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Financial Aid Jobs in Wisconsin (NOW HIRING)

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Financial Aid information

See Wisconsin salary details

$27.8K

$90.8K

$188.2K

How much do financial aid jobs pay per year?

As of Aug 8, 2026, the average yearly pay for financial aid in Wisconsin is $90,753.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,600.00 and $111,000.00 per year, depending on experience, location, and employer.

What is the difference between Financial Aid vs Financial Advisor?

AspectFinancial AidFinancial Advisor
Required CredentialsFSA, FAFSA, sometimes a bachelor's degreeSeries 7, Series 66, CFP certification, bachelor's degree
Work EnvironmentEducational institutions, government agenciesFinancial firms, private practices, banks
Employer & Industry UsageColleges, universities, government programsFinancial services, wealth management

Financial Aid professionals primarily assist students and families in securing funding for education, focusing on grants, scholarships, and loans. Financial Advisors provide personalized financial planning and investment advice to clients. While both roles involve financial knowledge, they serve different purposes and industries, with distinct credentials and work environments.

What is financial aid?

Financial aid refers to funding that is intended to help students pay for education-related expenses, including tuition, fees, room and board, books, and supplies. It can come in the form of grants, scholarships, work-study programs, and loans, typically provided by federal and state governments, colleges, and private organizations. Eligibility for financial aid is usually determined based on financial need, academic merit, or a combination of both. The main goal of financial aid is to make higher education more accessible and affordable for all students.

What is a financial aid job?

There are several different types of jobs categorized under financial aid jobs. One variety is any job that a student performs as part of their financial aid package. These are also known as work-study jobs, and they can range from working in the cafeteria or bookstore to working the circulation desk at the college library. Since the positions can vary significantly, the job duties in this field are not definite. Financial aid jobs can also refer to the people who assist students in financing their college tuition by securing financial aid, such as federal loans, scholarships, and work-study jobs. Qualifications for working in a financial aid office vary depending on position.

What are the key skills and qualifications needed to thrive as a financial aid officer, and why are they important?

To thrive as a Financial Aid Officer, you need a solid understanding of financial aid regulations, policies, and student counseling, often supported by a bachelor’s degree in a related field. Familiarity with financial aid management systems (such as Banner or PowerFAIDS), federal and state aid programs, and compliance requirements is essential. Strong interpersonal skills, attention to detail, and problem-solving abilities help you effectively guide students and manage complex financial information. These skills ensure accurate processing, regulatory compliance, and positive student experiences in navigating financial aid.

What are some common challenges financial aid professionals face when assisting students?

Financial Aid professionals often navigate complex regulations, tight deadlines, and a high volume of inquiries from students and families. They must stay updated on changing federal, state, and institutional policies while providing clear guidance to students from diverse backgrounds. Managing sensitive financial information with accuracy and empathy is crucial, and balancing administrative duties with personalized student support requires strong organizational and communication skills.
More about Financial Aid jobs
What are the most commonly searched types of Financial Aid jobs in Wisconsin? The most popular types of Financial Aid jobs in Wisconsin are:
What are popular job titles related to Financial Aid jobs in Wisconsin? For Financial Aid jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Financial Aid jobs in Wisconsin look for? The top searched job categories for Financial Aid jobs in Wisconsin are:
What cities in Wisconsin are hiring for Financial Aid jobs? Cities in Wisconsin with the most Financial Aid job openings:
Financial Aid jobs near you
Infographic showing various Financial Aid job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $90,753 per year, or $43.6 per hour.

