ZipRecruiter

Log In

1

Executive Operations Assistant Jobs in Reston, VA

Axle

Operations Coordinator

Bethesda, MD · On-site

Dependent Care Assistant Program (DCAP) * Transportation Reimbursement Account (TRN) Position Summary The Executive Operations Coordinator provides comprehensive administrative and operational ...

Axle

Operations Coordinator

Bethesda, MD · Hybrid

Dependent Care Assistant Program (DCAP) * Transportation Reimbursement Account (TRN) Position Summary The Executive Operations Coordinator provides comprehensive administrative and operational ...

nam

Special Assistant to the EVP

Washington, DC · On-site

$79K - $110K/yr

... and CEO's Executive Operations team. Candidates must maintain a strict high level of ... Assistant strongly preferred, with 1+ years of experience managing the office of a senior level ...

Fortreum

Senior Executive Assistant

Leesburg, VA · On-site

$90 - $115/hr

Block focus time and protect executives' calendars from over-scheduling; flag when a week is ... Operational and Administrative Support * Process expense reports and manage budgets related to ...

Fortreum

Senior Executive Assistant

Leesburg, VA · On-site

$90K - $115K/yr

Block focus time and protect executives' calendars from over-scheduling; flag when a week is ... Operational and Administrative Support * Process expense reports and manage budgets related to ...

ACE

Senior Executive Support Specialist

Washington, DC · On-site

$68K - $86K/yr

Reporting to the Director of Administration and Board Operations, this role manages complex ... executive assistants. • Create and maintain Excel spreadsheets to track and reconcile the ...

Range

People Operations

Mclean, VA · On-site

Takes pride in creating exceptional experiences Preferred Experience * 3-8 years in Office Management, Workplace Operations, Executive Assistant, Administrative Business Partner, or Operations roles

previous pagenext page

Showing results 21-40

All JobsOperations JobsExecutive Operations Assistant JobsExecutive Operations Assistant Jobs in Reston, VA

Executive Operations Assistant information

See Reston, VA salary details

$31.2K

$67.1K

$106.6K

How much do executive operations assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for executive operations assistant in Reston, VA is $67,057.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,000.00 and $78,000.00 per year, depending on experience, location, and employer.

What is an executive operations assistant?

Executive Operations Assistants are professionals who provide high-level administrative and operational support to executives and senior management. Their responsibilities often include managing schedules, organizing meetings, coordinating projects, handling communications, and ensuring smooth workflow within an organization. They act as a liaison between executives and other team members, helping to streamline operations and improve efficiency. This role requires strong organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

How does an executive operations assistant typically collaborate with senior leadership and other departments?

As an Executive Operations Assistant, you will frequently act as a central point of communication between senior executives and various departments. Your role often involves coordinating meetings, managing cross-functional projects, and ensuring that critical information flows smoothly between leadership and teams. This requires strong organizational skills, discretion, and the ability to prioritize tasks while balancing multiple stakeholders’ needs. Building positive relationships and anticipating the needs of executives are essential for fostering efficient collaboration and supporting organizational goals.

What are the key skills and qualifications needed to thrive as an executive operations assistant, and why are they important?

To thrive as an Executive Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, often backed by a bachelor’s degree or relevant experience. Familiarity with office productivity software (like Microsoft Office Suite), calendar management tools, and sometimes project management systems is typically required. Exceptional communication, discretion, and proactive problem-solving are important soft skills that distinguish top performers in this role. These abilities ensure seamless executive support, efficient operations, and effective handling of sensitive information.

What does an executive operations assistant do?

An executive operations assistant provides administrative support to executives by managing schedules, coordinating meetings, handling correspondence, and organizing office operations. They often use tools like calendar software and require strong organizational and communication skills to ensure efficient workflow and support executive needs.

What cities near Reston, VA are hiring for Executive Operations Assistant jobs?

Cities near Reston, VA with the most Executive Operations Assistant job openings:

Executive Operations Assistant jobs near you

Operations Coordinator

Axle

Bethesda, MD • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Key responsibilities

  • Manage complex executive calendars, including scheduling, rescheduling, and prioritizing meetings.

  • Coordinate meeting logistics, prepare agendas and supporting materials, and record meeting minutes.

  • Support special projects by developing plans, coordinating meetings, preparing materials, and monitoring progress.

Job description

(ID: 2026-3391)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a Operations Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the NIH in Bethesda, MD
Benefits We Offer:
  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Position Summary
The Executive Operations Coordinator provides comprehensive administrative and operational support to senior executive leadership. This role manages complex calendars, facilitates clear and timely communications, coordinates meetings and logistics, supports special projects, and drives process improvements that enhance overall organizational efficiency.
Scope of Work
The Coordinator independently furnishes the administrative expertise, coordination, and follow-through needed to support one or more executive principals. Core areas of responsibility include:
  • Managing complex executive calendars, including scheduling, rescheduling, and prioritizing meetings as organizational priorities shift.
  • Facilitating executive communications and correspondence on behalf of leadership.
  • Coordinating meeting logistics, from initial request through completion, and preparing supporting materials.
  • Independently managing special projects assigned by executive leadership.
  • Identifying and implementing process improvements to enhance operational efficiency.
  • Providing travel coordination support as needed.
  • Serving as the primary administrative point of contact, ensuring all activities comply with applicable standards and guidelines.

