Maintain residents' and business office files. * Assist in answering residents' billing issues. * Maintain the ancillary charge worksheet on a weekly basis. * Ensure that move-in deposits and rents ...
Maintain residents' and business office files. * Assist in answering residents' billing issues. * Maintain the ancillary charge worksheet on a weekly basis. * Ensure that move-in deposits and rents ...
Business Office Assistant
Pennsville, NJ · On-site
$30/hr
Maintain residents' and business office files. * Assist in answering residents' billing issues. * Maintain the ancillary charge worksheet on a weekly basis. * Ensure that move-in deposits and rents ...
Business Office Assistant
Pennsville, NJ · On-site
$30/hr
Maintain residents' and business office files. * Assist in answering residents' billing issues. * Maintain the ancillary charge worksheet on a weekly basis. * Ensure that move-in deposits and rents ...
Maintain file systems, logs and records in electronic and hard copy formats, including confidential files * Assist staff to obtain and compile information required for internal and external reports ...
Maintain file systems, logs and records in electronic and hard copy formats, including confidential files * Assist staff to obtain and compile information required for internal and external reports ...
Maintain file systems, logs and records in electronic and hard copy formats, including confidential files * Assist staff to obtain and compile information required for internal and external reports ...
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Maintain file systems, logs and records in electronic and hard copy formats, including confidential files * Assist staff to obtain and compile information required for internal and external reports ...
Physical Therapy Aide - Full Time
Perth Amboy, NJ · On-site
$17.64/hr
Assists in initiating department registration process, including but not limited to obtaining patient ID, insurance information, valid prescription to scan or copy and place in patient file. Assist ...
Physical Therapy Aide - Full Time
Perth Amboy, NJ · On-site
$17.64/hr
Assists in initiating department registration process, including but not limited to obtaining patient ID, insurance information, valid prescription to scan or copy and place in patient file. Assist ...
Assists in initiating department registration process, including but not limited to obtaining patient ID, insurance information, valid prescription to scan or copy and place in patient file. Assist ...
Assists in initiating department registration process, including but not limited to obtaining patient ID, insurance information, valid prescription to scan or copy and place in patient file. Assist ...
MEP Assistant Superintendent
$87K - $145K/yr
Ensure that required documentation is filed * Assist in conducting project meetings and record minutes * Collaborate with the project superintendent and site operations team throughout the life of ...
MEP Assistant Superintendent
$87K - $145K/yr
Ensure that required documentation is filed * Assist in conducting project meetings and record minutes * Collaborate with the project superintendent and site operations team throughout the life of ...
Legal Assistant
Trenton, NJ · On-site
$23.75 - $27.50/hr
Handle electronic filing of legal materials through New Jersey court systems and federal court ... Prior experience working as a Legal Assistant in a litigation-focused legal environment. * Strong ...
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Legal Assistant
Trenton, NJ · On-site
$23.75 - $27.50/hr
Handle electronic filing of legal materials through New Jersey court systems and federal court ... Prior experience working as a Legal Assistant in a litigation-focused legal environment. * Strong ...
New
Legal Assistant
Voorhees Township, NJ · On-site
$20 - $27/hr
Organize client files. Intellectual Property Support * Assist in preparing and filing documents with the United States Patent and Trademark Office (USPTO). * Assist with patent and trademark ...
Quick apply
Legal Assistant
Voorhees Township, NJ · On-site
$20 - $27/hr
Organize client files. Intellectual Property Support * Assist in preparing and filing documents with the United States Patent and Trademark Office (USPTO). * Assist with patent and trademark ...
Payroll Accountant
Princeton, NJ · On-site
... filings Assist with financial audits and GL analysis Assist in preparing timely and accurate financial statements and analysis Prepare timely monthly reconciliations of all bank and credit card ...
Payroll Accountant
Princeton, NJ · On-site
... filings Assist with financial audits and GL analysis Assist in preparing timely and accurate financial statements and analysis Prepare timely monthly reconciliations of all bank and credit card ...
ParalegalLegal Assistant
Teaneck, NJ · On-site
File legal documents electronically and in person, as required. Administrative Support * Manage ... Order office supplies and assist with general office administration. Case Management * Open ...
ParalegalLegal Assistant
Teaneck, NJ · On-site
File legal documents electronically and in person, as required. Administrative Support * Manage ... Order office supplies and assist with general office administration. Case Management * Open ...
Litigation Legal Assistant - NJ Qualifications: 3-5+ years of litigation legal assistant experience ... Extensive experience with New Jersey state court filings. Experience with New York, Pennsylvania ...
Litigation Legal Assistant - NJ Qualifications: 3-5+ years of litigation legal assistant experience ... Extensive experience with New Jersey state court filings. Experience with New York, Pennsylvania ...
Office Assistant
Flemington, NJ · On-site
$17 - $22.25/hr
Support HR filing, personnel document organization, and compliance record maintenance * Help with ... Draft letters, memos, and communications * Assist with outreach materials for community partners ...
