Fixed Assets Coordinator Jobs (NOW HIRING)

Purpose of the Position

To Identify, record, and track spending of Fixed Assets, properly reflecting them in Company financial statements in compliance with company policy. 

Essential Position Responsibilities - This is a Salary Exempt position. 

Monitors and reviews Construction in Progress account activity. Monitors and reviews activity from accounts payable, purchasing, tax and work orders directly related to construction in progress charges. Maintains records of construction in progress on Authority For Expenditures (AFE). Collaborates with relevant engineers, plant managers, project managers, plant accountants, maintenance managers, accounts payable clerks, and the I.S. department to  ensure accuracy. 

Assists in capitalizing expenditures, asset activity records and operating lease accounting. Capitalizes expenditures from construction in progress account by recording description, value, location and other pertinent information of each item. Records fixed asset acquisitions and dispositions in the accounting system for all capital and fixed asset transactions, including additions, transfers, write-offs and cost adjustments. Compiles data and  documentation related to operating leases, including rolling stock and major machinery and equipment leases. Supports lease payment processes.  

Records Fixed Assets activity to the General Ledger. Ensures monthly that all fixed asset sub-ledgers accounts agree to a general ledger. Reconciles and reviews all construction in progress related accounts, gain/loss accounts, and prepaid lease accounts. Records acquisition, sale or retirement of assets to general ledger. Responsible for month end journal entries for lease expense and any other journal entries necessary to ensure correct records. 

Assists in property tax assessment reporting and government surveys. Ensures the proper documents, forms, and information are included on property tax assessment reporting, various government surveys, and other reporting as directed. 

Participates as a member of the Team. Participates in the ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforce actions needed, to achieve synergy possible within the larger organization. 

Simmons Operating systems principles and objectives: Is familiar with Simmons’ established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas. 

Performs other duties as necessary in support of business objectives: This position description is intended to guide the activities of the person in this position and is not intended to limit the thinking and creativity of the person as to the work of this function nor is it intended that this describe all the work that may be required of the person in this  position. 

Physical Activities: Enters and locates information on a computer. Visually verifies information, often in small print. Periodically, physically verifies assets in the plants and storage buildings. Communicates with Customers, Vendors, or Employees via telephone, in person, and/or electronic mail.  

Travel: Minimal travel needed. Occasionally travels domestically to and from multiple facilities or work-sites. 

Technical Experience: 3-5 years accounting or finance experience. Previous accounting experience in Fixed Assets or Capital Spending preferred. General knowledge and experience working with subledger applications as well as Excel is required. Oracle and General Ledger experience preferred.  

Industry Experience: Preference for manufacturing or other capital-intensive industry. 

Minimum Education: Bachelor’s Degree in Accounting, Business or related field. 

Preferred Education: CPA highly preferred 

We value military experience and welcome veterans to join our team.