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Executive Operations Administrator Jobs in Nebraska

Archdiocese of Omaha

Director of Operations

Omaha, NE · On-site

$90 - $120/hr

Executive Director Principal Duties and Responsibilities The Director of Operations provides ... administrators, and the Fractional CFO. 2. Financial Oversight * Partner with the Fractional CFO to ...

Project Harmony

Grant Writer/Administrator

Omaha, NE · On-site

The Grant Administrator serves as a vital collaborator between the Executive Team, program leaders ... overall operations * Develop internal protocols and monitoring systems to safeguard against non ...

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What cities in Nebraska are hiring for Executive Operations Administrator jobs?

Cities in Nebraska with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you

Facilities and Parking Administrator

Firstnational

Omaha, NE • On-site

Full-time

Medical, Dental, Vision, Retirement

Re-posted 6 days ago

Job description

At FNBO, our employees are the heart of our story-and we're committed to their success! Please see below the details of this career opportunity and how it fits into our organization's success.

Summary of the Job:

The Facilities and Parking Adminstrator serves as the primary point of contact and operational backbone for the Senior Vice President and the FNBO Buildings Division. This role demands a highly organized, proactive professional who thrives in a dynamic environment and takes ownership of complex, multi-faceted responsibilities. From managing enterprise-wide parking operations to supporting high-visibility division projects, this individual plays a critical role in ensuring the Buildings Division runs with precision, professionalism, and efficiency.

About This Role:

KEY ACCOUNTABILITIES

Divisional Administrative Support

Serve as the administrative cornerstone of the FNBO Buildings Division, delivering high-quality support that enables leadership and staff to operate at peak effectiveness.

  • Produce polished, professional reports, presentations, Visio diagrams, calendars, and other division products using the fullMS Office Suite; adapt deliverables to meet evolving business needs.
  • Develop, maintain, and update written procedures and process documentation, ensuring accuracy and version control at all times.
  • Plan and coordinate divisional meetings and events, including seamless remote access and connectivity via Microsoft Teams and related platforms.
  • Manage executive and staff calendars, coordinate travel arrangements, lunch orders, mail distribution, and provide responsive phone support for the division.
  • Own the new hire onboarding process for the Buildings Division - including contact list updates, org chart maintenance, email group management, business card orders, and nameplate inserts - ensuring every new team member experiences a smooth, welcoming transition.
  • Proactively manage and maintain supply inventory to ensure uninterrupted division operations.

Enterprise Parking Administration

Lead the administration of FNBO's parking program, overseeing2,500+ parking assignments, access cards, and stallsacross multiple locations. Serve as the central point of coordination between internal teams and external partners.

  • Execute daily, weekly, and monthly parking processes including waitlist management, issue resolution, bi-monthly and monthly data exports, and broad employee communications.
  • Partner with HR to support weekly New Hire Orientation, serving as the first point of contact for new employees regarding Buildings and Parking - continuously identifying opportunities to enhance the onboarding experience.
  • Administer the parking validation process for department visitors, manage access to the online validation system, and ensure procedural compliance.
  • Act as the primary liaison between FNBO, Omaha Metro, and other vendors and parking landlords - communicating customer needs, maintenance requirements, and route updates.
  • Serve as a key administrator of theArchibus Web Central Parking Module, supporting system changes, updates, and ongoing maintenance.
  • Lead administrative support for theFNBOGO Parking Transportation Program, including:
    • Drafting and editing communications, marketing materials, and procedures.
    • Coordinating with internal and external partners on building changes, badge requirements, and system access.
    • Maintain parking communications through multiple channels including the Buildings SharePoint page, HR Solution Center, and direct email distribution.

Major Project Support

Function as a key contributor on high-impact division projects, providing organized, detail-oriented administrative support from initiation through completion.

  • Coordinate complex scheduling for senior internal stakeholders and external vendors and contractors.
  • Manage project logistics including food coordination, meeting setup, and technology operations.
  • Build and maintain Microsoft Teams channels and digital project organization structures to ensure efficient collaboration and information access.
  • Create and refine project deliverables including spreadsheets, graphs, schedules, floor plans, and presentations.
  • Capture and maintain comprehensive project documentation including meeting minutes, detailed notes, photos, videos, and stakeholder interviews.

Facilities Service Desk Backup

Provide reliable backup support for the Facilities Service Desk, ensuring continuity of operations during absences or peak demand periods.

  • Process facility work requests accurately and efficiently, managing scheduling, distribution, and completion tracking to ensure seamless service delivery.

