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Filing Manager Jobs in Silver Spring, MD (NOW HIRING)

Strativia

Mail and File Management Specialist

Arlington, VA · On-site

$19 - $22.75/hr

Job Purpose The Mail and File Management Specialist provide mailroom operations, file management ... Maintain filing systems and assist with records retrieval and archiving activities. * Support ...

Strativia

Mail and File Management Specialist

Arlington, VA · On-site

$19 - $22.75/hr

Job Purpose The Mail and File Management Specialist provide mailroom operations, file management ... Maintain filing systems and assist with records retrieval and archiving activities. * Support ...

Strativia

Mail and File Management Specialist

Arlington, VA · On-site

$19 - $22.75/hr

Job Purpose The Mail and File Management Specialist provide mailroom operations, file management ... Maintain filing systems and assist with records retrieval and archiving activities. * Support ...

Strativia

Mail and File Management Specialist

Arlington, VA · On-site

$19 - $22.75/hr

Job Purpose The Mail and File Management Specialist provide mailroom operations, file management ... Maintain filing systems and assist with records retrieval and archiving activities. * Support ...

TechSilo

Admin SupportMail File Management

Washington, DC

$20.50 - $27.50/hr

... filing systems, support office operations, and provide responsive customer service to internal ... administrative, mail room, file management, receptionist, or office support experience

Venable LLP

IP Foreign Filing Specialist

Washington, DC · On-site

$82K - $97K/yr

Thorough knowledge of patent foreign filing policies, procedures, and best practices, including using and maintaining an IP practice management system * Experience using ePCT highly preferred

Venable LLP

IP Foreign Filing Specialist

Washington, DC · On-site +1

$82K - $97K/yr

Thorough knowledge of patent foreign filing policies, procedures, and best practices, including using and maintaining an IP practice management system * Experience using ePCT highly preferred

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Silver Spring, MD

Filing Manager information

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What is the highest paying manager job?

The highest paying manager roles are often executive-level positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), or Chief Financial Officer (CFO), with salaries frequently exceeding several hundred thousand dollars annually. In certain industries like finance, technology, and healthcare, senior management roles can also command high compensation, especially with bonuses and stock options included.

What jobs in the US pay 300,000 a year?

Filing managers typically do not earn $300,000 annually. High-paying roles in the US that reach or exceed this level include executive positions such as chief executives, surgeons, anesthesiologists, and specialized legal or financial professionals. These roles often require advanced education, extensive experience, and specialized skills.

What job makes $10,000 a month without a degree?

A Filing Manager typically does not earn $10,000 a month without specialized experience or certifications. High-paying roles that can reach this level without a degree often include sales, real estate, or certain entrepreneurial ventures, but these require skills, networking, or business acumen rather than formal education. Most jobs with such income levels generally demand experience, certifications, or entrepreneurial success rather than just a specific job title.
What cities near Silver Spring, MD are hiring for Filing Manager jobs? Cities near Silver Spring, MD with the most Filing Manager job openings:
Filing Manager jobs near you

Mail and File Management Specialist

Strativia

Arlington, VA • On-site

$19 - $22.75/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Job Purpose
The Mail and File Management Specialist provide mailroom operations, file management, records support, and administrative assistance in a professional office environment. This position supports incoming and outgoing correspondence processing, records organization, distribution activities, and office administrative functions while ensuring efficient information flow throughout the organization.
Responsibilities:
  • Receive, review, sort, log, and distribute incoming mail, courier packages, faxes, and electronic correspondence.
  • Process outgoing mail, express shipments, and courier deliveries in accordance with organizational procedures.
  • Maintain correspondence logs, shipment records, tracking information, and filing systems.
  • Organize, scan, copy, label, file, and maintain electronic and hard-copy documents and records.
  • Support records management and file retention activities.
  • Ensure mailroom and copier/workroom areas remain stocked, organized, and operational.
  • Monitor office supply inventories and coordinate replenishment requests.
  • Maintain filing systems and assist with records retrieval and archiving activities.
  • Support conference room and training room setup activities as needed.
  • Provide general administrative support including data entry, document preparation, filing, and customer service.
  • Assist with document distribution and information dissemination activities.
  • Coordinate with internal staff regarding mail delivery discrepancies and document processing issues.
  • Maintain professionalism and confidentiality when handling sensitive information.
  • Perform additional administrative and operational support duties as assigned.
Requirements:
  • High School diploma required; higher education preferred.
  • Minimum of one (1) to three (3) years of experience in mailroom operations, records support, administrative support, or related office functions.
  • Experience handling incoming and outgoing mail, shipping, and package tracking.
  • Experience maintaining records, filing systems, and administrative logs.
  • Experience with general office administrative support and customer service.
  • Proficiency with Microsoft Office Suite and office equipment.
  • Strong organizational, communication, and multitasking skills.
  • Ability to prioritize work and manage multiple assignments effectively.
  • Ability to maintain accuracy and attention to detail.
  • Physical ability to move files, file boxes, mail bins, and packages.
  • Must have an active Secret Clearance
Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

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