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Family Assistant

Boca Raton, FL · On-site

... Family Assistant to run the day-to-day logistics of a busy household. You'll be the person who ... drivers * Handle errands, shopping, and household restocking * Monitor school communications ...

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Ripples Family Assistance provides tailored household and family support services to help families ... This part-time, on-site Nanny/Driver role is based in La Jolla, CA and involves providing safe ...

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Family Assistant

Burlingame, CA · On-site

$42 - $48/hr

Job Title Family Assistant Location Burlingame, CA 94010 Employment Type Full-time, 40 hours per week Schedule * Monday-Thursday: 11 AM-7 PM * Friday: 9 AM-5 PM Flexibility required for occasional ...

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Family Assistant - 64 - Reddick

Reddick, IL

$21.35/hr

Family Assistant - Reddick The Family Assistant provides support and service to clients who have ... Qualified persons will have own reliable transportation, valid driver's license, vehicle insurance ...

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Family Assistant

Boca Raton, FL • On-site

Private Family Office
See more jobs at Private Family Officeexternal

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Location: Boca Raton, FL
Reports to: Head of Operations

Schedule: Full-time, in-person; some flexibility for occasional evenings/weekends as needs shift Compensation: Competitive, commensurate with experience


About the Role 

A private family with four children is seeking a highly organized, resourceful Family Assistant to run the day-to-day logistics of a busy household. You'll be the person who keeps the family's schedule, errands, and daily details running smoothly, and who the household team looks to for direction on the day's plan. The ideal candidate anticipates needs before being asked, communicates proactively, and treats the family's home, privacy, and routines with the utmost discretion.


Key Responsibilities

  • Manage the family calendar and provide a daily schedule overview, including coordination with nannies and drivers
  • Handle errands, shopping, and household restocking
  • Monitor school communications (permission slips, schedules, events, etc.)
  • Book restaurant reservations and other family bookings
  • Manage day-to-day gate access for vendors, deliveries, and playdates
  • Support weekly meal planning, grocery shopping, and appointment scheduling for the kids
  • Help plan birthdays, activities, and family outings
  • Keep the family informed with a daily recap and a heads-up on what's ahead
  • Flag any household items that need attention (maintenance, upkeep, etc.)


Qualifications

  • Prior experience in a private household, family office, or similar high-touch coordination role is preferred; experience supporting a family with multiple children and household staff is a strong plus
  • Excellent judgment, discretion, and a strong sense of confidentiality
  • Highly organized with the ability to juggle multiple priorities and details without dropping anything
  • Strong communication skills, clear and proactive, comfortable keeping parents updated without being asked
  • Comfortable working alongside other household staff collaboratively
  • Warm, friendly, and comfortable being around children day-to-day, though childcare itself is not part of the role
  • Reliable transportation.


What Makes Someone a Great Fit

  • Anticipates needs before being asked
  • Treats the family's home, privacy, and routines with the utmost respect
  • Communicates clearly and proactively, keeping everyone in the loop without being prompted
  • Stays calm and adaptable when priorities shift quickly
  • Trustworthy with sensitive information and access to the home and children's schedules
  • Genuinely enjoys the details, nothing feels too small to take care of


Additional Notes

  • Background check and reference checks required
  • NDA required prior to start
  • Schedule and scope may evolve based on family needs; some weeks may be lighter, others more demanding