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Executive Secretarial Jobs in Utah (NOW HIRING)

Lift Credit

Legal Secretary

Provo, UT

$42K - $57K/yr

Legal Secretary LIFT Companies is looking for a happy, dedicated, self-starting individual that ... CEO book club! You'll be a part of a transparent, collaborative, and scrappy culture.

U.S. Department of Defense (DOD)

$45K/yr

The Secretary (OA) supports the director by managing calendars, coordinating communications, and ... Military Spouses, under Executive Order (E.O.) 13473 * Priority Placement Program, DoD Military ...

US Department of the Army

$45K/yr

The Secretary (OA) supports the director by managing calendars, coordinating communications, and ... Military Spouses, under Executive Order (E.O.) 13473 * Priority Placement Program, DoD Military ...

U.S. Army Joint Munitions Command

Secretary (OA)

Tooele, UT · On-site +1

$45K - $59K/yr

The Secretary (OA) supports the director by managing calendars, coordinating communications, and ... Military Spouses, under Executive Order (E.O.) 13473 * Priority Placement Program, DoD Military ...

Ballard Spahr LLP

Billing Specialist

Salt Lake City, UT · On-site +1

$70K - $78K/yr

... secretaries, including the ability to work with the client accounting software and other ... executive leadership. * Professional Development: Take advantage of continuous learning ...

Foley & Lardner LLP

Legal Assistant

Salt Lake City, UT · Hybrid

$51K - $117K/yr

Responsibilities * Assist attorneys by providing executive-level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and ...

Foley & Lardner LLP

Legal Assistant

Salt Lake City, UT · Hybrid

$51K - $117K/yr

... providing executive-level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and ...

Foley & Lardner LLP

Legal Assistant

Salt Lake City, UT · On-site

$51K - $117K/yr

Responsibilities * Assist attorneys by providing executive-level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and ...

Nova Supports

Operations Manager

American Fork, UT · On-site

$23 - $25/hr

Facilitate executive-level operations - Book travel, submit expense reports and send communications ... High school diploma * 1-2 years experience as an administrative assistant, secretary or ...

Nova Supports

Administrative Assistant

Ogden, UT · On-site

Facilitate executive-level operations - Book travel, submit expense reports and send communications ... High school diploma * 1-2 years experience as an administrative assistant, secretary or ...

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All JobsSecretarial JobsExecutive Secretarial JobsExecutive Secretarial Jobs in Utah

Executive Secretarial information

What are the roles of an executive secretary?

Executive Secretarial roles involve providing high-level administrative support to executives and senior management. This includes managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential records. Executive secretaries often act as a liaison between the executive and other staff or external contacts, requiring strong communication and organizational skills. Their work is crucial for ensuring the smooth operation of the executive's office and enabling leaders to focus on strategic priorities.

What are the key skills and qualifications needed to thrive as an executive secretary?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant certification. Familiarity with office management systems, advanced Microsoft Office Suite skills, and calendar management software are typically required. Strong interpersonal skills, discretion, and effective communication set outstanding executive secretaries apart. These skills ensure efficient support for executives, smooth office operations, and the protection of sensitive information.

What are some common challenges faced by executive secretaries, and how can they be effectively managed?

Executive secretaries often juggle competing priorities, such as managing complex schedules, handling confidential information, and coordinating communication between executives and other departments. One of the main challenges is balancing urgent requests while maintaining accuracy and professionalism. Effective management involves strong organizational skills, clear communication, and proficiency with office technology. Building good relationships with colleagues and anticipating the executive's needs are also key to succeeding in this fast-paced role.

What is the difference between Executive Secretarial vs Administrative Assistant?

AspectExecutive SecretarialAdministrative Assistant
CredentialsHigh school diploma, some roles may require certifications in secretarial skillsHigh school diploma; certifications optional
Work EnvironmentCorporate offices, executive levelsVarious settings, including offices, departments
Employer & Industry UsageUsed in corporate, legal, financial sectors for supporting executivesCommon across industries for general administrative support
Search & Comparison IntentOften compared for supporting high-level executivesCompared for general office support roles

Executive Secretarial roles focus on supporting top executives with specialized tasks, high-level communication, and confidentiality. Administrative Assistants provide broader support across departments, handling general administrative duties. While both roles require organizational skills, Executive Secretarial positions typically demand more experience and discretion.

What is the average pay for an executive secretarial?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 annually, depending on experience, location, and the size of the organization. Skilled secretaries with proficiency in office management tools and strong communication skills tend to earn higher wages.

What skills do you need to be an Executive Secretarial?

An Executive Secretary needs strong organizational, communication, and time management skills to handle complex schedules and correspondence. Proficiency in office software such as Microsoft Office, attention to detail, discretion, and the ability to prioritize tasks are essential for success in this role.

What are the most commonly searched types of Secretarial jobs in Utah?

The most popular types of Secretarial jobs in Utah are:

Executive Secretarial jobs near you
Infographic showing various Executive Secretarial job openings in Utah as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Executive Secretary

Salt Lake City, UT • On-site

Utah Division of Human Resource Management
See more jobs at Utah Division of Human Resource Managementexternal

Full-time

Posted 7 days ago

Job description

Key responsibilities and day to day responsibilities of this position:

The main purpose of this job is to provide secretarial and administrative support to program directors or managers who direct smaller divisions, offices, bureaus, or regional programs regarding the director's/manager's own personal work.  This job requires program knowledge and its' related processes, procedures, policies, and goals which enables incumbents to relieve the supervisor of administrative detail, such as answering correspondence, setting up conferences/workshops, travel, budget, and explaining policies and programs.  This job is distinguished from the Administrative Secretary job in that it does not require a broad knowledge of multiple programs and/or higher organizational functions.  The Executive Secretary is not intended to include regular office production work as a primary responsibility.

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