Financial Aid Operations Specialist

Waukesha County Technical College

Pewaukee, WI • On-site

$52K - $58K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 26 days ago

Job description

Salary: $52,400.00 - $58,950.00 Annually
Location : WCTC Pewaukee Campus, 800 Main Street, Pewaukee, WI 53072, WI
Job Type: Full time
Job Number: 2026-06-11TW
Department: Financial Aid
Opening Date: 07/22/2026
Closing Date: Continuous
Grade/Level: E02
Description
The Financial Aid Operations Specialist supports the technical and processing functions of the Financial Aid Office. This role requires a high level of professional knowledge and judgement in interpreting and applying complex financial aid regulations, maintaining compliance, and enhancing workflow efficiency. The specialist is responsible for managing application processing, data integrity, award calculation, and regulatory compliance in student systems. In addition, the position serves as the School Certifying Official (SCO) for veteran and military education benefits. The Operations Specialist works independently to ensure that financial aid and veteran benefit programs are administered accurately, efficiently, and in accordance with federal, state, and institutional requirements.
Characteristic Duties and Responsibilities (include, but not limited to)
ESSENTIAL DUTIES AND RESPONSIBILITIES
This position description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of the job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.
  1. Import and review FAFSA/ISIR data; make determinations to process corrections, resolve mismatches, and ensure student eligibility.
  2. Responsible for awarding Federal Direct Subsidized, Unsubsidized, PLUS loans, Private Loans, external scholarships, Federal Work Study, and State Funded Grants.
  3. Monitor and evaluate satisfactory academic progress (SAP) statuses in the system and process approved SAP appeals according to federal regulations.
  4. Determine Professional Judgements (PJ) to adjust student aid index (SAI) awards for students encountering changes to their financial aid plans during the academic year.
  5. Serve as School Certifying Official (SCO) for VA education benefits; certify enrollments using Enrollment Manager and ensure compliance.
  6. Coordinate processing of veteran and military benefits with Financial Accounting Office and Registrar.
  7. Reconcile Title IV disbursements and assist with federal and state reporting including COD and NSLDS updates.
  8. Monitor and recommend changes to financial aid processes due to updated Federal Regulations.
  9. Maintain system configurations for aid year rollovers, cost of attendance budgets, packaging rules, and fund setup.
  10. Collaborate with IT and Financial Account Services to resolve data issues and ensure system integrity.
  11. Assist in audits, process documentation, and staff training related to financial aid operations and compliance.
  12. Design and execute effective communication strategies to students supporting completion of financial aid files.
  13. Plan and execute outreach events, orientations, and financial aid workshops on campus and in the community.

Minimum Qualifications
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
  • Proficiency with financial aid management systems (Banner preferred), federal processing tools, and VA certification platforms.
  • Strong analytical and problem-solving skills with high attention to detail and accuracy.
  • Interpret complex information and make evaluative determinations and recommendations
  • Ability to work independently and collaboratively to meet deadlines and maintain compliance.
  • Excellent written and verbal communication skills and ability to support varying student populations.
EDUCATIONAL AND EXPERIENCE REQUIREMENTS:
  • Bachelor's degree or equivalent combination of education and experience.
  • At least two (2) years of experience in financial aid, student services, or systems/data processing in higher education reflecting advanced knowledge in the field of financial aid.

Supplemental Information
The Financial Aid Operations Specialist supports the Financial Aid Office and is available to start on or before August 17, 2026.
SalarySalary is determined based on relevant experience and review of internal equity.
HoursHours are generally Monday through Friday 8:00 a.m. to 4:30 p.m.
Application Materials
All applicants both (internal and external) must attach the following to the completed online application for consideration, applications that do not have the required attachments may not be considered.
1. Resume
2. Cover letter
Interviews
Selected candidates will be invited to an in-person, on-campus interview on Monday, July 20th.
Internal team members are encouraged to grow their careers at WCTC! To be eligible to apply for a new role, employees must be in their current position for at least six (6) months.
WCTC offers a wide range of outstanding benefits. Benefits include, but not limited to:
  • Competitive compensation
  • Comprehensive Benefits Package including health, dental, vision, life, long-term disability, supplemental life, flex spending accounts, and much more
  • Generous time off and holiday schedule
  • Eligibility in the Wisconsin Retirement System (ETF)
  • Opportunities for professional growth and development (including tuition reimbursement, tuition waiver)
  • Well-being activities to support personal and professional well-being
  • Collaborative and supportive team environment
Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
WCTC provides excellent benefits for our employees. Typical benefits for full-time employees (part-time employee benefits may be prorated) may include:
  • Medical/Dental Insurance
  • Term Life Insurance *
  • Disability Insurance *
  • 403(b) Tax Sheltered Annuity
  • Deferred Compensation
  • Vacation
  • Sick Leave
  • Personal Days
  • Holidays
  • Flexible Spending Accounts
  • Wisconsin Retirement System (if schedule to work at least 1,200 hours per year)
  • Tuition Reimbursement (full-time only)
  • Employee Assistance Program
  • Wellness Activities

* Not available to limited term employees.

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