Financial Operations Associate Jobs in Wisconsin

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Position Title: Financial Specialist - Continuing Education - Camps and Conferences

Job Category: University Staff

Employment Type: Regular Job

Profile: Financial Specialist II

The Department of Continuing Education in the College of Graduate Studies and Continuing Education at UW-Whitewater seeks a Financial Specialist (Financial Specialist II).

Join the Camps and Conferences team in successfully hosting over 10,000+ youth and adults annually through camps, conferences, events and lessons. This position supports the unit by being the primary person responsible for all financial operations. The role also prepares, analyzes, and distributes financial reports to monitor budgets, revenue, expenses, and overall program performance.

In addition, this position works closely with program staff, vendors, and the finance team to resolve billing inquiries, maintain accurate financial records, support budget planning, and ensure the smooth and efficient financial administration of all Camps and Conferences activities.

This is a full-time, 12-month position.

• Processing and maintaining accurate billing and invoicing.
• Creates general reporting for transactions.
• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations and policies.
• Audits or reconciles original purchase documents with payments.
• Reallocates expenses to appropriate funding strings.
• Overseeing accounts payable by reviewing and paying vendor invoices in a timely manner.
• Reconciling financial transactions, and ensuring compliance with organizational financial policies and procedures.
• Reviews transaction processing internal controls and recommends policies and procedures.
• Produce final accountings for each unique event.
• Manage the hire and payroll for all employees.

Department: Continuing Education- Camps and Conferences

Compensation: Well-qualified candidates can expect a starting hourly wage within a range of $21/hr - $24/hr. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

• High School Diploma at time of application
• 2 years of professional experience
• Working knowledge of Microsoft products (Outlook, Excel, Word, etc.)

• Associate's degree in business or a related field
• Experience using WorkDay software for human resources and/or finance
• Experience in a higher education environment

• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu). Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Contact Information: For questions regarding this position, please contact: Susie Feuerstein Outreach Program Manager 262-472-3192 feuersts@uww.edu. If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.