Key Responsibilities
Executive Calendar Management
  • Manage complex executive calendars for one or more principals, including scheduling, rescheduling, and prioritizing meetings based on changing organizational priorities.
  • Coordinate internal and external meetings involving senior leadership, partner organizations, and other stakeholders.
  • Evaluate scheduling conflicts and independently recommend solutions to maximize executive efficiency.
  • Prepare daily and weekly calendar briefings, ensuring principals are informed of schedule changes and logistical requirements.
  • Coordinate conference rooms, virtual meeting platforms, and hybrid meeting logistics.

Executive Communications:
  • Draft, edit, and transmit correspondence on behalf of principals, including meeting requests, information requests, and follow-up communications.
  • Monitor incoming requests requiring executive attention, route inquiries to appropriate staff, and track responses to ensure timely follow-up.
  • Develop standardized communication templates to improve consistency and efficiency.

Meeting Coordination and Executive Operations
  • Develop and maintain standardized meeting intake processes, templates, and tracking systems.
  • Coordinate meeting logistics from initial request through completion.
  • Prepare meeting agendas, briefing materials, attendee lists, biographies, and supporting documentation.
  • Attend meetings as requested to record minutes, summarize discussions, capture action items, and monitor follow-up activities.
  • Prepare meeting summaries and distribute action items to participants.

Executive Accompaniment and On-Site Coordination
  • Accompany principals to meetings as requested to provide logistical coordination, ensure schedule adherence, and facilitate transitions between meetings.
  • Coordinate last-minute schedule adjustments while principals are engaged in meetings.
  • Serve as liaison between executive leadership and meeting organizers regarding timing, logistics, and required materials.

Operational Coordination and Special Projects:
  • Independently coordinate special projects assigned by executive leadership, which may include developing project plans and timelines, coordinating meetings and workgroups, and preparing agendas and briefing materials.
  • Prepare presentations, spreadsheets, reports, dashboards, and tracking documents.
  • Conduct research and compile information from multiple sources.
  • Monitor project milestones and follow up on outstanding actions.
  • Maintain project documentation and provide status updates to executive leadership.

Process Improvement and Organizational Effectiveness
  • Proactively identify opportunities to improve administrative and operational processes.
  • Develop and maintain Standard Operating Procedures (SOPs), workflows, templates, and guidance documents that improve organizational efficiency.
  • Recommend improvements to scheduling practices, communications, information management, and meeting coordination.
  • Develop tracking systems for recurring organizational activities and executive priorities.

Relationship Management and Organizational Coordination
  • Develop and maintain collaborative working relationships across the organization and with external partners to facilitate efficient coordination of executive activities.
  • Serve as a primary administrative point of contact for executive scheduling and operational coordination.
  • Coordinate with other leadership offices to resolve scheduling conflicts and facilitate executive engagements.

Travel Coordination:
  • Coordinate executive travel as required, including preparation of itineraries, travel summaries, agendas, and supporting documentation.
  • Coordinate travel logistics with appropriate administrative offices.

Administrative Support:
  • Maintain administrative files, electronic records, correspondence, and tracking systems.
  • Develop spreadsheets to analyze operational data.
  • Create and maintain presentations, reports, briefing books, and other presentation materials.
  • Coordinate printing, scanning, electronic document management, and records retention activities.
  • Maintain administrative databases and tracking systems.
  • Perform other administrative and operational duties consistent with executive support services.

Qualifications
Education & Certifications
  • Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field preferred.
  • Four (4) years of progressively responsible executive administrative support experience may substitute for a bachelor's degree.

Experience
  • Minimum of five (5) years supporting senior executives or executive leadership in a complex organizational environment.
  • Demonstrated experience managing multiple competing priorities with minimal supervision.
  • Experience coordinating executive calendars involving numerous internal and external stakeholders.
  • Experience preparing executive correspondence, meeting summaries, and briefing materials.
  • Experience developing presentations, spreadsheets, reports, and tracking systems.
  • Experience handling confidential and sensitive information while exercising sound judgment and discretion.
  • Experience improving business processes and developing administrative procedures.

Skills
  • Executive calendar management
  • Executive communications and correspondence
  • Meeting planning, coordination, and facilitation
  • Meeting minutes and executive summaries
  • Organizational planning and prioritization
  • Project coordination
  • Process improvement and SOP development
  • Relationship management and customer service
  • Executive briefing preparation
  • Analytical and problem-solving skills
  • Travel coordination
  • Records management

Software & Tools
  • Microsoft Outlook, Teams, Word, Excel, and PowerPoint
  • SharePoint
  • Adobe Acrobat
  • Other standard administrative and productivity systems as required

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.
Salary Range
$60,000-$65,000 USD

Apply