Administrative Support Assistant III, Chemistry & Biochemistry
Posting Number
req26280
Department
Chemistry & Biochemistry - Sci
Department Website Link
https://cbc.arizona.edu
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The Department of Chemistry and Biochemistry (CBC) aspires to be a world leader in the chemical and biochemical sciences through cutting edge education, innovative research, and meaningful community impact that improves our understanding of the world and our quality of life. CBC's world class, interdisciplinary research addresses critical challenges across chemistry, biochemistry, energy, materials, biomedical engineering, and related fields, and directly fuels its educational mission. The department offers comprehensive undergraduate and graduate programs, from bachelor's degrees through Ph.D.'s, preparing the next generation of scientists to advance discovery and innovation.
The University of Arizona's Department of Chemistry and Biochemistry invites you to apply for the role of Administrative Support Assistant III. In this position, you will provide administrative support for Chemistry and Biochemistry (CBC) academic programs, carry out daily functions of the Teaching Support Office, and assist students, faculty, and staff with course-related matters. This role offers the opportunity to collaborate with academic teams, enhance the student experience, and develop your skills within a dynamic higher education setting.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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Duties & Responsibilities
Teaching Support Office (TSO) duties:
- Ensure the office is staffed and able to assist during normal business hours.
- Assist customers (students, faculty, and staff) at the TSO counter, by phone, and through the TSO email.
- Maintain office equipment and supplies, and order office supplies as needed.
- Prepare calendars and similar documents for the TSO and instructors.
- Maintain clear and accurate records of important information.
CBC course administration:
- Copy exams and quizzes in an accurate and timely manner.
- Schedule review sessions as requested.
- Communicate with instructors and TAs to ensure courses run smoothly.
- Act as a D2L liaison, setting up course websites and assisting instructors with D2L questions and issues.
General Chemistry program liaison:
- Meet and communicate with General Chemistry instructional teams.
- Assist with online homework system issues and questions.
- Help plan logistics for common exams, proctoring, and grading of exams.
Student services and assistance:
- Assist with enrollment of new graduate students.
- Collect training certifications and other information from incoming graduate students.
- Assist with student enrollment as needed.
- Maintain confidentiality of student information.
Department responsibilities:
- Provide administrative support, such as planning meetings and taking notes for department committees (e.g., Undergraduate Program Committee).
- Collect data in Analytics as requested (e.g., student enrollment).
- Help plan and run events such as graduate student training and welcome events.
- Assist with special projects as needed.
Knowledge,Skills, and Abilities (KSAs):
- Strong communication, interpersonal, and organizational skills are essential.
- Familiarity with MS Office and with University systems.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- High school diploma or high school diploma equivalency is required.
- Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Bachelor's degree in business administration, higher education, or a related field.
FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$20.33 - $25.41
Compensation Type
hourly rate
Grade
5
Compensation Guidance
The
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC3
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
7/20/2026
Expected End Date
Contact Information for Candidates
Deirdre (Dee) Belle-Oudry, PhD
Associate Department Head, Education & Academic Affairs
dbelle@arizona.edu
Open Date
6/17/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
