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Executive Operations Administrator Jobs in Rutherford, NJ

Epitec

Executive Admin Assistant 4

Englewood Cliffs, NJ · On-site

$44 - $46/hr

Executive Admin Assistant Location : Englewood Cliffs, NJ | Fully Onsite Details : 12-month W2 ... Familiarity with marketing operations or related functions * Ability to work independently and ...

City of New York

Project Manager

Manhattan, NY · On-site

The OOD is comprised of seven divisions that administer a range of programs, collaborating with ... The Executive Operations and Policy Team oversees fiscal, operational and policy functions that ...

Diverse Lynx

Executive Admin Assistant

Manhattan, NY

$100K - $115K/yr

Executive Admin Assistant Location: New York City, NY Experience: 6-10 Years Salary Range: $100,000 ... Strong understanding of operational workflows, regulatory sensitivity, and internal controls.

City of New York

Project Manager

Manhattan, NY

The OOD is comprised of seven divisions that administer a range of programs, collaborating with ... The Executive Operations and Policy Team oversees fiscal, operational and policy functions that ...

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All JobsExecutive Operations Administrator JobsExecutive Operations Administrator Jobs in Rutherford, NJ

Executive Operations Administrator information

See Rutherford, NJ salary details

$32.1K

$78.2K

$141.2K

How much do executive operations administrator jobs pay per year?

As of Jun 9, 2026, the average yearly pay for executive operations administrator in Rutherford, NJ is $78,222.00, according to ZipRecruiter salary data. Most workers in this role earn between $58,100.00 and $88,200.00 per year, depending on experience, location, and employer.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What does an Executive Operations Administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

How does an Executive Operations Administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What are the key skills and qualifications needed to thrive as an Executive Operations Administrator, and why are they important?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.
What are popular job titles related to Executive Operations Administrator jobs in Rutherford, NJ? For Executive Operations Administrator jobs in Rutherford, NJ, the most frequently searched job titles are:
What job categories do people searching Executive Operations Administrator jobs in Rutherford, NJ look for? The top searched job categories for Executive Operations Administrator jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Executive Operations Administrator jobs? Cities near Rutherford, NJ with the most Executive Operations Administrator job openings:
Executive Operations Administrator jobs near you

Assistant Administrator(Assistant Executive Director)

Castle Senior Living

Brooklyn, NY • On-site

Full-time

Posted 11 days ago

Job description

Position Summary

The Assistant Administrator supports the Administrator in the day-to-day operations and overall management of the Assisted Living Facility. This position ensures compliance with New York State Department of Health regulations, promotes high standards of resident care, supervises department heads, and assists with family relations, staffing, and operational efficiency.

Key Responsibilities

Regulatory Compliance & Quality Assurance

  • Assist in ensuring compliance with NY State DOH regulations, policies, and procedures.

  • Support the implementation of quality assurance and performance improvement initiatives.

  • Participate in inspections, surveys, and audits, ensuring corrective actions are taken.

Operational Management

  • Oversee and coordinate daily operations in the absence or at the direction of the Administrator.

  • Monitor staffing levels and schedules to ensure adequate coverage and efficiency.

  • Assist in budget management, cost control, and resource allocation.

Resident Care & Services

  • Ensure that residents receive high-quality, person-centered care and services.

  • Help address and resolve resident and family concerns promptly and professionally.

  • Participate in resident care planning meetings and case conferences as needed.

Staff Supervision & Training

  • Assist with supervising department heads, including nursing, dietary, housekeeping, maintenance, and activities.

  • Provide support in hiring, training, coaching, and evaluating staff.

  • Promote teamwork and positive employee morale throughout the facility.

Communication & Public Relations

  • Maintain effective communication with residents, families, staff, and external partners.

  • Represent the facility in community outreach, tours, and events as directed by the Administrator.

  • Collaborate with the Administrator to foster positive relationships with regulatory agencies and vendors.

Other Duties

  • Serve as acting Administrator in their absence, when delegated.

  • Participate in on-call rotation as needed.

  • Perform other related duties as assigned.

Qualifications

  • Bachelor’s degree in Healthcare Administration, Public Health, Business Administration, or a related field (Master’s preferred).

  • Minimum 2–3 years of experience in healthcare or long-term care administration; assisted living experience strongly preferred.

  • Knowledge of NY State Assisted Living regulations and DOH compliance requirements.

  • Strong leadership, organizational, and interpersonal skills.

  • Ability to handle confidential information with discretion.

Core Competencies

  • Regulatory Knowledge (New York Assisted Living)

  • Leadership & Team Building

  • Conflict Resolution & Problem-Solving

  • Communication (Written and Verbal)

  • Resident-Centered Focus

  • Ethical Judgment and Professionalism

Reports To:

Administrator / Executive Director