ZipRecruiter

Log In

1

Executive Program Assistant Jobs in Tennessee (NOW HIRING)

Robert Half

Executive Assistant

Memphis, TN · On-site

$20 - $25/hr

We are looking for an Executive Assistant to support senior leadership in a non-profit with a high ... Lead the tracking of contacts, surveys, and post-program engagement with partners and participants ...

Lyric

Executive Assistant

Nashville, TN

$40.87 - $61.31/hr

The Executive Assistant is responsible for providing a high level of administrative support to ... Minimum of three (3) years experience using expense programs such as SAP, Concur or similar ...

Lyric

Executive Assistant

Nashville, TN · On-site

$40.87 - $61.31/hr

The Executive Assistant is responsible for providing a high level of administrative support to ... Minimum of three (3) years experience using expense programs such as SAP, Concur or similar ...

next page

Showing results 1-20

All JobsProgram JobsExecutive Program Assistant JobsExecutive Program Assistant Jobs in Tennessee

Executive Program Assistant information

What is an executive program assistant?

Executive Program Assistants are professionals who provide administrative and organizational support to executives or senior managers, often within a specific program or department. Their duties typically include scheduling meetings, managing communications, preparing reports, coordinating events, and assisting with project management. They serve as a key point of contact between executives, staff, and external stakeholders, helping ensure the smooth operation of programs. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive program assistant?

To thrive as an Executive Program Assistant, you need strong organizational, multitasking, and administrative skills, often supported by a bachelor's degree or relevant experience. Familiarity with office software suites, scheduling tools, and project management systems is typically required. Excellent communication, discretion, and problem-solving abilities are crucial soft skills for supporting executives and coordinating complex programs. These skills ensure seamless operations, effective support for leadership, and the successful execution of organizational initiatives.

How does an executive program assistant typically support cross-functional teams within an organization?

Executive Program Assistants are often at the center of cross-functional collaboration, coordinating schedules, preparing meeting materials, and ensuring communication flows smoothly between departments. They may facilitate project timelines, track deliverables, and act as a liaison between executives and various teams. This role requires strong organizational and interpersonal skills, as you'll frequently interact with staff across all levels and must be adept at prioritizing competing demands. Successfully supporting cross-functional teams is key to ensuring that organizational initiatives progress efficiently and on schedule.

What is the difference between Executive Program Assistant vs Administrative Assistant?

AspectExecutive Program AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma or equivalent; certifications are optional
Work EnvironmentSupports executives and program teams in corporate or nonprofit settingsSupports general office functions across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for supporting programs and executives

The main difference is that an Executive Program Assistant focuses on supporting specific programs and executive-level staff, often requiring specialized knowledge and experience. An Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Executive Program Assistant typically works more closely with high-level management on specialized projects.

What are the most commonly searched types of Executive Program jobs in Tennessee?

The most popular types of Executive Program jobs in Tennessee are:

Executive Program Assistant jobs near you

Correctional Program Specialist (Executive Assistant)

Memphis, TN • On-site

Department of Justice
See more jobs at Department of Justiceexternal

$106K/yr

Full-time

Posted 13 days ago

Key responsibilities

  • Prepare institutional reports, position papers, responses to congressional inquiries, and general correspondence.

  • Coordinate meetings and conferences involving agency personnel, governmental executives, and the judiciary.

  • Monitor and evaluate correctional programs to ensure achievement of overall objectives.

Job description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.Qualifications:To be considered for the position, you must meet the following qualification requirements:
Education:
There is no substitution of education for specialized experience for this position.
Experience:
You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. Specialized experience is directly related experience that included substantial involvement with a correctional program and provided a thorough knowledge of correctional techniques, or experience in meeting and dealing with people that demonstrated the ability to work effectively with inmates and associates in a correctional environment.
Experience must have also demonstrated the ability to perform supervisory or administrative duties successfully. This includes: (1) understanding the problems of custody, treatment, training, and release of inmates of penal or correctional institutions; (2) a thorough and comprehensive knowledge of an institution's internal policies, programs, regulations, and procedures; and (3)training subordinates, coordinating and directing activities and functions, evaluating performance of operations and the effectiveness of programs, and maintaining high standards or work objectives. This experience must have been gained in an administrative position, or in other positions that included the successful direction, or assistance in the direction of, an entire correctional program or a major phase of such a program.
Some examples of this qualifying experience are:
  • Experience in serving on various committees and task forces which undertake major programs and projects within the institution.
  • Experience in monitoring and evaluating institution programs in terms of achievement of overall objectives.
  • Experience in generating a variety of institutional reports, position papers, responses to congressional inquiries and general correspondence.
  • Experience in performing public relations work, giving speeches and lectures, and attending public information functions.
  • Experience in coordinating meetings and conferences involving agency personnel, governmental executives, and the judiciary.
If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.
**Your eligibility for consideration will be based on your responses to the questions in the application.**Education:

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.

Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

Employment Type: OTHER

Apply