Financial Operations Associate Jobs in Wisconsin

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Job Category: University Staff
Employment Type: Terminal (Fixed Term)
Job Profile: Financial Specialist I
Job Summary:
The Wisconsin Union is recruiting for two one-year project positions with the Wisconsin Union Accounting Team as a Financial Specialist I and a Financial Specialist II.
We offer a fun, dynamic, and collaborative environment with opportunities for hybrid remote and onsite work at Memorial Union, working Monday-Friday and an employee discount on Union Dining. Successful candidates for these positions will possess the following skills and attributes.
Main responsibilities for this one-year project position include but not limited to:
• Audit, process, and reconcile financial and accounts payable transactions to ensure accuracy, compliance, and proper funding allocation.
• Maintain fiscal records, invoices, payment documentation, and supporting materials within financial systems and document management platforms.
• Review, enter, and verify accounts payable transactions, including student-prepared entries, to ensure completeness and accuracy.
• Investigate payment discrepancies, respond to payment inquiries, reconcile vendor statements, and perform account corrections as needed.
• Prepare reports, correspondence, and payment status updates to support financial operations and decision-making.
• Provide customer service and guidance to departments, vendors, staff, and students regarding financial and accounts payable processes.
• Support workflow continuity through document management, quality assurance reviews, and backup assistance for key accounts payable functions.
These one-year project positions are expected to demonstrate professionalism by establishing and maintaining effective working relationships with supervisors, department managers, co-workers, student staff, campus partners and external customers.
Schedule:
These one-year project positions are full time, 40 hours a week, Monday-Friday 7:45am - 4:30pm with 45 min lunch break, and with a possibility to work remotely 4 days a week after adequate training.
Key Job Responsibilities:

• Audits or processes transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Answers general fiscal questions and provides information based on set materials and standards to various audiences

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Drafts basic communications and reports and maintains organization of varied records to provide administrative support within a specified work unit

• Audits or reconciles original purchase documents with payments

Department:
Wisconsin Union - Accounting and Finance
Compensation:
Wage
$21.00 per hour for Financial Specialist I position
$23.00 per hour for Financial Specialist II position
This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS)pension fund. For a summary of benefits, please see.
https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf
Required Qualifications:
1+ years of accounting or associate's degree in accounting or finance
1+ years of data entry
Experience using Excel
Preferred Qualifications:
Experience with Purchasing functions in Workday.
Experience reconciling purchasing invoices to supplier payments.
Experience working with Microsoft Dynamics Great Plains.
Experience creating and reviewing expense reports for departmental staff. Experience reviewing data entry work competed by student interns.
Knowledge of UW System Purchasing policies and procedures.
Experience using online meeting platforms; Teams, Zoom, or WebEx
Education:
High School Diploma - Preferred
How to Apply:
Click the appropriate button in the "Apply Now" box to start the application process.
You will be prompted to upload the following documents:
-Resume
-Cover Letter
Be sure to use the resume and cover letter to explain if you have knowledge and/or experience with each of the required and preferred qualifications.
Contact Information:
Rod Rotar
rod.rotar@wisc.edu / 608-263-5596

• Relay Access (WTRS): 7-1-1. SeeRELAY_SERVICEfor further information.

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