Freelance Load Planner Jobs (NOW HIRING)

*This is an onsite role based out of office in Doral, FL. This is not a remote or hybrid opportunity.

Position Summary

Loud And Live is seeking a highly organized, creative, and hands-on Field Activation Manager to support the planning, coordination, and execution of experiential marketing campaigns, mobile tours, pop-ups, immersive activations, corporate events, and branded experiences.

Reporting to the Director of Production Services, this role is responsible for assisting with day-to-day production management across agency and brand activation projects including logistics coordination, vendor management, field operations, installation support, staffing coordination, and on-site execution.

The ideal candidate thrives in fast-paced agency environments, enjoys live event execution, and understands how to bring experiential concepts to life through strong organization, communication, and operational follow-through. This role requires someone equally comfortable working behind the scenes on production planning and actively supporting installations and live activations in the field.

Key Responsibilities

Brand Activation Production Support

• Support the planning and execution of experiential marketing campaigns, pop-ups, mobile tours, festivals, corporate activations, and immersive brand experiences
• Assist with translating creative concepts and activation plans into executable production and logistical workflows
• Coordinate activation timelines, production schedules, setup requirements, staffing plans, and operational checklists
• Support activation builds, installations, live operations, and strike activities across multiple event environments
• Assist with maintaining production quality and ensuring activations align with client and brand expectations

Logistics & Operational Coordination

• Coordinate event logistics including transportation, warehouse pulls, inventory staging, equipment deliveries, and production schedules
• Assist with load-in/load-out operations, site setup coordination, and operational readiness for activations
• Work closely with warehouse, fabrication, production, and operations teams to ensure assets and materials are properly prepared and deployed
• Support scheduling and coordination of vendors, freelancers, technical crews, staffing agencies, and operational labor
• Maintain organized production documents, timelines, inventory lists, and operational records

Vendor & Client Support

• Serve as a support contact for vendors, venue partners, staffing teams, and operational partners throughout project execution
• Participate in production meetings, site walks, client calls, and operational planning sessions
• Assist with gathering vendor quotes, rental coordination, production estimates, and operational sourcing needs
• Communicate production updates and logistical details clearly with internal teams and external partners

On-Site Event Execution

• Support on-site production management during activations, tours, and live events
• Assist with setup supervision, production troubleshooting, staffing coordination, and event-day operational support
• Monitor activation flow and help resolve logistical or operational issues in real time
• Ensure event spaces, branded environments, and operational areas remain organized and presentation-ready throughout activations
• Support overnight builds, early load-ins, and late-night breakdowns as required

Budgeting & Administrative Support

• Assist with tracking production expenses, vendor invoices, labor hours, and operational costs
• Support event budget management and post-event reconciliation processes
• Help identify operational efficiencies and cost-saving opportunities during project planning and execution
• Maintain accurate production records and operational documentation

Qualifications

• 3+ years of experience in experiential marketing, event production, brand activations, agency production, or live event operations
• Strong organizational and multitasking skills with attention to detail
• Experience supporting live events, pop-ups, mobile tours, or experiential campaigns preferred
• Strong communication and problem-solving skills
• Ability to work effectively in fast-paced and deadline-driven environments
• Comfortable managing field operations and hands-on event execution
• Experience coordinating vendors, staffing, logistics, or event operations preferred
• Positive attitude with a proactive and team-oriented mindset
• Ability to work nights, weekends, holidays, and extended event hours as required

Preferred Experience

• Agency or experiential marketing experience preferred
• Familiarity with production schedules, fabrication coordination, and live event logistics preferred
• Experience with touring activations, festivals, or mobile event environments is a plus
• Familiarity with Microsoft Office, Google Workspace, and project management tools preferred
• Bilingual English/Spanish preferred

Travel Requirements

• Ability and willingness to travel for activations, mobile tours, client meetings, and live event execution
• Estimated travel requirement: 25%–50% depending on activation schedules and event needs

Physical Requirements

• Ability to stand, walk, climb, and actively work on-site for extended periods
• Ability to lift and move production materials, inventory, and event equipment up to 50 lbs
• Comfortable working in warehouses, outdoor event environments, fabrication shops, and active production sites
• Ability to work overnight builds, extended hours, and physically demanding event schedules

What We’re Looking For

We are looking for a highly organized and motivated production professional who is passionate about live experiences and experiential marketing.

The ideal candidate is proactive, detail-oriented, and thrives in collaborative environments where creativity and execution intersect. This role requires someone who can support multiple moving pieces simultaneously while helping deliver engaging, high-quality brand activations and experiential events from concept through execution.