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Front Desk Office Assistant Jobs (NOW HIRING)

Horwitz

Front Desk Office Coordinator

New Hope, MN · On-site

$17.25 - $22.50/hr

The Front Desk / Office Coordinator serves as the first point of contact for employees, visitors ... Office and Facilities Support * * Assist with ordering, organizing, and restocking office supplies ...

Horwitz Inc

Front Desk Office Coordinator

New Hope, MN · On-site

$50K - $60K/yr

The Front Desk / Office Coordinator serves as the first point of contact for employees, visitors ... Office and Facilities Support * * Assist with ordering, organizing, and restocking office supplies ...

Olympia Gymnastics

Office Administrator

Ballwin, MO · On-site

$17.50 - $24/hr

Olympia Gymnastics has an opportunity for a part time front desk office assistant. Provide quality customer service in a positive, professional and high energy environment. Handle phone calls ...

Nexxaworks

Front Office Assistant

Atlanta, GA · On-site

$15.25 - $20/hr

Front Office Assistant We are seeking a dedicated and professional Front Office Assistant to join ... desk operations with efficiency and a welcoming demeanor. This role requires excellent ...

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How much do front desk office assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for front desk office assistant in the United States is $15.05, according to ZipRecruiter salary data. Most workers in this role earn between $12.02 and $17.31 per hour, depending on experience, location, and employer.

What does a front desk office assistant do?

A Front Desk Office Assistant is responsible for greeting visitors, answering phone calls, and managing the front desk area of an office. They handle administrative tasks such as scheduling appointments, sorting mail, and maintaining office records. Their role is essential for creating a welcoming environment and ensuring smooth day-to-day office operations. Additionally, they often assist other staff members with clerical duties and customer service needs.

What are some common challenges faced by front desk office assistants and how can they be managed effectively?

Front Desk Office Assistants often encounter challenges such as managing multiple tasks simultaneously, handling difficult visitors, and maintaining a high level of organization in a fast-paced environment. To manage these effectively, it's important to prioritize tasks, use scheduling tools, and develop strong communication and conflict resolution skills. Building rapport with colleagues and seeking feedback can also help in navigating daily challenges and improving efficiency.

What are the key skills and qualifications needed to thrive as a front desk office assistant, and why are they important?

To thrive as a Front Desk Office Assistant, you need strong organizational skills, attention to detail, and proficiency in basic office procedures, often supported by a high school diploma or equivalent. Familiarity with office management software like Microsoft Office Suite, phone systems, and scheduling platforms is typically required. Excellent communication, customer service orientation, and a friendly demeanor help you stand out in this role. These skills ensure efficient office operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Front Desk Office Assistant vs Receptionist?

AspectFront Desk Office AssistantReceptionist
Primary RoleAdministrative support, scheduling, and office managementGreeting visitors, answering phones, and front desk duties
Work EnvironmentOffice settings, corporate or medical officesFront desk areas in various industries
Required SkillsOrganizational skills, basic office software, communicationCustomer service, communication, multitasking
Common CertificationsNone required, but administrative certifications helpfulNone required

While both roles involve front desk duties, a Front Desk Office Assistant typically handles broader administrative tasks and office management, whereas a Receptionist primarily focuses on greeting visitors and managing front desk communications. The roles often overlap, but the Assistant's responsibilities tend to be more comprehensive.

How much is the salary of a front desk office assistant?

The average salary for a front desk office assistant typically ranges from $25,000 to $40,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn higher wages. The role often requires good communication skills and familiarity with office software.

What is the work of a front desk office assistant?

A front desk office assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations.

What cities are hiring for Front Desk Office Assistant jobs?

Cities with the most Front Desk Office Assistant job openings:

What are the most commonly searched types of Front Desk Office jobs?

The most popular types of Front Desk Office jobs are:

What states have the most Front Desk Office Assistant jobs?

States with the most job openings for Front Desk Office Assistant jobs include:

Front Desk Office Assistant jobs near you
Infographic showing various Front Desk Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $31,304 per year, or $15.1 per hour.

