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Filing Manager Jobs in Ontario (NOW HIRING)

JD Development Group

Law Clerk

Markham, ON · On-site

CA$66K - CA$75K/yr

Manage construction lien documentation, deadline tracking, and filing requirements under the direction of the Legal Manager. * Maintain corporate records, minute books, entity filings, insurance ...

Marcon Demolition & Environmental ServicesInc.

Be Seen First

Receptionist Office Administrator

Dorchester, ON · On-site

CA$40K - CA$44K/yr

General And Project Administration High volume file management and ensuring all information is updated and accurate Collection and maintenance of customer contact and relevant information ...

REV Capital

Paralegal

Concord, ON · On-site

CA$70K - CA$90K/yr

REV Capital is seeking a detail-oriented Paralegalto support our Legal and Credit teams with client documentation, contracts, PPSA registrations, due diligence, and file management. The successful ...

REV Capital

Paralegal

Concord, ON · On-site

CA$70K - CA$90K/yr

REV Capital is seeking a detail-oriented Paralegal to support our Legal and Credit teams with client documentation, contracts, PPSA registrations, due diligence, and file management. The successful ...

Cencora

Manager, New Business Insights

Oakville, ON

Strong operational discipline, structured file management, attention to detail, and data reporting ... skills. * Working knowledge of Salesforce CRM, Microsoft Word, Excel, and PowerPoint; strong Excel ...

Linmac LLP

Law Clerk (Wills & Estates)

Toronto, ON · On-site

Open, close and bill all files * Manage calendars for intake calls, conferences, and general meetings as required * Liaise with clients directly for pertinent information for estate planning and ...

Linmac LLP

Law Clerk (Wills & Estates)

Toronto, ON · On-site

Open, close and bill all files * Manage calendars for intake calls, conferences, and general meetings as required * Liaise with clients directly for pertinent information for estate planning and ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What cities in Ontario are hiring for Filing Manager jobs?

Cities in Ontario with the most Filing Manager job openings:

Filing Manager jobs near you

Law Clerk

Markham, ON • On-site

JD Development Group
See more jobs at JD Development Groupexternal

CA$66K - CA$75K/yr

Full-time

Re-posted 6 days ago

Job description

Position Summary
The Law Clerk supports the Legal Manager by handling the documentation, research, coordination, and process work that underpins the legal function. This role prepares and organizes legal materials, maintains records and systems, and keeps matters moving day to day — freeing the Legal Manager to focus on strategy, negotiation, and matters requiring a lawyer's judgment. The Law Clerk works under the supervision of the Legal Manager and does not provide legal advice independently.
Key Responsibilities
  • Prepare first drafts of routine contracts and documents from approved templates for the Legal Manager's review.
  • Conduct legal and factual research and prepare summaries and supporting materials.
  • Manage construction lien documentation, deadline tracking, and filing requirements under the direction of the Legal Manager.
  • Maintain corporate records, minute books, entity filings, insurance documentation, and the contract management system.
  • Coordinate with external counsel, opposing parties, and internal teams to gather documents and track action items.
  • Maintain organized files, manage matter calendars, and monitor key dates and deadlines.
  • Assist with the preparation of litigation, arbitration, and adjudication materials.
Qualifications
  • Law Clerk diploma or equivalent; ILCO membership or certification an asset.
  • Minimum 2–4 years of law clerk experience, preferably in construction, real estate, or corporate law.
  • Familiarity with construction lien and corporate filing processes.
  • Strong organizational skills, attention to detail, and document management ability.
  • Proficiency with legal software and document/contract management systems.
  • Ability to work effectively under the direction of the Legal Manager and manage competing deadlines

Compensation
$66-75K annually
Work Location
5 days on site
 
Vacancy Status
This job posting is for an open vacancy.

Use of Artificial Intelligence
Artificial Intelligence (AI) may be used throughout the recruitment process, including resume screening, candidate assessment, and selection, to ensure efficiency and alignment with hob requirements.

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