ZipRecruiter

Log In

1

Filing Manager Jobs in Maryland (NOW HIRING)

Maronick Law, LLC

Be Seen First

Legal File Clerk

Glen Burnie, MD · On-site

$17 - $22/hr

... Management * * Create, organize, and maintain both electronic and paper filing systems for legal documents and correspondence. * Label, index, and archive files for easy retrieval and secure storage.

New

next page

Showing results 1-20

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Maryland

Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What are the most commonly searched types of Filing jobs in Maryland? The most popular types of Filing jobs in Maryland are:
What cities in Maryland are hiring for Filing Manager jobs? Cities in Maryland with the most Filing Manager job openings:
Filing Manager jobs near you
Legal File Clerk

Legal File Clerk

Maronick Law, LLC

Glen Burnie, MD • On-site

$17 - $22/hr

Full-time

Medical, PTO

Posted 2 days ago

Be Seen First

After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Job description

Job Title: Legal File Clerk

NON-Exempt

Overview:
A Legal File Clerk plays a crucial role in the day-to-day operations of a law office or legal department by organizing and maintaining legal documents, files, and records. The position requires excellent organizational skills, meticulous attention to detail, and the ability to handle sensitive information with the utmost confidentiality. Successful Legal File Clerks contribute to an efficient and compliant workplace, ensuring that attorneys and paralegals can quickly access information needed for client representation and case management.

Key Responsibilities

  1. File Management
    • Create, organize, and maintain both electronic and paper filing systems for legal documents and correspondence.
    • Label, index, and archive files for easy retrieval and secure storage.
    • Ensure compliance with internal record-keeping policies and relevant legal regulations.
  3. Document Handling
    • Prepare, scan, and input documents into document management systems.
    • Retrieve and deliver files or documents to attorneys, paralegals, and other staff upon request.
    • Monitor and track files entering or leaving the file room or archive storage.
  5. Data Entry & Record Keeping
    • Maintain accurate logs for incoming and outgoing files, case updates, and legal forms.
    • Verify and update records in databases or case management software, ensuring information is current and correct.
    • Follow retention schedules and assist in the destruction or archival of documents as needed.
  7. Administrative Support
    • Coordinate with the administrative team on file-related tasks such as copying, labeling, and scanning large volumes of documents.
    • Provide backup reception or administrative support as needed (e.g., answering calls, greeting clients).
    • Assist with special projects such as file audits, data clean-up, or reorganizing archives.
  9. Confidentiality and Compliance
    • Ensure compliance with legal procedures, ethical standards, and organizational policies regarding confidentiality and data protection.
    • Assist in implementing process improvements to maintain a secure and organized file system.

Qualifications

  • Education: High school diploma or equivalent required; an associate or bachelor’s degree in a related field is a plus.
  • Experience: Prior experience in a law firm, legal department, or similar professional environment is preferred, but not always required.
  • Technical Skills: Proficiency with standard office software (e.g., Microsoft Office Suite) and experience using document management or case management systems is highly beneficial.
  • Organizational Skills: Ability to manage a high volume of documents and maintain detailed records without compromising accuracy.
  • Communication Skills: Strong verbal and written communication abilities to coordinate with legal staff and external contacts.
  • Attention to Detail: A keen eye for detail to ensure critical legal documents are accurately filed and referenced.
  • Confidentiality: Must understand and strictly adhere to rules surrounding client privacy and attorney-client privilege.

Key Competencies

  • Time Management: Skillfully prioritize tasks in a fast-paced, deadline-driven environment.
  • Teamwork: Collaborate effectively with paralegals, attorneys, and other support staff.
  • Problem-Solving: Identify filing inconsistencies or errors and find efficient solutions to maintain organized record systems.
  • Adaptability: Flexibility in responding to shifting demands or unexpected changes in workload.

Working Conditions

  • This role typically operates in a professional office environment.
  • Requires prolonged periods of sitting or standing, as well as occasional lifting and moving of file boxes.
  • May involve occasional travel off-site for document retrieval, court filings, or archiving, depending on the organization’s needs.

Company Description

Trial Attorneys With Decades of Experience
Our criminal defense and personal injury attorneys have more than 80 years of combined experience representing clients all over the state.
One Trusted Team for Comprehensive Legal Services
At Maronick Law LLC, our team of Maryland criminal defense and personal injury attorneys are authorities in a breadth of legal arenas. You can trust us to handle cases of all kinds — from criminal defense and personal injury to family law, bankruptcy, commercial law, and more—and provide exceptional legal representation from start to finish.
A Proven Track Record That Speaks for Itself With Over 1,000 Five Star Reviews
Nothing demonstrates our commitment to fighting for our clients' best interests better than our results, from recovering maximum compensation for injured victims to getting defendants’ charges dropped and not-guilty verdicts returned in criminal trials.