thrive as a front office admin assistant?

To thrive as a Front Office Admin Assistant, you need strong organizational, multitasking, and communication skills, typically supported by a high school diploma or equivalent. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and basic office equipment is essential. Professionalism, attention to detail, and a friendly demeanor are standout soft skills that enhance client and colleague interactions. These abilities ensure smooth office operations, positive first impressions, and efficient administrative support.

What are some common challenges faced by front office admin assistants, and how can they be managed effectively?

Front Office Admin Assistants often manage multiple tasks simultaneously, such as handling incoming calls, greeting visitors, and coordinating meetings. One common challenge is maintaining composure and efficiency during busy periods or when dealing with difficult clients. Effective time management, strong communication skills, and the ability to prioritize tasks are essential for managing these pressures. Regularly updating organizational tools and collaborating closely with team members can also help prevent errors and ensure smooth front desk operations.

What is the difference between Front Office Admin Assistant vs Receptionist?

AspectFront Office Admin AssistantReceptionist
Primary RoleAdministrative support, scheduling, correspondenceGreeting visitors, answering phones, front desk duties
Required SkillsOrganizational skills, basic office software, communicationCustomer service, communication, multitasking
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area
Common CertificationsAdministrative assistant certifications, Microsoft Office skillsCustomer service training, receptionist certifications

The Front Office Admin Assistant and Receptionist roles both operate in office environments and require strong communication skills. The Admin Assistant typically handles broader administrative tasks, while the Receptionist focuses on front desk duties and visitor management. Both roles are essential for smooth office operations but differ mainly in scope and responsibilities.

Can you get a front office admin assistant job with no experience?

Front Office Admin Assistant positions often do not require prior experience, as employers may provide on-the-job training. Basic skills such as communication, organization, and familiarity with office software like Microsoft Office can help candidates qualify, but entry-level roles are typically open to those new to the field.

What cities are hiring for Front Office Admin Assistant jobs?

Cities with the most Front Office Admin Assistant job openings:

What states have the most Front Office Admin Assistant jobs?

States with the most job openings for Front Office Admin Assistant jobs include:

What are popular job titles related to Front Office Admin Assistant jobs?

For Front Office Admin Assistant jobs, the most frequently searched job titles are:

Front Office Admin Assistant jobs near you
Infographic showing various Front Office Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Office Admin Assistant

Silver Spring, MD • On-site

Medicalincs
Business Management Consulting • 11 - 50 employees
Learn more about Medicalincsexternal

$18.50 - $25/hr

Full-time

Re-posted 2 days ago

Job description

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and otheradministrative activities. This position is an in-office position andreportsto theDirector of Resource Management & Compliance.

Responsibilities

  • General Admin duties:
  • Greet and screen callers and visitors and direct them to theappropriate personor area
  • Answer & manage generalincoming calls to the firm on companyphone lines-listening to voicemails andfollowingup as needed
  • Managing company online faxing
  • Handleadmin & program-related mailings(Scanning,filing, &mailing)
  • Handle supplies and the delivery of the company equipment
  • Work with Resource Director to make company office purchases as needed
  • Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders
  • Prepare monthly calendars, reports, and invoices
  • Organize, reserve, and oversee conference room assignments.
  • Coordinate lunches and dinners with business clients as directed
  • General office upkeep
  • Employee Onboarding /Ongoing /Offboarding Support:
  • Facilitate Employee Email, Laptop, and Access
  • Ordering employee business card, and employee ID cards
  • Support withoffboardingadmin tasks
  • Supportemployees by
    followingup withIT
  • Serve assupporton payroll support activities
  • Scheduling for a few Providers:
  • Schedule, confirm, and reschedule appointments for our group of therapists.
  • Report scheduling concernstoProgram Director/
    ResourceMgt Director
  • Other duties as assigned.

Requirements

  • Bachelor's degree in a relevant field; preferably healthcare
  • Proven work experience as an Office Assistant or Administrator(with scheduling experience).
  • Previous experience in a doctor's office preferred.
  • Knowledge &Proficiencyin Microsoft Office Suite
  • Excellent verbal and written communication skills; must be a people person
  • Very responsive & good problem-solving abilities
  • Knowledge of basic office equipment such as copiers, fax machines, and printers
  • Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills
  • Having a working knowledge of Medicalincs HR platform(BambooHR) - preferred
  • Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office


OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.


Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.

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ABOUT MEDICALINCS

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!

OUR PHILOSOPHY: To make a difference, you need to beTHICKE- Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!

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