Front Desk Office Coordinator

Horwitz

New Hope, MN • On-site

$17.25 - $22.50/hr

Full-time

Re-posted yesterday

Job description

At Horwitz, we don’t just offer jobs—we build careers. For over 100 years, we’ve been a leader in HVAC, plumbing, electrical services, delivering exceptional service while fostering a supportive and innovative workplace. Joining our team means working with passionate professionals in a culture built on safety, accountability, professionalism, motivation, curiosity, and a can-do attitude.


We’re committed to your growth with training, mentorship, and advancement opportunities. Along with competitive benefits—you’ll be part of a company that values its employees and makes a positive impact in the community. Join Horwitz and become part of a legacy of excellence and opportunity.


The Front Desk / Office Coordinator serves as the first point of contact for employees, visitors, clients, and vendors, playing a key role in creating a positive and professional experience for everyone who enters the organization. This position is responsible for supporting daily office operations by creating a welcoming environment, assisting employees and visitors, coordinating office needs, and providing administrative support across multiple divisions. The ideal candidate is highly organized, customer-focused, and enjoys working in a dynamic environment with a wide variety of responsibilities. This position plays an important role in supporting employees and contributing to the overall success of Horwitz through a commitment to its core values: Safe, Accountable, Professional, Motivated, Can Do, and Curious. 


Key Responsibilities: 

These responsibilities generally describe the nature of the position and may not be all inclusive: 

  • Reception and Front Desk Support 
    • Greet visitors, clients, vendors, and employees in a professional, welcoming manner.
    • Answer and route incoming phone calls.
    • Receive, sort, and distribute incoming mail and packages.
    • Coordinate outgoing mail, shipments, courier services, and certified mail.
    • Respond to general office inquiries and direct requests appropriately.
    • Maintain a clean, organized, and professional front desk area.
  • Office and Facilities Support 
    • Assist with ordering, organizing, and restocking office supplies and paper.
    • Maintain common areas, kitchens, and meeting spaces.
    • Report building maintenance, cleaning, and facility issues.
    • Order business cards, nameplates, and other office materials.
    • Support the Horwitz company store, including inventory and employee requests.
  • Meeting and Event Coordination 
    • Assist with scheduling meetings, company events, retirement celebrations, and employee gatherings.
    • Assist with coordinating conference room scheduling.
    • Prepare and tidy meeting rooms before and after meetings.
    • Arrange catering, refreshments, and supplies for meetings, trainings, and company events.
    • Send employee announcements and event communications as needed.
    • Register employees for classes, memberships, company events, and other activities.
  • Administrative and Team Support 
    • Perform administrative tasks including printing, scanning, copying, filing, data entry, and document preparation.
    • Assist with new employee onboarding, including workspace setup, welcome materials, and first-day coordination.
    • Provide administrative support to multiple departments.
  • Perform other duties as assigned.
  • Demonstrate Horwitz's core values and a commitment to continuous improvement.


    Skills and Abilities:  

    • Excellent customer service and interpersonal skills with the ability to create a positive first impression.
    • Strong verbal and written communication skills.
    • Excellent organizational, time management, and multitasking abilities.
    • Strong attention to detail and accuracy.
    • Proactive problem-solving skills and initiative.
    • Ability to work independently and collaborate across all levels of the organization.
    • Professional front desk presence and telephone etiquette.
    • Ability to maintain confidentiality and exercise sound judgment.
    • Proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), including document creation, calendar management, meeting coordination, and spreadsheets.
    • Ability to quickly learn new software, office systems, and technology.

    Education and Experience: 

    • 2 or more years of experience in a receptionist, front desk, administrative assistant, office coordinator, or similar customer-facing administrative role preferred. 
    • Experience supporting multiple departments or working in a fast-paces office environment preferred. 
    • Experience using office technology, including multi-line phone systems, copiers, scanners, printers, and other standard office equipment.