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Filing Manager Jobs in Portland, OR (NOW HIRING)

Sapphire at Fernhill

Business Office Manager

Portland, OR · On-site

$27 - $33/hr

Maintain resident files and ensure documentation is complete, accurate, and compliant * Coordinate new hire onboarding, orientation, employment paperwork, and personnel file management * Assist with ...

New

SpeedPro

Print Production Manager

OR · On-site

$24 - $32.50/hr

Pre-Press & File Management: You'll review customer files for print readiness, create digital proofs, and optimize files specifically for large-format and vehicle graphics to reduce waste. Project ...

pompstire

Manager in Training - Oregon

Portland, OR · On-site

Develop and enforce DOT compliance policies, including DVIR execution and service file management * Establish and refine preventative maintenance schedules using repair data analytics, engine hours ...

pompstire

Manager in Training - Oregon

Portland, OR

Develop and enforce DOT compliance policies, including DVIR execution and service file management * Establish and refine preventative maintenance schedules using repair data analytics, engine hours ...

Varsity Tutors

Basic Computer Literacy Tutor

Portland, OR · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

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All JobsFiling Manager JobsFiling Manager Jobs in Portland, OR

Filing Manager information

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What is the highest paying manager job?

The highest paying manager roles are often executive-level positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), or Chief Financial Officer (CFO), with salaries frequently exceeding several hundred thousand dollars annually. In certain industries like finance, technology, and healthcare, senior management roles can also command high compensation, especially with bonuses and stock options included.

What jobs in the US pay 300,000 a year?

Filing managers typically do not earn $300,000 annually. High-paying roles in the US that reach or exceed this level include executive positions such as chief executives, surgeons, anesthesiologists, and specialized legal or financial professionals. These roles often require advanced education, extensive experience, and specialized skills.

What job makes $10,000 a month without a degree?

A Filing Manager typically does not earn $10,000 a month without specialized experience or certifications. High-paying roles that can reach this level without a degree often include sales, real estate, or certain entrepreneurial ventures, but these require skills, networking, or business acumen rather than formal education. Most jobs with such income levels generally demand experience, certifications, or entrepreneurial success rather than just a specific job title.
What are the most commonly searched types of Filing jobs in Portland, OR? The most popular types of Filing jobs in Portland, OR are:
Filing Manager jobs near you
Complex Corporate Transactional Attorney

Complex Corporate Transactional Attorney

ROSE LAW FIRM, P.C.

Lake Oswego, OR • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 26 days ago

