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Facilities Operations Spec
Job no: 540041
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Facilities Operations/Skilled Trades
Department:27011500 - HA - VP ADMIN
Classification Title:Facilities Operations Spec
Classification Minimum Requirements:Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.
Job Description:
Manage general building and facilities needs for various Health Science Center facilities
• Addresses concerns and problems of the occupants with the appropriate administrative units, various UF departments, outside vendors, etc.
• Manages building access (keys and Lenel card swipe access) and security needs in conjunction with UF Security, UF Police, and other authorities. Completes periodic reviews of all individuals with building access to confirm appropriateness.
• Assists occupants with installation of major laboratory equipment and other needs that involve building infrastructure.
• Develops and implements policies concerning common area space, building / facility storage, signage, and vendor machines / units.
• Manages sustainability efforts of facilities, as needed.
Coordination and Liaison
• Coordinates general building maintenance issues with UF Facilities, Building Services (custodial), and other core offices regarding housekeeping, maintenance, upgrades, utilities, etc.
• Coordinates with Planning, Design, and Construction on significant projects in or for the facility.
• Works with Environmental Health & Safety to ensure compliance with federal, state, and university regulations.
• Communicates and informs notable updates and events to building occupants.
Support Activities
• Serves as a Building Emergency Coordinator and helps develop plans for preparedness, pre-and post-disaster, and continuity of business operations. Serves as backup BEC for the university's Emergency Operations Team for the Office of Health Affairs, as needed.
• Oversees scheduling and utilization of common-use spaces for meetings, events, etc. for authorized users. Educates appropriate occupants on use of shared space AV equipment. Maintains, troubleshoots, and upgrades shared space AV equipment as needed.
• Develops and implements appropriate policies for loading dock usage and deliveries.
• Assists the Health Affairs Office with tracking of building assignments, usage, and occupants. Helps to identify under-utilized / unproductive spaces.
Autoclaves and Other
• Assists with monitoring supplies, usage, maintenance, and condition of various building equipment (including, but not limited to autoclaves, RO water systems, freezer farms, cold rooms) throughout the Health Science Center. Keeps leadership informed of their condition. Coordinates with vendors on maintenance contracts and repairs.
• Assists the Health Affairs Office with other facilities as back up support and with miscellaneous projects and issues as needed, at the discretion of Health Affairs leadership
Expected Salary:$55,000 - $65,000
Required Qualifications:Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.
Preferred:
1. Bachelor's degree in an appropriate area of specialization and two years of appropriate leadership/management experience.
2. Ability to communicate effectively both verbally and in writing to internal customers and external vendors/service providers
3. Ability to prepare and manage a budget
4. Ability to plan, organize, and coordinate work assignments
5. Ability to work independently when required and yet coordinate efforts with others and work on team
6. Ability to utilize problem solving techniques
7. Positive, customer service driven approach to helping others
8. Ability to collect, evaluate, and analyze data
9. Ability to prepare, produce, and present data and reports
10. Knowledge of administrative principles and practices
Special Instructions to Applicants:
Please upload the following - CV or Resume, Cover Letter and List of Professional References.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 28 May 2026 Eastern Daylight Time
Applications close:
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