File Organizer Jobs in Chicago, IL (NOW HIRING)

Description

Reports To: Legal Counsel

Department: LG Operations

Location: Chicago, IL

Schedule: Part-Time (10-20 Hours Per Week); Hybrid

Target Start Date: September 2026 

Compensation: $25-$30 per hour 

Internship Duration: Academic Year 2026-2027  

Core Accountabilities

Litigation Administrative Support

• Provide day-to-day administrative support for ongoing litigation matters, ensuring legal records, correspondence, and case materials are properly maintained and organized.

Document & Case File Management

• Maintain physical and electronic legal files, organize discovery materials, exhibits, pleadings, contracts, and support documentation related to active matters.

Trial Preparation Support

• Assist with preparation of materials, exhibits, witness files, document indexes, and administrative requirements associated with upcoming trials and hearings.

Legal Project Coordination

• Support execution of legal department projects by tracking tasks, deadlines, deliverables, and document requests across multiple stakeholders.

Legal Research & Drafting Assistance

• Conduct basic legal research and assist in preparing templated legal documents, summaries, correspondence, and administrative filings under attorney supervision.

Department Organization & Process Improvement

• Contribute to the creation and maintenance of procedures, tracking systems, and organizational tools to improve legal department efficiency and readiness.

Key Responsibilities

Litigation Support

• Organize and maintain litigation files and support documents.
• Assist with discovery document collection, organization, and tracking.
• Track court deadlines, case milestones, and litigation schedules.
• Coordinate document requests from internal teams and external counsel.
• Prepare case binders and document packages as directed.

Trial Preparation

• Assist with exhibit organization and indexing.
• Support preparation of witness files and trial materials.
• Coordinate logistics related to hearings, depositions, and trial preparation.
• Ensure records and supporting documentation are complete and accessible.

Legal Administration

• Maintain legal records and filing systems.
• Organize contracts, correspondence, notices, and legal documentation.
• Assist with intake and tracking of legal matters.
• Maintain accurate electronic document repositories.

Research & Documentation

• Perform basic legal research assignments.
• Summarize findings and supporting materials.
• Assist with drafting templated responses, correspondence, and legal documents.
• Support preparation of reports and presentations for business stakeholders.

Project Management Support

• Monitor ongoing legal projects and upcoming deliverables.
• Track action items and follow-up requirements.
• Support coordination between legal, development, construction, and executive teams.

Success Metrics 

Litigation Readiness

• Legal files, exhibits, and trial materials are maintained accurately and organized for immediate access.

Document Accuracy

• Legal documents, records, and filings are maintained with a high degree of accuracy and attention to detail.

Deadline Management

• Critical litigation and project deadlines are tracked and communicated effectively.

Administrative Efficiency

• Legal Counsel receives reliable administrative support that improves responsiveness and department productivity.

Organization & Process Improvement

• Opportunities to improve legal workflows and document management systems are identified and implemented.

Professional Development

• Demonstrates growth in legal knowledge, professionalism, and understanding of litigation and corporate legal operations.

Requirements

Education

• Current 2L or 3L student enrolled in an accredited law school.
• Strong academic standing preferred.

Experience

• Previous internship, clerkship, legal assistant, or administrative experience preferred.
• Exposure to litigation, real estate law, construction law, or commercial law is a plus.

Skills & Competencies

• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to manage sensitive and confidential information.
• Effective time management and prioritization skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple responsibilities with minimal supervision.
• Positive, professional, and team-oriented approach.

Preferred Attributes

• Interest in real estate development, construction, and commercial litigation.
• Ability to thrive in a fast-paced environment.
• Strong administrative and project coordination capabilities.
• Eager to learn and gain practical legal experience.
• Self-starter who demonstrates ownership and accountability.

** We are not accepting recruitment agency submissions for this general role. Recruiters are not authorized to submit or solicit candidate profiles for this posting. Regardless of contracts in place, any submitted profiles by recruiters to this posting or via email to LG Group employees directly will be considered unsolicited and will not be eligible for recruitment fees. **