Job description

The Firm:
Rose Law Firm is a boutique law firm in beautiful Lake Oswego that offers big-firm quality with small-firm customer service. Our firm offers a wide range of services both as transactional lawyers and as litigators within the practice areas of business transitions and succession planning, corporate, real estate, executive compensation, tax, and estate planning.
We strive to provide excellent service to our clients and provide a collaborative and respectful work environment for all our team members. We like to say that we take our work very seriously, but we try not to take ourselves too seriously. We welcome all applicants and strive to provide a workplace in which all employees feel included, respected, and valued.
Overview of the Position:
We are seeking an attorney with 6-12 years of experience in a wide range of business law practice areas- including M&A, corporate, business succession planning, and/or commercial transactions. This position is ideal for someone wanting to transition away from the billable hour demands of a larger firm but still interested in maintaining a sophisticated practice and collaborating with a team of like-minded professionals.
This position requires someone with strong experience and a solid corporate skillset - especially in areas like corporate structuring, commercial agreements, shareholder agreements, divestitures, mergers and acquisitions, joint venture management, internal ownership succession events, coordinating on tax issues, litigation support, etc.
The ideal candidate will have excellent file management and team management skills and be willing to consult with other "subject matter attorneys" who are members of Rose Law Firm extended network and have additional skill sets that may be required by the client. This position will be expected to help develop, enhance, and promote the firm's infrastructure for serving clients and providing excellent substantive service to support and promote Rose Law Firm brand in Oregon, Washington, and nationally.
Requirements
Responsibilities:
  • Take complete responsibility and ownership for of all aspects of managing client engagements (both substantive and administrative) including, but not limited to:
  • Meet with new client for introductory meetings
  • Assess and determine scope of representation (in consultation with client)
  • Manage invoicing on client files
  • Manage compliance with all ethical requirements (e.g., the Oregon Rules of Professional Conduct and Oregon Formal Ethics Opinions)
  • Manage the completion of all substantive aspects of the file
  • Manage associate attorneys and coordinate with Of Counsel
  • Manage client relationships, communication, and follow-up
  • Consistently demonstrate ownership mentality for assigned client files/practice areas/projects/tasks/
  • Draft, update, and/or manage the development legal content and work product
  • Perform and/or manage online and general research, such as legal research and legislative history research; cite checks relevant cases; able to analyze and summarize information obtained into a coherent written memorandum or brief for submission to other attorneys, clients, and/or third parties
  • Prepare factual summaries of client or file, including case-related documents
  • Review, analyze, organize, index and manage client files; files consist of, but are not limited to, pleadings, memoranda, research, correspondence and depositions; document production; deposition, arbitration, hearing and trial notebooks; transaction and minute books or other corporate records
  • Analyze and summarize complicated legal documents, including contracts, and suggesting alterations to those documents
  • Anticipate and mitigate potential legal problems within the law firm or for a client, and developing strategies to avoid costly litigation and reduce potential areas of risk
  • Perform due diligence in legal matters concerning contracts, agreements, and mergers and acquisitions
  • Keep abreast of changes in the law
  • Supervise and mentor junior associates and support staff

Qualifications:
  • Bachelor's Degree
  • Juris Doctorate degree with strong academic record
  • Admittance to Oregon State Bar (also being admitted to Washington State Bar is preferred)
  • 6-12 years of legal experience, 5+ years at a law firm preferred
  • Substantial experience with corporate and commercial transactions
  • Capable of independently leading and managing all aspects of a successful client engagement-including all associated legal substantive and administrative-related aspects
  • Highly skilled and experienced in contract drafting
  • Excellent written and oral communication skills, including grammar and spelling
  • Consistently demonstrate complete "ownership" mentality for assigned areas/projects/tasks
  • Excellent team leadership, management, and supervision of other team members in addition to a strong collaborative team player
  • Self-motivated with the ability to work independently, use time efficiently, solve problems, and take initiative
  • Work well under pressure with strong attention to detail
  • Strong client-relationship skills, including in-person, telephone, and written communication with prospective clients, clients, and other relevant third parties (e.g., without limitation, clients' other professional advisors, such as CPAs)
  • An ability to use judgment, tact, and discretion in a law office environment and the utmost commitment to protecting confidential information
  • Proficient in Windows OS, MSOffice, and comfort with learning new case management, billing, document management, and other software

Benefits:
  • Hybrid work environment, with remote work options as appropriate. This position will be scheduled in the office 2-3 times per week with additional time in the office as requested.
  • Work-from-home stipend.
  • The Firm will provide equipment and supplies necessary for a reasonable work from home set-up (ergonomic chair, desk, if necessary, computer, monitors, etc.).
  • Incentive and merit-based bonus structure.
  • Growth and professional development opportunities.
  • 401k with a 4% match, immediately vested.
  • Health and dental plans, short-term disability, and life insurance.
  • Vacation and Sick Leave; Vacation increases with length of tenure.
  • Voluntary insurance options.

How to Apply:
  1. Please submit a cover letter, resume, and three professional references through our application portal.
  2. This is a direct hire position and recruitment firm submissions will not be considered.

Compensation:
$100,000-$200,000 DOE and billable hour goal. Based on competitive market compensation + benefits (as eligible)
Employment type: full-time
Employment type:
Full-time
Flexible Billable Hour Goals (1400 - 1800 hours)
Rose Law Firm is an Equal Employment Opportunity Employer

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