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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
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Filing Assistant jobs near you

Compliance Assistant - PST

Allied Residential, Inc.

Seattle, WA • On-site

$31 - $32/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

Company Overview

At Allied Residential, we don't just manage properties-we build communities. Since 1987, we've been creating vibrant living spaces across the Puget Sound and beyond. Our team thrives in a culture of growth, integrity, and collaboration. With professional training, career advancement, and a supportive environment, we empower our people to lead with purpose and make a lasting impact.

Position Summary

We're seeking a meticulous and motivated Compliance Assistant to support the Community Manager in ensuring all assigned properties meet regulatory and company compliance standards. In this role, you'll prepare and review resident files, verify eligibility documentation, assist with recertifications, and maintain accurate records to ensure readiness for audits and inspections. You'll also provide support to onsite teams, helping them understand and implement affordable housing program rules, including HUD and LIHTC requirements. This position is ideal for someone detail-oriented, organized and eager to learn the complexities of affordable housing compliance.

Key Responsibilities
  • Prepare and review move-in, interim, and annual recertification files for completeness, accuracy, and program compliance.
  • Verify income, assets, and household eligibility in accordance with regulatory and company requirements.
  • Maintain accurate, organized, and retrievable electronic and hard-copy resident files for audit and inspection readiness.
  • Respond promptly to requests for documentation during compliance reviews and audits.
  • Generate and distribute monthly recertification notices and track status updates.
  • Provide regular progress reports to Community Managers and Portfolio Managers on open and pending files.
  • Assist leasing and management teams with understanding and applying affordable housing program requirements (HUD, LIHTC, etc.).
  • Support marketing and resident engagement activities during lease-up periods, including hosting informational sessions.
  • Provide temporary compliance support at communities experiencing staffing transitions or high compliance volume, if needed.
  • Attend and actively participate in compliance meetings, trainings, and team initiatives.
Qualifications
  • Six months to one year of experience in property management, affordable housing, or compliance preferred.
  • Familiarity with Low-Income Housing Tax Credit (LIHTC) and HUD regulations a plus.
  • Strong attention to detail and ability to meet deadlines with accuracy and efficiency.
  • Excellent written and verbal communication skills with a professional and collaborative approach.
  • Proficiency in Microsoft Office Suite/Office 365 (Outlook, Excel, Word); experience with remote work platforms preferred.
  • Strong organizational and time-management skills; ability to manage multiple tasks effectively.
  • Reliable transportation and valid driver's license; some travel between properties is required.
  • Ability to occasionally life and/or move up to 10 pounds.
Compensation & Benefits
  • Competitive salary based on experience plus potential bonuses
  • 152 hours (19 days) PTO annually, plus carry-over up to 120 hours and longevity PTO at 5 and 9 years
  • 9 paid holidays
  • Comprehensive health benefits-including medical, dental, vision, life, and disability-effective the 1st of the month after 60 days (Kaiser Permanente, Guardian, Mutual of Omaha)
  • HSA and FSA through Lively
  • Employee Assistance Plan (EAP)
  • 401(k) with employer match (25% of contributions up to 4% of eligible pay)
  • Continuous professional development and advancement opportunities
Equal Opportunity Employer

Allied Residential proudly provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Mission Statement

Creating Communities | Exceeding Expectations

If you're ready to apply your compliance expertise in a dynamic environment where accuracy and collaboration are valued, apply today and join a team dedicated to excellence.