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Front Desk Admin Assistant Jobs in Indiana (NOW HIRING)

Smile Doctors , LLC

Front Desk Administrator

Granger, IN · On-site

$14.50 - $19.25/hr

Front Desk Administrator If you are looking for an opportunity to be a part of a growing company ... admin tasks, such as photocopying, printing, scanning, sorting/filing/sending forms * Assist in ...

Smile Doctors , LLC

Front Desk Administrator

Wakarusa, IN · On-site

$15 - $19.75/hr

Front Desk Administrator If you are looking for an opportunity to be a part of a growing company ... admin tasks, such as photocopying, printing, scanning, sorting/filing/sending forms * Assist in ...

Smile Doctors , LLC

Front Desk Administrator

Goshen, IN · On-site

$14.25 - $19/hr

Front Desk Administrator If you are looking for an opportunity to be a part of a growing company ... admin tasks, such as photocopying, printing, scanning, sorting/filing/sending forms * Assist in ...

Smile Doctors , LLC

Front Desk Administrator

South Bend, IN · On-site

$16 - $21/hr

Front Desk Administrator If you are looking for an opportunity to be a part of a growing company ... admin tasks, such as photocopying, printing, scanning, sorting/filing/sending forms * Assist in ...

Smile Doctors

Front Desk Administrator

Goshen, IN · On-site

$14.50 - $19.25/hr

We are looking for a Front Desk Administrator to join our team in South Bend, Granger, Goshen and ... admin tasks, such as photocopying, printing, scanning, sorting/filing/sending forms * Assist in ...

smiledoctors

Front Desk Administrator

Goshen, IN

$14.50 - $19.25/hr

We are looking for a Front Desk Administrator to join our team in South Bend, Granger, Goshen and ... admin tasks, such as photocopying, printing, scanning, sorting/filing/sending forms * Assist in ...

White Lodging Careers

Front Desk Supervisor

Indianapolis, IN · On-site

$16.25 - $21/hr

Serve as the manager on duty for Front Office operations in the absence of the Front Desk Manager or Assistant Director of Front Office, acting as the primary escalation point for guest concerns ...

White Lodging

Front Desk Supervisor

Indianapolis, IN · On-site

$16.25 - $21/hr

Serve as the manager on duty for Front Office operations in the absence of the Front Desk Manager or Assistant Director of Front Office, acting as the primary escalation point for guest concerns ...

Staybridge Suites

Front Desk Agent

Indianapolis, IN · On-site

$16/hr

Greet and assist guests during arrival and departure * Process payments and issuing room keys ... Meridian Hospitality, LLC dba Staybridge Suites Fishers is conveniently located near several ...

IHG Hotels & Resorts

Front Desk Agent

Indianapolis, IN · On-site

$13.50 - $17.25/hr

Greet and assist guests during arrival and departure * Process payments and issuing room keys ... Meridian Hospitality, LLC dba Staybridge Suites Fishers is conveniently located near several ...

White Lodging Careers

Front Desk Supervisor

Indianapolis, IN · On-site

$16.25 - $21/hr

Perform hands-on front desk duties and operate hotel front office systems and equipment as needed - leading by example alongside your team every shift * Assist with new associate onboarding, training ...

Mira Salon and Spa

Front Desk Manager

Bloomington, IN

$15 - $17/hr

We are hiring for a positive, outgoing leader to support and manage our front desk staff in ... Continuously checking on the hair floor for any problems or issues you can assist with or prevent

Mira Salon and Spa

Front Desk Manager

Bloomington, IN

$15 - $17/hr

We are hiring for a positive, outgoing leader to support and manage our front desk staff in ... Continuously checking on the hair floor for any problems or issues you can assist with or prevent

Hilton Worldwide Holdings

Front Desk Supervisor

South Bend, IN · On-site

$16.75 - $21.50/hr

Front Desk Supervisor- 2nd Shift The DoubleTree by Hilton South Bend is seeking an experienced and ... Ensure all guests are checked in and out in a friendly, efficient, and courteous manner. * Assist ...

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Front Desk Admin Assistant information

What is a front desk admin assistant?

Front Desk Admin Assistants are professionals who manage the reception area of an office or organization. They greet visitors, answer phone calls, handle incoming and outgoing mail, and perform various administrative tasks to support office operations. Their role is crucial in creating a positive first impression for clients and ensuring smooth communication within the workplace. They also often handle scheduling, data entry, and basic office management duties.

What are the key skills and qualifications needed to thrive as a front desk admin assistant, and why are they important?

To thrive as a Front Desk Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in basic office administration, often supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), phone systems, and scheduling tools is typically required. Excellent communication, professionalism, and a welcoming demeanor are standout soft skills for this role. These abilities are critical for ensuring smooth office operations, positive first impressions, and effective support of staff and visitors.

What are some common challenges faced by front desk admin assistants, and how can they be effectively managed?

Front Desk Admin Assistants often juggle multiple tasks simultaneously, such as managing incoming calls, greeting visitors, and handling administrative duties. A common challenge is prioritizing urgent requests while maintaining a welcoming and professional demeanor. Effective time management, strong organizational skills, and clear communication with team members are crucial for managing these demands. Utilizing scheduling tools and checklists can also help streamline tasks and reduce stress during busy periods.

What is the difference between Front Desk Admin Assistant vs Receptionist?

AspectFront Desk Admin AssistantReceptionist
Primary RoleAdministrative support, scheduling, data entryGreeting visitors, answering phones, basic clerical tasks
Work EnvironmentOffice settings, healthcare, corporateFront office, customer service areas
Required SkillsOrganizational skills, computer proficiency, communicationInterpersonal skills, communication, multitasking

While both roles involve front-office duties, a Front Desk Admin Assistant typically handles more administrative tasks like scheduling and data management, whereas a Receptionist primarily focuses on greeting visitors and answering calls. The roles often overlap but differ in scope and responsibilities depending on the organization.

What cities in Indiana are hiring for Front Desk Admin Assistant jobs?

Cities in Indiana with the most Front Desk Admin Assistant job openings:

Front Desk Admin Assistant jobs near you
Infographic showing various Front Desk Admin Assistant job openings in Indiana as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Front Desk Administrator

Smile Doctors , LLC

Granger, IN • On-site

$14.50 - $19.25/hr

Other

Medical, Dental, Vision, Life, PTO

Re-posted 19 days ago

Smile Doctors rating

6.2

Company rating: 6.2 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

698th of 893 rated healthcare providers

Job description

Front Desk Administrator

If you are looking for an opportunity to be a part of a growing company and industry leader, Smile Doctors is the place for you. We operate the largest national network of orthodontic clinics with locations in more than 20 states. At Smile Doctors, we excel at providing exceptional patient care.

What We Offer

  • Competitive pay with monthly bonus opportunity
  • Medical, dental, vision and life insurance
  • Short and long-term disability coverage
  • 3 weeks paid time off in your first year + paid holidays

What You'll Do

  • Check-in and collect general information from patients assisting then with completing all necessary forms and documentation
  • Schedule appointments and take payments for outstanding balances
  • General admin tasks, such as photocopying, printing, scanning, sorting/filing/sending forms
  • Assist in working reports
  • Maintain a professional and clean reception area
  • Assist in Local Store Marketing and community events

What You'll Need

  • Minimum of High School diploma or equivalent required
  • One year of administrative experience
  • Bilingual a plus, but not required

This is the perfect opportunity to grow with an expanding organization! Apply today!

What Smile Doctors employees say

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