Executive Operations Partner Jobs in California (NOW HIRING)

The Executive Operations Coordinator isa vital partofBoxPower'sday-to-dayoperations. Youwillbeinvolved inthelogistics, coordination, and administrative infrastructure that keeps the executive teamfocused,and the office running from scheduling and meeting prep to vendor management, new hire onboarding, and company-wide event coordination.

You will work closely with the Chief of Staff and across the full executive team, supporting administrative and logistical needs. This is a broad, execution-focused role with a high bar for detail and follow-through. Nothing falls through the cracks on your watch.

The ideal candidate has supported multiple stakeholders simultaneously in a hybrid office environment, thrives on making complexlogisticslook effortless, and is comfortable switching between scheduling a board dinner, ordering office supplies, andworking on spreadsheetsin the same afternoon. You are comfortable using AItools toproduce higher-quality work faster.

Key Responsibilities

Executive and Administrative Support

• Involvedin the planningand execution ofbiannual all-company events end-to-end venue coordination, travellogistics, catering, agenda support, budgeting, and on-the-ground execution.

• Coordinatelogisticsfor in-person executive meetings and office gatherings board dinners, team lunches, visitor coordination, and conference room setup.

• Support Legal,Finance, and Chief of Staffinmaintainingand applying for certificates of authority, business licenses, and resale permits across applicablejurisdictions.

• Maintain compliance and administrative records licenses and insurance and flag renewals proactively.

• Coordinate multi-party scheduling across executive calendars, including board meetings and external-facing meetings with partners, vendors, and other outside contacts.

• Prepare materials for executive meetings, including agendas, slide decks, and supporting spreadsheets.

Business Operations Support

• Assistwith data gathering, tracking, and presentation preparation forKPI reviews, all-handsmeetings, and otherrecurring business rhythms.

• Field questions and requests from employees and external partners andget them the answer orroutethemtothe right personorresource. Maintaininternal directories, org charts, and resource guides so employees can self-serve.
• Provide flexible support across departments for internal requests and day-to-day operationalneeds.
  

Officeand People Operations

• Responsible for mostday-to-day office operations: supplies, snacks, kitchen stocking, equipment, and annual office upgrades budget.

• Maintain communicationswith office vendors catering, supplies, software.Work with other departments evaluating and coordinating vendor contracts and services.

• Assistwith company software application account creation and assignments including license tracking, and access across platforms including Microsoft 365, Autodesk, andClickUp.

• Support HR operations as needed, with afocus on employee onboarding and offboarding, ensuring smooth transitions and consistent experience for all staff.

Employee Culture and Engagement

• Coordinate ongoing employee engagement activities including team lunches, happy hours, and holiday celebrations.

• Coordinate employee milestone recognition: birthdays, work anniversaries, and team celebrations via Slack and gifts.

Required Qualifications

• 1+ years of experience in an executive assistant, operations coordinator, or similar administrative role.

• Demonstrated experience supporting multiple stakeholders simultaneously in a professional office environment.

• Strong attention to detailwithasolutionsand service attitude.

• Strong written and verbal communication skills in English.

• Valid California driver's license.

• Availability to work on-site atBoxPower'sGrass Valley, CAofficea minimum of 3 days per week.

Preferred Qualifications

• Experience in a company of 50+ employees with a mix of on-site and remote employees.

• Proficiencywith Microsoft 365 Outlook, Excel, Word, PowerPoint, and Teams.

• Experience using AI tools,
  toproduce and improve work product.Familiarity with Claude a plus.

• Experience coordinating multi-day company events oronsitemeetings.

• Experience with vendor evaluation, onboarding, and relationship management.

• Ability toassistandmonitorsoftware seat management, access provisioning and basic trouble shooting.Experience with MS 365, Autodesk,BluebeamorClickUpis a plus.

• Ability to accurately enter data into applications andspreadsheets,basic spreadsheet construction, and presentation formatting.

• Experience with Slack as a primary communication tool.