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File Management Jobs in Hawaii (NOW HIRING)

CGL Facility Management, LLC

Leasing Manager

Kailua, HI · On-site

$69K - $89K/yr

Participates in the hiring, training, performance management and termination of Community ... Audits records and files to identify dates requiring administrative action, such as lease ...

Central Pacific Bank

Cash Management Officer

Honolulu, HI · On-site

$47K - $90K/yr

Cash Management Officer is responsible for the implementation and ongoing maintenance of Cash ... files and papers up to 20 pounds unless otherwise as indicated. * Must be able to operate and ...

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File Management information

What is file management?

A File Management job involves organizing, storing, and maintaining digital or physical files to ensure easy access and security. Responsibilities may include categorizing documents, implementing filing systems, backing up data, and maintaining compliance with company policies. Professionals in this role help improve efficiency by ensuring files are properly labeled, structured, and retrievable when needed.

What are the key skills and qualifications needed to thrive in file management?

To thrive in File Management, attention to detail, strong organizational skills, and proficiency in document handling processes are essential, typically supported by a high school diploma or equivalent experience. Familiarity with file management software, digital archiving systems, and data protection practices is often required. Effective communication, discretion, and time management are valuable soft skills for maintaining records and collaborating with teams. These abilities are vital to ensure accurate record-keeping, compliance with privacy regulations, and efficient information retrieval.

What does a file management professional do?

A File Management professional’s daily tasks typically include organizing, labeling, and categorizing both physical and digital files, ensuring all records are accurate and up to date. You may be responsible for retrieving requested files for colleagues, securely disposing of outdated documents, and maintaining compliance with data retention policies. Collaboration with team members and other departments is common, as you’ll help facilitate access to critical information. Staying organized and managing multiple requests simultaneously are key aspects of the role, contributing to the smooth functioning of the organization.

What are popular job titles related to File Management jobs in Hawaii? For File Management jobs in Hawaii, the most frequently searched job titles are:
What job categories do people searching File Management jobs in Hawaii look for? The top searched job categories for File Management jobs in Hawaii are:
File Management jobs near you
Infographic showing various File Management job openings in Hawaii as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution.

Office Management Staff Officer

Trinity Global Consulting

Camp H M Smith, HI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Duties May Include:
  • Perform as primary action officer for tasks assigned, which includes coordinating the task, ensuring that all requirements are met and fully addressed, ensuring that leadership has reviewed and approved the task response, and ensuring that task response is prepared for release prior to the suspense date and time.
  • Assist the Business Executive, Staff Officers, and Leads in all duties related to AOT and its subordinate offices.
  • Provide coordination support for Continuity of Operations (COOP), Business Continuity Planning (BCP), Space planning, and position management to ensure goals are attained.
  • Prepare special or one-time reports, summaries, or replies to inquiries relating to the mission, selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices, etc., under general directions.
  • Assist the Business Executive, Staff Officers, and Leads with staff management and administration of daily activities.
  • Prepare Action Items and Notes commitments made by executives during meetings and arranges for Data Squads' implementation.
  • Anticipate and prepare materials needed for conference, correspondence, appointments, meeting, telephone calls, etc., and informs lead officer on matters to be considered.
  • Review outgoing correspondence for executive's approval and alert authors to any conflict with the file or departure from policies or executive's viewpoints; gives advice to resolve the problems.
  • Summarize the content of incoming materials, specially gathered information, or meetings to assist executives; coordinate the new information with background office sources; draw attention to important issues, and initiates actions as directed.
  • Review publications, agency regulations and directives, and takes action or refers those that are important to the Business Executive and his/her staff.
  • Advice administrative personnel in subordinate offices on new procedures; requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc.
  • Strong Internal/External Coordination, Non-technical writing skills, organization skills, and customer service skills.
  • Able to extract and synthesize complex information to prepare briefings, read ahead materials and other documentation.
  • Briefing skills, project management, strategic planning, organizational skills, and resource management.
  • Strong ability to communicate effectively, both orally and in writing.
  • Strong ability to work cooperatively and collaboratively as a team member and meet schedules and timelines consistently with attention to detail.
  • Competency to work independently and under pressure.
  • Understanding the concepts of COOP/BCP, space planning, Defense Travel System (DTS), records management, and visit/event coordination.
  • Strong Problem Identification, Analysis, and Resolution skills
  • Performs as an Information Officer (IO) responsible for facilitating Records Management for the assigned organization. IO duties include ensuring the following actions are completed: Office Inventory of all admin and mission records; Office File Plan is in place; filing systems for hardcopy and softcopy records have been established; office personnel are trained on records management processes; and Records are being filed appropriately.

Requirements
Required Qualifications:
  • Possess a bachelor's degree or higher in business or management related field or at least 7 years of relevant experience in lieu of a bachelor's degree.
  • Possess at least 7 years of relevant experience.
  • Demonstrated experience of Microsoft Office Applications and demonstrated the ability to independently develop material using these applications.

Desired Qualifications:
  • Demonstrated experience and demonstrated proficiency to perform general staff officer duties using general guidelines for desired product(s).
  • Demonstrated experience in gathering information to synthesize functional needs.
  • Demonstrated experience in Research/Information Gathering.
  • Demonstrated experience with the intelligence analysis and production process.
  • Basic understanding of the make-up of the NSG, the role of functional managers, and the relationships between NSG members and partners
  • Demonstrated experience and of Department of Defense and the Intelligence Community practices, missions, and policies.

Benefits
At Trinity Global Consulting (TGC), we value our employees and provide a comprehensive benefits package that includes:
  • Medical, Dental & Vision Coverage - Coverage for eligible employees and family through CareFirst and VSP.
  • Paid Time Off - PTO granted in accordance with contract requirements.
  • Paid Holidays - 11 federal holidays observed annually.
  • Disability & Life Insurance - Short-term/long-term disability, life insurance, and AD&D coverage included.
  • 401(k) Retirement Plan - Competitive plan managed through Ameritas.
  • Professional Training - Formal training provided as required, with additional learning opportunities based on role.

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