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Filing Assistant Jobs in Kent, WA (NOW HIRING)

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What skills do you need to be a filing clerk?

Filing clerks need strong organizational skills, attention to detail, and the ability to handle confidential information. They should be familiar with filing systems, record-keeping procedures, and basic computer skills for managing digital files. Good time management and communication skills are also important for maintaining efficient office operations.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, properly stored, and easily accessible, often using filing cabinets, databases, or document management software. Attention to detail and organizational skills are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What job makes $10,000 a month without a degree?

A Filing Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often require specialized skills, experience, or certifications, such as sales, real estate, or certain entrepreneurial ventures. Most roles with this income level involve significant responsibility and expertise beyond entry-level positions.
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What job categories do people searching Filing Assistant jobs in Kent, WA look for? The top searched job categories for Filing Assistant jobs in Kent, WA are:
What cities near Kent, WA are hiring for Filing Assistant jobs? Cities near Kent, WA with the most Filing Assistant job openings:
Filing Assistant jobs near you

Administrative Assistant - Remote / USA

Easy Recruiter

Seattle, WA

$20.50 - $27.50/hr

Other

Posted 7 days ago

Job description

Administrative Assistant - Remote / USA

Receives general supervision from the Office Manager/Secretary to the Board. May receive functional supervision from the General Manager, Deputy General Manager, other managers, and the Senior Administrative Assistant/Records Specialist. Incumbent may assist in training contract office support personnel.

Primary Duties

1) Communications and Reception:

  • Perform receptionist duties; answer telephones and provide information to callers, take messages, or transfer calls to appropriate individuals. Greet visitors or callers, handle their inquiries by determining service need and directing them to the appropriate person(s) to respond to their need.
  • Follow standard operating procedures for receiving, documenting, and notifying designated staff of sewer service, street sweeping, odor control, and customer concern calls.
  • Assist in scheduling, organizing and coordinating meetings, events and training, including order and pickup of refreshments.

2) Routine Tasks and Documentation:

  • Perform a wide variety of general secretarial duties including filing, copying materials, assembling documents, and ordering office supplies and materials.
  • Edit, type, and/or proof a variety of documents including reports, memoranda, letters, meeting minutes, contracts, bids, work orders, purchase orders, and spreadsheets following standard District format.
  • Operate a variety of office machines including computer equipment, multi-line phone system, mobile phones, radios, postage meters, microfiche, fax machines, and photocopy machines.
  • Receive, sort, and distribute incoming and outgoing correspondence.
  • Record, update, and retrieve information from electronic and hardcopy logs, files and databases including document and visitor logs, work orders, equipment records, permit log files and central office inventories of equipment and supplies.
  • Update resource materials and maintain a variety of manuals.

3) Records Management:

  • Research, code, and retrieve information in electronic records management system. Retrieve files from central records storage system and engineering/construction files. Set up new files. Assist others in locating information and using records management system.
  • Code, sort, punch and file hardcopy documents.

Other Assigned Duties Assists in special administrative projects such as researching, verifying and correcting historic or current records, and compiling information for various reports. Assumes responsibility for covering a part of the work assignments of co-workers during short absences as assigned. Participates in District committee and staff functions. Participates in teams engaged with process and customer service improvements and cross-training. Performs other work consistent with the responsibilities assigned to the classification and necessary to the effective operations of administrative support services and the District.

Qualifications Education: High School Diploma or equivalent. Successful completion of college courses in office or business administration is highly desirable. Experience: One (1) year of full-time paid work experience in a centralized administrative office environment involving receptionist and documents production, distribution and filing.

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