Los Angeles, CA · Remote
$60K - $65K/yr
Key Responsibilities * Manage executive calendars, appointments, and travel logistics * Screen and prioritize incoming calls, emails, and correspondence * Prepare executive-level reports ...
New
Quick apply
Los Angeles, CA · Remote
$60K - $65K/yr
Key Responsibilities * Manage executive calendars, appointments, and travel logistics * Screen and prioritize incoming calls, emails, and correspondence * Prepare executive-level reports ...
New
Los Angeles, CA · Remote
$60K - $65K/yr
Key Responsibilities * Manage executive calendars, appointments, and travel logistics * Screen and prioritize incoming calls, emails, and correspondence * Prepare executive-level reports ...
New
Quick apply
Los Angeles, CA · Remote
$60K - $65K/yr
Key Responsibilities * Manage executive calendars, appointments, and travel logistics * Screen and prioritize incoming calls, emails, and correspondence * Prepare executive-level reports ...
New
$34 - $43/hr
This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring ...
$34 - $43/hr
This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring ...
Chicago, IL · On-site
$120K - $140K/yr
Strong understanding of global travel logistics, visa requirements and multi-time-zone scheduling ... executive leadership, apply today! Phoebe Gilbert Senior Recruiter LaSalle Network #LI-PG1 LNOSHR ...
Chicago, IL · On-site
$120K - $140K/yr
Strong understanding of global travel logistics, visa requirements and multi-time-zone scheduling ... executive leadership, apply today! Phoebe Gilbert Senior Recruiter LaSalle Network #LI-PG1 LNOSHR ...
$57K - $94K/yr
This position will manage complex executive scheduling, coordinate travel and meeting logistics, prepare executive-level materials, support strategic initiatives, and serve as a key point of ...
$57K - $94K/yr
This position will manage complex executive scheduling, coordinate travel and meeting logistics, prepare executive-level materials, support strategic initiatives, and serve as a key point of ...
Tampa, FL · On-site
Coordinating and managing calendars, meetings, and travel logistics for senior executives, prioritizing engagements and optimizing time utilization * Organizing and supporting governance and ...
Tampa, FL · On-site
Coordinating and managing calendars, meetings, and travel logistics for senior executives, prioritizing engagements and optimizing time utilization * Organizing and supporting governance and ...
Huntsville, AL · On-site
$65K - $85K/yr
Executive Travel Coordination * Manage sophisticated domestic travel logistics, including flights, accommodations, ground transportation, and itinerary development. * Coordinate recurring monthly ...
Huntsville, AL · On-site
$65K - $85K/yr
Executive Travel Coordination * Manage sophisticated domestic travel logistics, including flights, accommodations, ground transportation, and itinerary development. * Coordinate recurring monthly ...
Tampa, FL · On-site
Coordinating and managing calendars, meetings, and travel logistics for senior executives, prioritizing engagements and optimizing time utilization * Organizing and supporting governance and ...
Quick apply
Tampa, FL · On-site
Coordinating and managing calendars, meetings, and travel logistics for senior executives, prioritizing engagements and optimizing time utilization * Organizing and supporting governance and ...
Tampa, FL · On-site
Coordinating and managing calendars, meetings, and travel logistics for senior executives, prioritizing engagements and optimizing time utilization * Organizing and supporting governance and ...
Tampa, FL · On-site
Coordinating and managing calendars, meetings, and travel logistics for senior executives, prioritizing engagements and optimizing time utilization * Organizing and supporting governance and ...
Fremont, CA · On-site
$34 - $43/hr
This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring ...
Fremont, CA · On-site
$34 - $43/hr
This role serves as the operational backbone of executive leadership, managing complex calendars, orchestrating high-stakes travel logistics, coordinating client and vendor interactions, and ensuring ...
Serve as the primary point of contact during executive travel to resolve logistical issues in real ... time * Manage expense reporting and reimbursements in compliance with company policy Communications ...
Serve as the primary point of contact during executive travel to resolve logistical issues in real ... time * Manage expense reporting and reimbursements in compliance with company policy Communications ...
Birmingham, AL · On-site
Serve as the primary point of contact during executive travel to resolve logistical issues in real ... time * Manage expense reporting and reimbursements in compliance with company policy Communications ...
Birmingham, AL · On-site
Serve as the primary point of contact during executive travel to resolve logistical issues in real ... time * Manage expense reporting and reimbursements in compliance with company policy Communications ...
Manage travel logistics for executive meetings, regional events, conventions, and leadership gatherings. * Confirm reservations, monitor hotel deadlines, maintain travel documentation, and ...
Manage travel logistics for executive meetings, regional events, conventions, and leadership gatherings. * Confirm reservations, monitor hotel deadlines, maintain travel documentation, and ...
