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Filing Coordinator Jobs in Colorado (NOW HIRING)

FRONT RANGE FAMILY LAW

Office Coordinator

Wheat Ridge, CO · On-site

$19 - $21/hr

Small office solely focused on family law seeks an office coordinator with the following qualities ... Answering telephones; intake and vet prospective clients; filing; general office duties Company ...

FRONT RANGE FAMILY LAW

Office Coordinator

Wheat Ridge, CO · On-site

$19 - $21/hr

Small office solely focused on family law seeks an office coordinator with the following qualities ... Answering telephones; intake and vet prospective clients; filing; general office duties Company ...

State of Colorado

CO · On-site

$80K - $88K/yr

The coordinator ensures all activities maintain a high level of customer service for campus ... Maintain auditable electronic files for all departmental activities. Track subscriptions and ...

State of Colorado

CO · On-site

$80K - $88K/yr

The coordinator ensures all activities maintain a high level of customer service for campus ... Maintain auditable electronic files for all departmental activities. Track subscriptions and ...

Robert Half

Front Desk Coordinator

Colorado Springs, CO · On-site

$18.50 - $19.50/hr

Perform administrative support duties such as copying, scanning, filing, and preparing routine ... Support case coordination staff by organizing files, updating records, and ensuring information is ...

OZ Architecture, Inc

BIM Coordinator

Denver, CO

$80K - $95K/yr

The BIM Coordinator is an entry-level to early-career technical role focused on supporting the ... Support implementation of best practices related to model setup, file structure, and project ...

One Tech

Construction Coordinator

Henderson, CO

$75K - $85K/yr

The Construction Coordinator will support the construction materials team for all substation ... Establish and administer project documentation and filing systems. Assist with the project turnover ...

State of Colorado

Procurement Coordinator

Denver, CO · On-site

$80K - $88K/yr

The coordinator ensures all activities maintain a high level of customer service for campus ... Maintain auditable electronic files for all departmental activities. Track subscriptions and ...

Partners Professional

Dispatch Coordinator

Brighton, CO · On-site

$24/hr

Many shifts available Dispatch Coordinator We are looking for a Dispatch Coordinator to join our ... as filing, inbound/outbound phone calls, use of radio, data entry, etc. · Verify and receive ...

ServiceSource

Human Resources Coordinator

Lakewood, CO · On-site

$23/hr

The Human Resource Coordinator provides support to the HR functions as needed including record-keeping, file maintenance, and HRIS entries, as well as adherence to federal and state regulations.

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Colorado?

The most popular types of Filing jobs in Colorado are:

What cities in Colorado are hiring for Filing Coordinator jobs?

Cities in Colorado with the most Filing Coordinator job openings:

Filing Coordinator jobs near you

Operations and Purchasing Coordinator

Apogee Components

Colorado Springs, CO

$20.75 - $27.75/hr

Full-time

Re-posted 18 days ago

Job description

Position Title: Operations & Purchasing Coordinator (Office + Facilities + Purchasing)
EOS Seats Covered: Operations Manager (Office + Facilities) + Purchasing Agent
Department: Operations (cross-functional support to Finance, Warehouse, and Product Development)
Location: On-site (office + facility/warehouse as needed)
Schedule: Monday–Friday (typical business hours; align to shipping/receiving needs)
Reports To: GM / Integrator (with coordination to Owner / Visionary for major vendor/facility spend)
Purpose
Keep the office and facility running cleanly and consistently and keep priority inventory in stock-through clean purchasing execution, clean receiving standards, and strong vendor follow-up-so operations can ship on time without admin friction or purchasing fire drills.
 
Outcomes This Role Owns
1) Office & facility run smoothly with documented procedures, reliable coordination, and proactive upkeep.
2) Company calendar + meeting backbone stays stable (accurate scheduling, clean coordination, facilitation support when needed).
3) Priority inventory stays in stock with disciplined reorders and minimal emergency buys.
4) POs and receiving are clean (accurate, on-time, documented; shortages/damages resolved fast).
5) Compliance/admin cadence stays current (annual filings/renewals tracked and completed; routed to experts as needed).
 
Accountabilities (Ownership Areas)
A) Office Operations + "Meeting Backbone"
 
Maintain company calendar and meeting schedule (accuracy, shared visibility, coordination).
 
Coordinate meetings and provide facilitation support as needed.
 
Maintain and publish office/admin procedures (clear, current, and followed).
B) Facilities + Vendor Coordination
 
Coordinate building upkeep, vendors, and routine maintenance.
 
Own cleanliness systems and cleaning rotation schedule.
 
Coordinate key facility items (ex: fire system maintenance) and ensure follow-through.
 
Track and manage facility-related renewals with appropriate escalation.
C) Purchasing Execution (POs + Vendor Cadence)
 
Execute purchasing system: PO accuracy, vendor cadence, reorder discipline.
 
Place and manage purchase orders (right items/qty/pricing/dates).
 
Track shipments; resolve shortages/damages; document vendor exceptions and prevention steps.
 
Source suppliers/quotes and support negotiation on pricing/terms/delivery schedules (as assigned).
D) Receiving Standards + Inventory/Data Handoffs (with Ops partnership)
 
Maintain receiving procedure standards and help train/refresh warehouse receiving practices (in partnership with Ops).
 
Ensure purchasing records and documentation are accurate and organized.
 
Maintain pricing/cost changes with clean handoffs to Bookkeeping/Data Support.
 
Support inventory system updates and data hygiene related to purchasing execution (decision rights stay aligned with Data Support where applicable).
E) Admin Compliance Cadence
 
Track annual filings and routine business paperwork.
 
Route specialized items to CPA/attorney/etc. as needed and track completion.
 
Maintain documentation so renewals/filings don't become emergencies.
 
Measurables (Starter Metrics)
Purchasing
 
Priority SKUs stay in stock with minimal emergency buys.
 
POs are accurate and on time (items, quantities, pricing, dates).
 
Vendor exceptions resolved quickly and prevented (documented root cause + prevention).
Operations / Office
 
Calendar/meeting schedule accuracy (minimal reschedules due to preventable errors).
 
Procedures are documented, current, and used (reduction in repeated "how do we do this?" issues).
Facilities / Compliance
 
Renewals/inspections/filings happen on time with no surprise lapses.
 
Facility issues are identified early, scheduled, and closed out.
 
 
Skills & Requirements
 
Strong organizational discipline: checklists, cadence, follow-through, documentation.
 
High attention to detail (PO accuracy, pricing, dates, receiving paperwork).
 
Clear communication for vendor coordination and internal handoffs.
 
Problem-solving under real operational constraints (shipping deadlines, backorders, facility issues).
 
Comfortable working across office + warehouse environments.
 
Basic spreadsheet competence (Excel/Google Sheets) for daily tracking.
 
Ability to do occasional physical warehouse support (standing periods; lifting up to ~40 lbs as needed).
 
 
Bookkeeping / Data Support: owns reporting/reconciliation and data definitions; this role provides clean inputs and executes updates tied to purchasing.
 
Product Development: owns new item requirements; this role supports sourcing inputs and executes purchasing/vendor management.
 
Warehouse/Receiving: this role sets/refreshes receiving standards and supports training; warehouse executes daily receiving with partnership.

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