Exhibition Director Jobs in Reston, VA (NOW HIRING)

This is a remote position.

The Sales and Exhibition Specialist is responsible for pursuing and selling exhibit space, advertising, and promotional sponsorship opportunities. Serving as the primary point of contact for exhibitors and sponsors, this role supports and executes the full sales lifecycle—from prospecting and relationship development through contract execution and post-event follow-up.

Working collaboratively with internal teams and external vendors, the Specialist identifies market opportunities and contributes to the development of effective sales solutions. This role coordinates exhibitor logistics, sponsorship fulfillment, and on-site execution, ensuring a seamless and professional experience for industry partners.

This position plays a key role in supporting the achievement of annual revenue targets, maintaining accurate sales tracking and forecasts, and providing regular updates to the Vice President of Industry Relations. The ideal candidate brings a strong combination of sales acumen, operational coordination skills, and relationship management experience, with a focus on execution, responsiveness, and high-quality service.

Key Responsibilities

Sales and Business Development

• Develop the industry prospectus for organization meetings in collaboration with the VP, Industry Relations, Sr. Director of Meetings, and the appropriate marketing team.
  
• Required to proactively identify and prospect new exhibitors, sponsors, and advertisers within the interventional cardiology space.
  
• Carry out the full sales cycle for exhibits, sponsorships, and advertising across organization’s flagship meetings, Scientific Sessions, SHOCK, and Fellows Courses meetings, as well as regional meetings as needed.
  
• Build and maintain year-round relationships with key accounts to support retention and drive year-over-year growth.
  
• Drive sales of exhibit booths, promotional sponsorships, and advertising for Organization Meetings.
  

Event and Exhibit Management

• Collaborate with the Vice President of Industry Relations and the Finance team to develop an industry opportunities price list, and coordinate with the M Events team to ensure timely and accurate upload of opportunities to the exhibitor portal.
  

• Collaborate with the Sr. Director of Meeting Operations on the development and updates of exhibit hall floor plans for organization meetings.
  
• Serve as the onsite primary point of contact for exhibitor customer service, escalating to the Sr. Director of Meeting Operations as needed.
  
• Coordinate exhibitor logistics, including exhibit hall floor plan assignments, and exhibitor service kits in coordination with the Sr. Director of Meeting Operations.
  
• Support the execution of exhibit hall gamification initiatives, work with the Industry Relations Coordinator to continuously refine the approach to enhance attendee engagement and drive increased traffic to exhibitor booths.
  
• Coordinate the submission and review of on-site signage and walk-in slides in partnership with the Sr. Director of Meeting Operations and the Marketing team, engaging relevant Industry Relations team members to ensure timely review and accuracy.
  
• Assist with placing sponsors' on-site signage if needed.
  
• Coordinate the submission of pre-registration hands-on sessions for both organization-sponsored and industry-supported programs, and serve as the point of contact for sponsor communications related to the registration portal.
  
• Work cross-functionally with the Industry Relations Coordinator, Sr. Director of Meeting Operations, and the Marketing team to coordinate and execute sponsorship deliverables, ensuring accuracy, timeliness, and alignment with partner agreements.
  
• Serve as the primary point of contact for the on-site Exhibitor Breakfast Forum, including managing communications and coordinating calendar invitations, in coordination with the Sr. Director of Meeting Operations for F&B needs.
  

Operations and Administration

• Facilitate the logistics for sponsored hands-on sessions at organization meetings, including running the faculty and industry calls, communicating program details, and overseeing on-site execution.
  
• Develop and distribute exhibitor communications, including pre-event logistics, deliverables, and updates.
  
• Pull and provide pre and post-conference deliverables to exhibitors and sponsors, including the exhibitor opt-in attendee list, hands-on session attendee list, and digital sales metrics.
  
• Develop and distribute a post-conference exhibitor survey for all meetings.
  
• Responsible for creating the organization meeting sales invoices and ensuring accuracy and timely payment.
  
• Track the Organization Meetings Fundraising Tracker to ensure accuracy and provide a weekly fundraising report.
  
• Prepare and maintain Organization Meetings Industry Relations slides for staff meetings and other meetings as needed.
  
• Responsible for applying all sales and payments to the M Events platform and the Overall Tracker, ensuring accuracy across the platform and the tracker.
  
• Track revenue performance against budget.
  
• Monitor industry trends to identify new revenue opportunities and inform pricing and product strategies.
  
• Track competitor medical society sales opportunities and pricing on an annual basis within a centralized tracking system.
  

• Bachelor’s degree in business or a related field, or equivalent experience required; Certified in Exhibition Management (CEM) designation preferred. Minimum of 5+ years of successful tradeshow experience, preferably within an association or nonprofit environment.
  
• Strong organizational, analytical, and problem-solving skills.
  
• Excellent written and verbal communication skills, including the ability to prepare reports and communicate effectively with external stakeholders.
  
• Proficiency in database systems and Microsoft Office applications.
  
• Ability to work effectively in a team environment and collaborate with corporate partners, physicians, healthcare professionals, and vendor partners.
  
• High level of professionalism, cultural awareness, flexibility, and strong work ethic.
  
• Demonstrated ability to manage multiple priorities and deadlines with strong attention to detail.
  
• Ability to work independently and adapt in a dynamic environment.
  
• Willingness to travel, as needed, to attend up to two organization meetings annually.
  

Our client offers a remote-first work environment that emphasizes results, professional growth, and work-life balance. As part of our team, you will have access to mentorship and development opportunities while contributing meaningfully to the advancement of cardiovascular care and the improvement of patient outcomes.

Work Environment, Salary, and Benefits

· This is a remote-first role aligned to East Coast hours. Occasional early morning or evening Zoom meetings may be required to accommodate event schedules or external stakeholders. Up to 5 domestic travel trips are expected for on-site support at events and in-person staff retreats throughout the year.

· You’ll be part of a smart, collaborative, and mission-driven team committed to advancing cardiovascular health worldwide

· Diversity, equity, and inclusion are core to our client’s mission. They are committed to building a society and a specialty that reflects every community—and to increasing equitable access to high-quality interventional cardiovascular care.

· Health, dental, and vision insurance

· Flexible spending account (FSA)

· Tuition reimbursement

· Generous paid time off (vacation, holidays, and sick leave)

· 10% employer contribution to a retirement plan

· Short- and long-term disability insurance