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Executive Secretary Jobs in Addison, IL (NOW HIRING)

Hinshaw & Culbertson Llp

Legal Secretary

Chicago, IL · Hybrid

$80K - $110K/yr

Legal Secretary ID: 731229156 Department: Staff Location: Chicago, IL Salary Range: Estimated $80K- $110K annually. The estimated salary range displayed is specifically for those applicants who will ...

Stringini and Garvey, PC

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Legal Secretary

Addison, IL · On-site

$30/hr

Legal Secretary / Assistant (Part-Time) Employer: Stringini & Garvey, P.C. Location: 240 E. Lake Street, Suite 106, Addison, IL 60101 Position Type: Part-Time About Stringini & Garvey, P.C. Stringini ...

Robert Half

Legal Secretary

Downers Grove, IL · On-site

$25.65 - $29.70/hr

We are looking for a detail-oriented Legal Secretary to support a busy legal team in Downers Grove, Illinois. This Long-term Contract position is well suited for someone with experience in litigation ...

Robert Half

Legal Secretary

Palatine, IL · On-site

$23.75 - $27.50/hr

We are looking for a Legal Secretary to support a plaintiff-side employment law practice in Illinois. This Contract position calls for someone who can manage legal documentation, coordinate filings ...

Zurich Insurance Company Ltd.

Legal Secretary

Chicago, IL · On-site

$27.13 - $37.28/hr

The Staff Legal Secretary performs a broad range of administrative and secretarial support for three insurance defense attorneys, specializing in General Liability. This position is a hybrid of ...

Jean Kripton Inc.

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Transactional Legal Secretary /Real Estate

Chicago, IL · On-site

$85K - $95K/yr

Transactional Legal Secretary - Chicago, IL A prominent Chicago law office is seeking an experienced Transactional Legal Secretary to support high-level attorneys in a fast-paced practice. The ideal ...

Hinshaw & Culbertson

Legal Secretary

Chicago, IL · On-site

$80K - $110K/yr

The Chicago office is seeking a legal secretary to provide comprehensive legal and administrative support to a team of attorneys. The ideal candidate will have experience in defense litigation and ...

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Addison, IL

Executive Secretary information

See Addison, IL salary details

$13

$25

$39

How much do executive secretary jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for executive secretary in Addison, IL is $25.12, according to ZipRecruiter salary data. Most workers in this role earn between $19.76 and $27.93 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Addison, IL?

The most popular types of Secretary jobs in Addison, IL are:

What job categories do people searching Executive Secretary jobs in Addison, IL look for?

The top searched job categories for Executive Secretary jobs in Addison, IL are:

What cities near Addison, IL are hiring for Executive Secretary jobs?

Cities near Addison, IL with the most Executive Secretary job openings:

Executive Secretary jobs near you
Infographic showing various Executive Secretary job openings in Addison, IL as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $52,246 per year, or $25.1 per hour.

Legal Secretary

Hinshaw & Culbertson Llp

Chicago, IL • Hybrid

$80K - $110K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 10 days ago

Job description

My Account
Openings >> Legal Secretary
Legal Secretary
Summary
Title: Legal Secretary ID: 731229156 Department: Staff Location: Chicago, IL Salary Range: Estimated $80K- $110K annually. The estimated salary range displayed is specifically for those applicants who will perform work in the state of Illinois if selected for the role. Benefits include medical/dental/vision/life insurance & 401(k). Salary Range *Note*: Any offered salary is determined based on internal equity, internal salary range, market data, applicant skills, relevant experience, degrees, or certifications. This estimated range is specific to Illinois and not applicable to other locations. Workplace Type: Hybrid
Description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.
Position Summary: 

The Chicago office is seeking a legal secretary to provide comprehensive legal and administrative support to a team of attorneys.  The ideal candidate will have experience in defense litigation and government, including trials, and will also have demonstrated excellence in dependability, pro-activity, and the ability to work independently and within a team. Experience involving Immigration is a plus.
 
Responsibilities: 
  • Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents.
  • Updates and maintains databases that include e-mail lists, contact information and client matter lists.
  • Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage.
  • Greets clients and visitors. Interacts with clients, counsel, court personnel, and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship.
  • Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, paralegals and secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc.
  • Provides administrative support including vendor invoice processing and expense reimbursements.
  • Other related duties and special projects as assigned.
Qualifications:
  • High School diploma or equivalent required.
  • Five years of legal secretarial experience is preferred.
  • Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints.
  • Knowledge of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements, and practices (including trial, mediation, and arbitration).
  • Knowledge of or ability to learn office procedures, rules and regulations, and new areas of law. Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, Adobe, and iManage, Chrome River, Intapp Open or iCreate experience is a plus.
  • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours.
  • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management, and staff.
 

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.
Equal Opportunity Statement
We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

 
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