Office Assistant
Flemington, NJ · On-site
$17 - $22.25/hr
Support HR filing, personnel document organization, and compliance record maintenance * Help with ... Draft letters, memos, and communications * Assist with outreach materials for community partners ...
Tax Analyst
Princeton, NJ · On-site
$60K - $80K/yr
... filings * Assist with calculation and processing of estimated payments and extensions * Assist with responses to federal and state tax notices and audit inquiries * Assist with state tax ...
Tax Analyst
Princeton, NJ · On-site
$60K - $80K/yr
... filings * Assist with calculation and processing of estimated payments and extensions * Assist with responses to federal and state tax notices and audit inquiries * Assist with state tax ...
Tax Analyst
Princeton, NJ · On-site
$60K - $80K/yr
... filings * Assist with calculation and processing of estimated payments and extensions * Assist with responses to federal and state tax notices and audit inquiries * Assist with state tax ...
Tax Analyst
Princeton, NJ · On-site
$60K - $80K/yr
... filings * Assist with calculation and processing of estimated payments and extensions * Assist with responses to federal and state tax notices and audit inquiries * Assist with state tax ...
Tax Analyst
Princeton, NJ · On-site
$60K - $80K/yr
... filings * Assist with calculation and processing of estimated payments and extensions * Assist with responses to federal and state tax notices and audit inquiries * Assist with state tax ...
Tax Analyst
Princeton, NJ · On-site
$60K - $80K/yr
... filings * Assist with calculation and processing of estimated payments and extensions * Assist with responses to federal and state tax notices and audit inquiries * Assist with state tax ...
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Culinary Administrative Assistant - Sports Illustrated Stadium
Harrison, NJ · On-site
$21.50 - $23/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Culinary Administrative Assistant - Sports Illustrated Stadium
Harrison, NJ · On-site
$21.50 - $23/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT (PART TIME)
East Orange, NJ · On-site
$18.75 - $25.25/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
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ADMINISTRATIVE ASSISTANT (PART TIME)
East Orange, NJ · On-site
$18.75 - $25.25/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
New
File Assistant information
What are some common challenges faced by file assistants, and how can they be effectively managed?
File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.
What is the difference between File Assistant vs Data Entry Clerk?
| Aspect | File Assistant | Data Entry Clerk |
|---|---|---|
| Required Credentials | High school diploma; familiarity with filing systems | High school diploma; proficiency in data entry software |
| Work Environment | Office settings, filing rooms | Office environments, computer stations |
| Employer & Industry Usage | Administrative departments across various industries | Data management roles in multiple sectors |
| Common Search & Comparison | Often compared for administrative support roles | Compared for data processing tasks |
The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.
What are the key skills and qualifications needed to thrive as a file assistant?
To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.
What is a file assistant?
File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
Is a file assistant a stressful job?
A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in New Jersey? The most popular types of File jobs in New Jersey are:
$30/hr
Full-time
Medical, Dental, Vision, Retirement, PTO
Posted 9 days ago
Senior Lifestyle rating
7.0
Based on 36 frontline employees who took The Breakroom Quiz
41st of 239 rated social care providers
Job description
Company Description
Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with the community's accounting and payroll functions.
Job Description
- Maintain residents' and business office files.
- Assist in answering residents' billing issues.
- Maintain the ancillary charge worksheet on a weekly basis.
- Ensure that move-in deposits and rents are deposited in a timely manner.
- Send monthly delinquent notices and follow collection guidelines.
- Process resident lease renewal letters.
- Ensure that payroll is accurately prepared and reported to the corporate office by the designated deadline.
- Ensure that accounts payable and accounts receivable procedures are processed timely and accurately.
- Ensure that all proprietary, financial, and resident information is kept confidential.
- Monitor and record petty cash disbursements and reconcile to replenish.
- Hourly Pay Rate: $30.00.
Qualifications
- 1+ years of billing or payroll experience.
- An Associate's degree or higher is preferred.
- You are able to professionally communicate and listen to residents, guests, and coworkers.
- You have excellent computer skills and are able to learn and navigate different software and applications easily.
- You have an excellent attention to detail.
Additional Information
Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday.
What Senior Lifestyle employees say
Pay
Benefits
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About Senior Lifestyle
Sourced by ZipRecruiter
Senior Lifestyle is a leading senior living management company that is dedicated to providing exceptional care and enriching experiences for older adults. With a commitment to creating vibrant communities, Senior Lifestyle offers a wide range of senior living options, including independent living, assisted living, memory care, and skilled nursing facilities. At Senior Lifestyle, residents are at the heart of everything they do. Senior Lifestyle highly trained and compassionate staff provides personalized care, ensuring the physical, emotional, and social well-being of each resident. With a focus on promoting independence and maintaining an active lifestyle, Senior Lifestyle offers a variety of amenities, engaging activities, and wellness programs that cater to the unique needs and preferences of residents.
Industry
Health care and social assistance
Company size
10,000+ Employees
Headquarters location
Northbrook, IL, US
Year founded
1985