Utility Account Optimization

  • Provide backup support with third-party vendorsto manage utility account setups for new locations and closures
  • Ensure timely processingof all utility invoices and prevent service interruptions
  • Analyze utility datato identify cost-saving opportunities and efficiency improvements
  • Monitor and minimizelate fees and service penalties

The Ideal Candidate for This Role:

QUALIFICATIONS

Education & Experience

  • Four-year degree in Business Administration or a related field, and/or a minimum of5 years of progressive administrative experiencein a professional environment.

Technical Skills

  • Advanced proficiency in theMicrosoft Office Suite, with particular strength in:
  • Excel- data management, reporting, and analysis (including complex formulas, pivot tables, and data analysis)
    • PowerPoint- executive-level presentations
    • SharePoint- content management and team collaboration
    • Word, Outlook, Visio, and Teams
  • Proficiency inAdobe Acrobatand related Adobe tools for document creation and editing.
  • Experience withdatabase management applications; familiarity with systems such as Archibus or similar facilities/parking management platforms is a strong plus.
  • Champion the use of AI toolsto improve efficiency and accuracy in processes

Professional Skills

  • Demonstrated ability to independently manage multiple concurrent projects in a fast-paced, deadline-driven environment with minimal supervision.
  • Strong customer service orientation with consultative communication skills and a consistent track record of responsiveness.
  • Exceptional written and verbal communication skills, with the ability to produce clear, professional documentation and correspondence.
  • High attention to detail and strong organizational skills across both digital and physical workflows.
  • Comfortable working with senior leadership and external partners with professionalism and confidence.

CORE COMPETENCIES & PROFESSIONAL EXPECTATIONS

Professional Excellence

  • Exhibit professional behaviorand be proactive and respectful in all relationships with internal and external stakeholders
  • Promote positive, constructive, collaborative working relationshipswith all staff members
  • Exercise willingness to serve as a resourceto colleagues, sharing expertise and supporting team success
  • Practice FNBO valuesand actively support organizational goals and strategic plans
  • Proactively work to improveteam and organizational effectiveness through innovation and best practices
  • Complete special projectsas assigned within established timeframes
  • Demonstrate accountabilityfor continuous best efforts to deliver exceptional results

Key Attributes for Success

  • Strategic thinkingbalanced with attention to detail
  • Strong business acumenwith understanding of financial impacts
  • Adaptability and flexibilityin a dynamic environment
  • Integrity and ethical judgmentin all dealings
  • Solution-oriented mindsetwith creative problem-solving abilities
  • Technology embracing attitudewith eagerness to learn new tools
Candidates must possess unrestricted work authorization and not require future sponsorship.

Compensation:

Compensation range (base pay): $47,613.00-$78,560.00

This role may have a specific starting pay within this range.

Final compensation offer to candidate may vary from posted hiring range based upon work experience, education, and/or skill level.

Work Environment:

It is anticipated that the incumbent in this role will work in a hybrid capacity, balancing in-person collaboration three (3) days a week with remote flexibility two (2) days a week. As part of our team, you'll experience the energy and relationship-building of face-to-face collaboration while still enjoying the flexibility of remote workdays. We provide the tools and technology to ensure seamless transitions between work environments, supporting your productivity wherever you are. Please note that work location is subject to change based on business needs.

Benefits Overview:

We offer a variety of benefits designed to keep you and your family physically and financially healthy. Not only do we offer a competitive salary and work-life balance, we offer benefits to match your needs:

  • Medical, Dental, Vision Insurance

  • 401k, With Matching Contributions

  • Time Off Programs

  • Health Savings Account (HSA)/Dependent Care

  • Employee Banking

  • Growth Opportunities

  • Tuition Assistance

  • Short-Term/Long-Term Disability Insurance

Learn more about FNBO benefits here: https://www.fnbo.com/careers/benefits/.

For additional information regarding compensation and benefits, e-mail FNBO at TAGAdmin@fnni.com. To ensure you receive a response, include the number of this job (listed below) in the subject line of your message.

Job number: R-20261233

Equal Opportunity & Belonging:

FNBO believes that the quality of our employee experience is at the heart of our customer experience. One key pillar of our intended employee experience is Belonging. Belonging means we are committed to fostering a workplace culture where employees of all backgrounds feel valued, recognized, and empowered to be their authentic selves-no matter their role or where they are in their journey.

Learn more here.

FNBO is an equal opportunity employer for all employees and applicants and makes employment decisions without regard to status or identity.

Click here to download 'EEO is The Law' Self-Print Poster

Click here to download 'EEO is The Law' Supplement for Federal Contractors

Click here to download 'EEO is The Law' GINA Supplement

FNBO is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer - Member FDIC

FNBO follows federal law regarding the use of marijuana (this applies to all non-California applicants)

Application Deadline:

All our jobs will be posted for a minimum of 5 calendar days. Job postings may come down prior to 5 calendar days based on volume of applicants.

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