File Manager Jobs in Gig Harbor, WA (NOW HIRING)

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.
CLOSE: SEPTEMBER 2, 2026
JOB TITLE: COURT FILE CLERK DEPARTMENT: TRIBAL COURT
REPORTS TO: COURT ADMINISTRATOR HOURS: 40 Hrs/Wk Full-Time
SALARY: BASED ON SALARY MATRIX+BENEFITS* REQUISITION: 556
*Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.
POSITION SUMMARY:
Responsible for filing all Court files not being utilized into their proper location consistent with the Court's filing system.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Daily maintains organized filing of Tribal Court case files by filing all files into their proper location consistent with the Court filing system.
2. Assists Court Clerk in preparation of the upcoming docket by pulling appropriate files, putting the contents in order.
3. Assures all files are in order prior to the beginning of a court session.
4. Responsible for prompt creation of new files for incoming cases. Double checks assigned case number for accuracy.
5. Updates the status sheet stored on a Word file and reviewing contents to ensure parties and case numbers are correct in the system.
6. On a daily basis, promptly and accurately downloads all new pleadings for upcoming hearings from the Full Court Data Management System.
7. Answers general questions from co-workers regarding case file status and location.
8. Maintains the archives of closed and sealed cases on the internal archiving system stored in the shared drive.
9. Works with and maintains confidentiality at all times.
10. Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS AND REQUIREMENTS
Education and/or Experience
High School Diploma or G.E.D. and one year office experience is required; or satisfactory equivalent combination of more education and less experience. Word processing skills required for preparation of daily Court docket. Experience in a Tribal Court setting or office with heavy filing duties preferred.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee must regularly lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
• The noise level in the work environment is usually moderate.
• Work is performed within the office area of the Clerk of the Court. This position has no in-Court Responsibilities.
The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.
INDIAN PREFERENCE EMPLOYER AS REQUIRED BY LAW
H O W T O A P P L Y:
Online Application Tips:
1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.
2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.
3. Indian Hiring Preference - send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.
4. Provide 3+ references (we cannot obtain references from direct family members - mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov
5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.
6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)
7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.
*Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.
If you have any questions about the positions or the online application, please call (253) 573-7863
or email jobs@puyalluptribe-nsn.gov.
3009 E. Portland Ave., Tacoma, WA 98404
Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.