Coordinate closely with Executive Assistants to align protection requirements with executive travel logistics and itineraries Threat Monitoring & Risk Mitigation * Partner with the Threat ...
Coordinate closely with Executive Assistants to align protection requirements with executive travel logistics and itineraries Threat Monitoring & Risk Mitigation * Partner with the Threat ...
Manage travel logistics for executive meetings, regional events, conventions, and leadership gatherings. * Confirm reservations, monitor hotel deadlines, maintain travel documentation, and ...
Manage travel logistics for executive meetings, regional events, conventions, and leadership gatherings. * Confirm reservations, monitor hotel deadlines, maintain travel documentation, and ...
Birmingham, AL · On-site
Serve as the primary point of contact during executive travel to resolve logistical issues in real ... time * Manage expense reporting and reimbursements in compliance with company policy Communications ...
Birmingham, AL · On-site
Serve as the primary point of contact during executive travel to resolve logistical issues in real ... time * Manage expense reporting and reimbursements in compliance with company policy Communications ...
New York, NY · On-site
$50K - $70K/yr
... travel logistics, ad hoc health or financial coordination, and hiring assistance. o Handle time ... Key Strengths * Executive judgment and confidentiality * Anticipatory problem-solving and ...
New York, NY · On-site
$50K - $70K/yr
... travel logistics, ad hoc health or financial coordination, and hiring assistance. o Handle time ... Key Strengths * Executive judgment and confidentiality * Anticipatory problem-solving and ...
$70K - $100K/yr
Own end-to-end logistics for internal and external meetings; and executive travel; including itineraries, accommodations, expenses, and ground transportation * Identify inefficiencies and proactively ...
$70K - $100K/yr
Own end-to-end logistics for internal and external meetings; and executive travel; including itineraries, accommodations, expenses, and ground transportation * Identify inefficiencies and proactively ...
Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices. * Help maintain a clean, organized, and tour-ready office environment and conference ...
Quick apply
Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices. * Help maintain a clean, organized, and tour-ready office environment and conference ...
Orlando, FL · On-site
Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices. * Help maintain a clean, organized, and tour-ready office environment and conference ...
Orlando, FL · On-site
Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices. * Help maintain a clean, organized, and tour-ready office environment and conference ...
| Aspect | Executive Traveling Logistics | Corporate Travel Coordinator |
|---|---|---|
| Credentials | Travel management certifications, logistics experience | Travel planning certifications, customer service skills |
| Work Environment | High-level executives, corporate offices, travel agencies | Corporate offices, travel agencies, online booking platforms |
| Employer & Industry | Large corporations, executive service providers | Corporations, travel management companies |
| Search & Comparison Intent | Logistics, high-level travel planning | Travel arrangements, booking processes |
Executive Traveling Logistics focuses on managing complex travel arrangements for high-level executives, emphasizing logistics and personalized services. In contrast, a Corporate Travel Coordinator handles broader travel bookings and arrangements for employees, focusing on cost efficiency and policy compliance. Both roles require strong organizational skills but differ in scope and target clientele.
$60K - $65K/yr
Full-time
Medical, Dental, Vision, Retirement, PTO
Posted 2 days ago
New
Executive Secretary
Job Title: Executive Secretary Company: HireFrontier Job Type: Full-Time Location Remote | Hybrid
Job SummaryHireFrontier is looking for a polished and highly organized Executive Secretary to provide top-level administrative support to senior executives. The ideal candidate will manage complex calendars, coordinate high-priority meetings, handle confidential information with discretion, and serve as a key liaison between executives and internal/external stakeholders.
Key ResponsibilitiesManage executive calendars, appointments, and travel logistics
Screen and prioritize incoming calls, emails, and correspondence
Prepare executive-level reports, presentations, and board materials
Coordinate and attend meetings; record and distribute minutes
Handle confidential and sensitive information with professionalism
Serve as liaison between executives, department heads, and external partners
Organize corporate events, conferences, and executive travel
Process expense reports and manage executive budgets
Bachelor's degree preferred; Associate's degree with relevant experience considered
3-5+ years of experience supporting C-suite or senior executives
Advanced proficiency in Microsoft Office Suite and calendar management tools
Exceptional written, verbal, and interpersonal communication skills
High degree of discretion, professionalism, and confidentiality
Strong organizational skills with the ability to manage multiple priorities
Experience with executive travel and expense management platforms
Prior experience in a corporate, legal, or executive office setting
Notary certification (a plus)
Competitive salary, commensurate with experience
Comprehensive health, dental, and vision coverage
Generous PTO and paid holidays
401(k) with company match
Career growth and leadership development opportunities
HireFrontier is an Equal Opportunity Employer.
