Freelance Virtual Event Manager Jobs in Virginia

Position: Events Coordinator

Work Location: Hybrid (Reston, VA)

Reports To: Senior Manager of Events

Travel Required:Up to 25%Domestic/International

Job Status: Full-Time

OURCULTURE at FS-ISAC, how we work matters as much as what we do. We believe in:

• Strengthening collaboration across FS-ISAC, its membership, and strategic partners.
• Teamwork and collective success.
• Humility and curiosity to grow, learn, and continuously improve.
• Role modeling a culture of open, constructive feedback - both giving and receiving.
• Acting with integrity and accountability, upholding our policies, and making principled decisions that reflect our commitment to doing what is right.

POSITION SUMMARY

The Events Coordinator position provides administrative, logistical, and operational support for conferences, summits, webinars, and member events across the Americas, APAC, and EMEA regions. This role assists with event planning, registration management, vendor coordination, attendee communications, and onsite event support to help ensure successful event execution.

ESSENTIAL JOB DUTIES

• Support the planning and execution of in-person, virtual, and hybrid events.
• Assist with attendee records and reporting within event management and customer relationship management (CRM) systems.
• Coordinate meeting logistics, including venue arrangements, catering, audiovisual requirements, and event materials.
• Support speaker coordination, including collecting bios, presentations, and logistical requirements.
• Assist with vendor management and invoice processing.
• Prepare event materials, signage, name badges, and attendee packets.
• Provide onsite support for domestic and international events as required.
• Support post-event surveys, reporting, and reconciliation activities.
• Collaborate with internal stakeholders to ensure successful event delivery.

POSITION QUALIFICATIONS
Required:

• Bachelor's degree or equivalent combination of education and experience,
• 0-3 years of event planning, hospitality meeting management, nonprofit, or related experience.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite.

Preferred:

Experience with event management platforms, CRM systems, or project management tools.

WORK ENVIRONMENT

This is a hybrid position, employees are expected to work from the Reston, VA office at least two days per week.

The employee must be able to travel domestically and internationally as required for meetings, organizational events, conferences, and team collaboration activities.

Employees are expected to maintain a professional, safe, and hazard-free workspace. Employees are expected to perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities, duties, or skills required. Responsibilities may be modified or assigned as business needs evolve.

COMPENSATION AND PAY TRANSPARENCY DISCLOSURES

Full-Time Annual Salary Range: (65,000 -75,000 USD) Individual salaries are determined by a variety of factors including, but not limited to, business considerations, geographical location, teams local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Incentive Compensation: This position is eligible to participate in the organization's discretionary annual incentive/bonus plan subject to plan terms in addition to individual and organizational performance.

Benefits: Medical, dental, vision, life insurance, disability coverage, and accident insurance, 401(k) with employer match, paid time off, paid holidays, parental leave, along with other types of leave, and professional development opportunities. Other incentives may be available based on position level.