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File Maintenance Jobs in Oregon (NOW HIRING)

SERVPRO

Job File Coordinator/Admin

Portland, OR · On-site

$20 - $23/hr

Maintain job file WIPs * Monitor and ensure client requirements are followed * Review and validate initial field documentation * Create preliminary estimate * Daily job file coordination, including ...

IICRC

Job File Coordinator/Admin

Portland, OR · On-site

$20 - $23/hr

Maintain job file WIPs * Monitor and ensure client requirements are followed * Review and validate initial field documentation * Create preliminary estimate * Daily job file coordination, including ...

with Stimson Lumber

Saw Filer

Tillamook, OR · On-site

$26 - $30/hr

Maintain and repair saws and related equipment at the plant (repair cracks and replace teeth ... Handle all foundational saw filing duties and responsibilities. Provide direction for those ...

Veracity

Polysomnographer - Sleep Lab

Medford, OR · On-site

Electronic and paper file maintenance * EMU equipment troubleshooting * May perform routine EEGs and take call (EEG work does not apply to Medford) Key Responsibilities * Conduct comprehensive sleep ...

Wilco

Seasonal Product Merchant

Mount Angel, OR · On-site

Maintains system file maintenance including costs, vendor, and order information through coordination with File Maintenance Specialist. * Work closely with Store Managers, Replenishment buyers and ...

with Stimson Lumber

Saw Filer

Tillamook, OR · On-site

$26 - $30/hr

Maintain and repair saws and related equipment at the plant (repair cracks and replace teeth ... Handle all foundational saw filing duties and responsibilities. Provide direction for those ...

Wilco

Inventory Planner

Mount Angel, OR · On-site

Assists with File Maintenance for departments as needed. SPECIAL SKILLS/TRAINING * Excellent understanding of retail math, strong analytical skills, and high math aptitude. * Expert understanding of ...

Weyerhauser Co

Saw Filer

Cottage Grove, OR · On-site

$36.93/hr

Use filing shop equipment to do calibration and maintenance. * Do hard tipped welding (alloy) and stellite tipping. * Tension and level round saws and band saws. * Perform and assist with saw change ...

Weyerhaeuser Company

Saw Filer

Cottage Grove, OR

$36.93/hr

Use filing shop equipment to do calibration and maintenance. * Do hard tipped welding (alloy) and stellite tipping. * Tension and level round saws and band saws. * Perform and assist with saw change ...

Quality Food Centers

GROCERY/4TH MANAGER

Portland, OR · On-site

$20 - $24.25/hr

P erform cashier duties such as: open/close register, scan and bag merchandise, complete/tender transactions, make money drops, maintain balanced cash box, complete file maintenance log for price ...

Fred Meyer

FRONT END/CASHIER

Happy Valley, OR

$12.25 - $16.75/hr

Complete file maintenance log for price discrepancies * Maintain cleanliness of checkstand area to housekeeping standards * Answer telephones * Comply with all corporate policies * Promote and follow ...

Fred Meyer

FRONT END/CASHIER

Medford, OR

$12.50 - $17/hr

Complete file maintenance log for price discrepancies * Maintain cleanliness of checkstand area to housekeeping standards * Answer telephones * Comply with all corporate policies * Promote and follow ...

Fred Meyer

FRONT END/CASHIER

The Dalles, OR · On-site

$12.50 - $17/hr

Complete file maintenance log for price discrepancies * Maintain cleanliness of checkstand area to housekeeping standards * Answer telephones * Comply with all corporate policies * Promote and follow ...

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All JobsFile Maintenance JobsFile Maintenance Jobs in Oregon

File Maintenance information

What are some common challenges faced in a file maintenance role, and how can they be managed effectively?

One of the main challenges in a File Maintenance role is ensuring accuracy and consistency while updating or organizing large volumes of data or records. Frequent updates, system migrations, and strict confidentiality requirements can create pressure to avoid errors. Effective organization skills, attention to detail, and proficiency with database or records management systems are crucial. Regular audits and clear communication with team members also help maintain data integrity and streamline workflows.

What are the key skills and qualifications needed to thrive as a file maintenance clerk, and why are they important?

To thrive as a File Maintenance Clerk, you need strong organizational abilities, attention to detail, and basic data entry skills, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Excel, database management systems, and sometimes document scanning equipment is typically required. Reliability, time management, and effective communication are valuable soft skills that help maintain accurate and accessible records. These skills ensure the integrity and efficiency of data storage, supporting smooth business operations and regulatory compliance.

What is a file maintenance job?

File maintenance jobs involve organizing, updating, and managing physical or electronic files to ensure records are accurate, accessible, and secure. People in these roles are responsible for tasks such as filing documents, updating databases, retrieving records upon request, and ensuring compliance with record-keeping policies. They play a crucial role in maintaining the integrity and efficiency of information systems within organizations, supporting smooth business operations.

What is the difference between File Maintenance vs Data Entry Clerk?

AspectFile MaintenanceData Entry Clerk
Primary RoleOrganizing, updating, and managing files and recordsInputting data into computer systems and databases
Skills & CertificationsBasic computer skills, attention to detail, record-keepingTyping speed, accuracy, computer literacy
Work EnvironmentOffice, administrative settingsOffice, data centers, administrative offices
Common UsageRecord management, document controlData entry, database updating

File Maintenance focuses on organizing and managing physical or digital files, ensuring records are accurate and accessible. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While both roles require attention to detail and computer skills, File Maintenance is more about record organization, whereas Data Entry is about data input and updating databases.

What are popular job titles related to File Maintenance jobs in Oregon? For File Maintenance jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching File Maintenance jobs in Oregon look for? The top searched job categories for File Maintenance jobs in Oregon are:
File Maintenance jobs near you
Infographic showing various File Maintenance job openings in Oregon as of July 2026, with employment types broken down into 82% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Job File Coordinator/Admin

SERVPRO of Southwest Portland

Portland, OR • On-site

$20 - $23/hr

Full-time

Dental, Vision, Retirement, PTO

Re-posted 4 days ago

Job description

Benefits:
  • Training & development
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
Primary Roles and Responsibilities

  • Monitor job file status and job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Create preliminary estimate
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out

 
 

Necessary Experience and Skill Set

·         A minimum two years of business  admin experience
·         Working knowledge of current business software technologies
·         Superb customer service, administrative and verbal and written communication skills
·         Experience in the commercial cleaning and restoration or insurance industry is desired
·         Experience in writing estimates and the job file process
Formal Education/Training

·         High school diploma/GED
·         Associates/bachelor’s degree preferred
Physical and Work Environment Requirements

  • 2+ year(s) of administrative or office-related experience and business experience
  • Experience in the commercial cleaning and restoration or insurance/service industry is desired
  • Experience with writing estimates, job file processes, and quality assurance, a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate and proprietary software
  • Minimum of HSD/GED, Associates/bachelor’s degree preferred
  • Ability to successfully complete a background check subject to applicable law

Normal Working Hours, Additional Working Hours and Travel Requirements 
This is a full-time position working 7:00 a.m.–4:00 p.m., Monday through Friday. This position may require longer hours and some flexibility in hours may be needed dependent upon the business needs