Executive Jobs in Oregon (NOW HIRING)

The Executive Administrator acts as an extension of the CEO in managing priorities, projects, and executive execution. This role filters information before it reaches the CEO, ensuring decisions are based on complete and organized information. This role protects the CEO’s time by ensuring only strategic decisions require executive attention.This role focuses on handling confidential information with professionalism and discretion. The ideal candidate is highly organized, proactive, adaptable, and thrives in a fast-paced, high-growth environment. 

 Key Responsibilities: 

Reviews documents, proposals, reports, and presentations before they reach the CEO 

Present recommendations, risks, and key considerations, not just information 

Identify missing information and coordinate completion before executive review 

Protect the CEO’s time by filtering requests, meetings, interruptions, and competing priorities 

Lead executive level strategic initiatives from planning through completion 

Remove project roadblocks before they require CEO involvement 

Communicate commitments and deadlines between CEO and leadership team 

Communicate progress between CEO and leadership team 

Prepare concise decision briefs 

Continuously improve executive work flow and systems 

Exercise independent judgment within defined authority and resolve issues before escalation 

Think proactively by identifying problems before they become urgent 

Conduct preliminary research, gather supporting data, and prepare recommendations before projects are presented to the CEO for review or approval. 

Manage the CEO's calendar, travel, meetings, and daily priorities to maximize efficiency and focus. 

Screen, prioritize, and respond to requests on behalf of the CEO when appropriate 

Serve as the primary point of contact for executive scheduling and internal communication 

Prepare and draft executive level communication, meeting agendas, presentations, and reports 

.Own executives strategic initiatives and ensure timely execution across departments 

Coordinate leadership meetings, executive offsites, and company events. 

Ensure projects have completed all required reviews, documentation, and stakeholder approvals before escalating to the CEO 

Maintain confidential records, documents, and sensitive business information 

Partner with department leaders to gather updates, monitor progress, and follow up on executive initiatives 

Continuously improve executive workflows, communication systems, and operational efficiency 

Lead special projects and operational initiatives on behalf of CEO 

Salary DOE

Full-time, hybrid after initial onboarding period

Required Qualifications: 

7-10+ years supporting senior executives or business owners in fast-growing organizations 

Ability to analyze information, conduct research, and present concise recommendations for executive decision-making 

Demonstrated ability to independently prioritize competing initiatives 

Experience leading cross functional projects 

Strong analytical and critical thinking skills 

Strong emotional intelligence and executive presence 

Ability to make sound business decisions with limited direction 

Comfortable working with legal counsel, vendors, and external partners 

Proven ability to manage multiple priorities while maintaining discretion and confidentiality. 

High proficiency with Microsoft Office, Google Workspace, and collaboration tools such as Slack 

Comfortable working in a dynamic, fast-paced environment with changing priorities 

Demonstrated professionalism, sound judgment, and a high level of integrity 

Preferred Attributes: 

Proactive rather than reactive, you solve problems before they become problems. 

Comfortable respectfully challenging assumptions when appropriate 

Exceptional follow-through and accountability 

Demonstrates an owner mindset 

Thrives in ambiguity while creating structure 

Strong business acumen and strategic thinking 

Calm under pressure and adaptable to changing demands 

Excellent relationship builder who communicates effectively with employees, customers, vendors, and leadership 

Naturally organized with a passion for creating structure and improving efficiency 

Operates with sound judgment, exceptional professionalism, and relentless follow through