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Formatting Jobs in Florida (NOW HIRING)

Life Time

Group Instructor/ Coach

Ponte Vedra Beach, FL · On-site

As a Signature Format Coach , you'll inspire and empower members through high-energy, results-driven programming while cultivating a strong sense of community and belonging. You'll lead with presence ...

Life Time, Inc.

Group Instructor and Coach

Tampa, FL · On-site

As a Signature Format Coach , you'll inspire and empower members through high-energy, results-driven programming while cultivating a strong sense of community and belonging. You'll lead with presence ...

Life Time

Olympic Lifting Coach

Lakewood Ranch, FL

As a Signature Format Coach , you'll inspire and empower members through high-energy, results-driven programming while cultivating a strong sense of community and belonging. You'll lead with presence ...

Supercolor

Account Exectuive

Orlando, FL · On-site

We are the largest grand format printing/gaming company in the U.S. - a growing but flexible company driving toward even greater industry leadership and success. Our reputation for top performance ...

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All JobsFormatting JobsFormatting Jobs in Florida

Formatting information

What are the key skills and qualifications needed to thrive as a formatting specialist, and why are they important?

To thrive as a Formatting Specialist, you need a keen eye for detail, strong knowledge of style guides, and proficiency in document layout and design, often supported by experience or training in publishing or technical writing. Familiarity with tools such as Microsoft Word, Adobe Acrobat, LaTeX, or InDesign is typically required. Excellent organizational skills, time management, and the ability to communicate clearly with team members and clients are valuable soft skills. These abilities ensure that documents are accurate, consistent, and professionally presented, which is essential for brand reputation and effective communication.

What are some common challenges faced by professionals in formatting roles, and how can they be addressed?

Professionals in formatting roles often encounter challenges such as maintaining consistency across large documents, adhering to strict style guidelines, and managing last-minute edits under tight deadlines. Addressing these issues typically involves developing strong attention to detail, utilizing advanced features in formatting software (like templates and styles), and collaborating closely with writers, editors, and designers to ensure clarity and accuracy. Effective communication and proactive time management are also crucial for meeting project expectations and producing high-quality, polished documents.

What is a formatting job?

Formatting jobs involve adjusting and organizing text, images, or data according to specific guidelines or standards. Professionals in formatting roles ensure that documents, reports, or digital content are visually consistent, easy to read, and meet required style specifications. This can include applying proper fonts, spacing, headings, and layouts in documents or preparing data for publication. Formatting is important in publishing, academia, business communications, and web content management. Attention to detail and proficiency with word processors or design tools are typically required.

What is the difference between Formatting vs Data Entry Clerk?

AspectFormattingData Entry Clerk
Primary RolePreparing and organizing documents, applying styles, layouts, and formattingInputting, updating, and maintaining data in databases or spreadsheets
Required SkillsProficiency in word processing, attention to detail, knowledge of formatting toolsTyping speed, accuracy, basic computer skills, familiarity with data management software
Work EnvironmentOffice settings, often in publishing, marketing, or administrative rolesOffice or remote, in administrative, healthcare, or business sectors
Common CertificationsNone typically required, but certifications in MS Office or document design can helpData entry certifications or proficiency tests may be preferred

Formatting involves preparing documents with proper styles and layouts, while a Data Entry Clerk focuses on inputting and managing data. Both roles require attention to detail and computer skills but serve different functions within administrative and document management tasks.

What are popular job titles related to Formatting jobs in Florida?

For Formatting jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Formatting jobs in Florida look for?

The top searched job categories for Formatting jobs in Florida are:

Formatting jobs near you
Infographic showing various Formatting job openings in Florida as of August 2026, with employment types broken down into 1% Internship, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 71% Physical, 7% Hybrid, and 22% Remote job distribution.

Word Processor Assistant

Continental Shelf Associates

Stuart, FL • On-site

$35K - $39K/yr

Other

Posted 22 days ago

Job description

Word Processing Staff

CSA Ocean Sciences Inc. (CSA) is a marine science and technical services consulting firm that provides a broad range of environmental, coastal, and oceanographic services worldwide. CSA seeks a person with word processing, and clerical skills to join our fast-paced team. This position is located at the Stuart, FL office.

Position Summary: The Word Processing staff provides critical support to technical and project teams by formatting with established MSWord styles and corporate formats and managing electronic filing of work products. This role ensures that all written materials produced by CSA meet the company's high standards for accuracy, consistency, and presentation, and comply with client and regulatory requirements including 508 compliance. The Word Processing staff works closely with authors, under the direction of the supervisor to format technical content into well-organized, professional documents that follow corporate styles to effectively communicate project results and recommendations.

Assignments will include using primarily MSWord for formatting and generating complex, technically oriented documents using specified templates, styles, graphics, tables, formulas, equations, and/or databases. The position requires problem-solving skills, willingness to learn, and the ability to successfully interact with multiple staff members across multiple projects. Some clerical tasks are also required for the position.

Required Knowledge, Skills, Abilities, and Education:
  • Proficiency in Microsoft Word, including advanced formatting, templates, styles, and document automation tools.
  • Working knowledge of Adobe Acrobat software preferred.
  • Demonstrated experience in formatting and organizing report documents.
  • Ability to follow established report and proposal word processing and submission processes and assist staff members as needed.
  • Support the development and collection of boilerplate materials, perform first-pass and final document formatting, content review, document printing, final assembly in accordance with corporate protocols.
  • Support internal (both domestic and international) clients in proposal formatting requirements.
  • Work collaboratively with an established team with minimal oversight.
  • Prioritize work during critical deadline-driven conditions under the direction of the supervisor.
  • Able to support parallel tasks and work under short deadlines, including working extra and flexible hours as periodically required.
  • Associates or bachelor's degree in a relevant field, such as Marketing, Professional Writing, Journalism, English, or an associated field.
  • Other related duties as assigned.

Applicants must possess current, long-term authorization to work in the United States; CSA is unable to initiate visa sponsorship. Letters of recommendation are required. An MSWORD skill assessment will be administered.

CSA Ocean Sciences Inc. is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, veteran status, or disabled status.

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