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File Assistant Jobs in New Jersey (NOW HIRING)

Chartwells K12

ADMINISTRATIVE ASSISTANT (PART TIME)

East Orange, NJ · On-site

$18.75 - $25.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Compass Group

ADMINISTRATIVE ASSISTANT (PART TIME)

East Orange, NJ

$18.75 - $25.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Compass Group

ADMINISTRATIVE ASSISTANT (PART TIME)

East Orange, NJ

$18.75 - $25.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

IMC Construction

Project Assistant

Woodbridge, NJ

Edit, proof, distribute, track, log and file Letters of Intent, Subcontract Agreements, Purchase ... Other assignments as required by Project Team and Office Staff. * Assist CM, PM, APM, and ...

Vivo HealthStaff

Legal / Litigation Assistant

Carteret, NJ · On-site

$50K - $120K/yr

What You Will DoAs a Legal Assistant, your day-to-day responsibilities will vary based on the ... Filing & Organization: Taking ownership of electronically filing litigation documents with state ...

EMS LLC

Human Resource Payroll Coordinator

Chester, NJ · On-site

$50K - $60K/yr

Your duties will be to handle all incoming phone calls, payroll, manage files, assist HR, and update paperwork and documents. Your ability to write legibly and work proficiently with Microsoft Office ...

Addition Management

Assistant Controller

Princeton, NJ · On-site

$150K - $175K/yr

This role will assist with the monthly close process, preparation of SEC filings, financial statement reporting, treasury activities, and internal controls while ensuring compliance with U.S. GAAP ...

Weber Gallagher

Entry-Level Legal Assistant

Mount Laurel, NJ · On-site

$40K/yr

  • Medical

  • Retirement

Entry-Level Legal Assistant - Workers' Compensation - Hybrid in Mt. Laurel, NJ Weber Gallagher has ... File Answers to Claim Petitions with the appropriate court. * Prepare and send discovery demands.

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Showing results 41-60

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in New Jersey

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in New Jersey?

The most popular types of File jobs in New Jersey are:

File Assistant jobs near you
Infographic showing various File Assistant job openings in New Jersey as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Law Office Of Lawrence M Centanni PC

Elizabeth, NJ • On-site

$60K/yr

Full-time

Re-posted 28 days ago

Job description

The Law Office of Lawrence M. Centanni, P.C. is seeking a dependable, organized, and motivated legal assistant to join our growing practice. We are a fast-paced New Jersey law assistant handling, landlord-tenant matters, real estate transactions and related litigation matters. 
This position is ideal for a legal assistant who can manage files independently, communicate professionally with clients and courts, and thrive in a team environment where responsiveness and attention to detail matter.
Responsibilities
  •  Draft and prepare legal correspondence, pleadings, motions, notices, certifications, and discovery 
  •  Manage attorney calendars, court deadlines, and scheduling 
  •  Communicate with clients, courts, opposing counsel, title companies, brokers, and municipalities 
  •  Assist with landlord-tenant matters, including filings, notices, and court preparation 
  •  Assist with residential and commercial real estate transactions from contract through closing 
  •  Organize and maintain physical and electronic files 
  •  Prepare closing packages and litigation documents 
  •  Handle client intake and case follow-up 
  •  Support attorneys with general litigation and office operations 
Qualifications
  •  Prior paralegal or legal assistant experience required 
  •  Experience in a general practice law office strongly preferred 
  •  Familiarity with landlord-tenant and/or real estate matters is a plus 
  •  Strong organizational and communication skills 
  •  Ability to multitask and prioritize in a fast-paced environment 
  •  Professional demeanor and strong attention to detail 
  •  Experience with Microsoft Office, Outlook, and legal document management systems 
  •  Ability to work independently and take ownership of assigned tasks 
What We’re Looking For
We are looking for someone who is reliable, proactive, and capable of keeping files moving without constant supervision. The right candidate understands the importance of responsiveness, accountability, and professionalism in a busy law practice.
Compensation
Compensation is competitive and based on experience.
Schedule
Full-time
 Monday to Friday
 In-office position
To apply, please submit your resume and a brief cover letter describing your experience.