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Executive Office Associate Jobs (NOW HIRING)

Xealth

Executive & Office Administrator

Seattle, WA · On-site

$20.50 - $28.25/hr

Administrative Experience: 3+ years of executive or office administrative experience in a fast ... Associate's or Bachelor's degree in Business Administration, Communications, Human Resources, or a ...

Xealth

Executive & Office Administrator

Seattle, WA · Hybrid

$20.50 - $28.25/hr

Administrative Experience: 3+ years of executive or office administrative experience in a fast ... Associate's or Bachelor's degree in Business Administration, Communications, Human Resources, or a ...

Synapse Virtual Production

Office Associate

Los Angeles, CA · On-site

$70K - $80K/yr

Provide administrative support for executives as needed. Calendar Management & File Organization ... Office Environment/Vendor and Supply Management: Ensure the office remains clean and a pleasant ...

New

Schafer Sports Center

Front Office Associate

Ewing, NJ · On-site

$16 - $19.25/hr

OFFICE ASSOCIATE ROLE SUMMARY The Office Associate role at Schafer Sports Center will be ... etc into executive summary email for senior management on a daily basis Review outstanding ...

GISP-Non-DGR

Executive Assistant

Charlotte, NC · On-site

Description: SUMMARY Provides direct administrative support to the Manager, Executive Office ... Associate's degree (A.A.) or equivalent from two-year college or technical school in Office ...

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How much do executive office associate jobs pay per year?

As of Jul 7, 2026, the average yearly pay for executive office associate in the United States is $89,977.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,500.00 and $132,500.00 per year, depending on experience, location, and employer.

What does an executive associate do?

An executive office associate provides administrative support to executives and senior managers, handling tasks such as managing schedules, preparing reports, coordinating meetings, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills.

What are some of the most common challenges faced by an Executive Office Associate, and how can they be managed effectively?

Executive Office Associates often juggle multiple priorities, such as managing complex calendars, coordinating meetings across departments, and handling confidential information. Time management and adaptability are crucial to navigate shifting priorities and last-minute changes. Building strong communication skills and maintaining proactive relationships with executives and team members can help smooth workflows and reduce misunderstandings. Utilizing organizational tools and regularly reviewing task lists can also aid in staying ahead of deadlines and expectations.

What are the key skills and qualifications needed to thrive as an Executive Office Associate, and why are they important?

To thrive as an Executive Office Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and document management systems is typically required. Excellent communication, discretion, and multitasking abilities help distinguish top performers in this role. These skills and qualities are essential for ensuring smooth executive operations, effective information flow, and professional representation of the organization.

Is EA a dead-end job?

An Executive Office Associate role is typically an entry- to mid-level position that can serve as a stepping stone to higher administrative or managerial roles. Career advancement often depends on experience, skills, and additional training or certifications, making it not necessarily a dead-end job but part of a broader career path. Developing skills in organization, communication, and proficiency with office software can enhance growth opportunities.

What does an EA to a CEO get paid?

The salary of an Executive Assistant to a CEO typically ranges from $50,000 to $85,000 annually, depending on experience, location, and company size. Senior EAs with specialized skills or in large organizations can earn higher compensation, often supplemented with benefits and bonuses.

Is EA higher than office manager?

An Executive Assistant (EA) typically reports directly to senior executives and handles high-level administrative tasks, often requiring strong organizational and communication skills. An Office Manager oversees daily office operations, staff, and facilities management. Generally, an EA is considered a higher-level role in terms of strategic support, but the hierarchy can vary by organization.

What are Executive Office Associates?

Executive Office Associates are administrative professionals who support executives and high-level managers within an organization. Their responsibilities typically include managing schedules, preparing reports, handling correspondence, organizing meetings, and ensuring smooth office operations. They often act as a liaison between executives and other staff or external contacts, maintaining a high level of confidentiality and professionalism. Strong organizational, communication, and multitasking skills are essential for success in this role.

What is the difference between Executive Office Associate vs Administrative Assistant?

AspectExecutive Office AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles prefer associate's degreeHigh school diploma or equivalent; some roles prefer associate's degree
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, healthcare, education
Employer & IndustryBusinesses, government agencies, nonprofitsWide range of industries, including corporate, healthcare, education
Common TasksScheduling, correspondence, supporting executivesScheduling, data entry, general administrative support

While both roles involve administrative support, an Executive Office Associate typically works closely with senior executives, handling more specialized tasks like managing complex schedules and confidential correspondence. An Administrative Assistant often provides broader support across departments, focusing on general administrative duties. The roles overlap in credentials and work environment but differ in scope and level of responsibility.

What cities are hiring for Executive Office Associate jobs? Cities with the most Executive Office Associate job openings:
What are the most commonly searched types of Executive Office jobs? The most popular types of Executive Office jobs are:
What states have the most Executive Office Associate jobs? States with the most job openings for Executive Office Associate jobs include:
Executive Office Associate jobs near you
Executive & Office Administrator

Executive & Office Administrator

Xealth

Seattle, WA • On-site

$20.50 - $28.25/hr

Other

Medical, Dental, Vision, Retirement

Posted 13 days ago

Job description

Our Mission & Culture
At Xealth, we're revolutionizing healthcare by leveraging data and automation to empower care providers (building on EHRs such as Epic and Cerner) to seamlessly prescribe, deliver, and monitor digital health for patients. We are a detail-oriented team, committed to maintaining the highest standards while moving with agility and impact.
We are a highly skilled, collaborative, and passionate group, applying our expertise to improve health outcomes for millions. We believe in shared ownership and are looking for a team player who is a self-starter and self-driven to make a meaningful impact across every layer of the organization.
This role offers a unique opportunity to be the operational backbone of Xealth - supporting our executives, keeping our office running, and playing a key part in our people and culture initiatives. This role requires work from office 2 days a week in downtown Seattle.
What You'll Own and Deliver (Responsibilities)
As a core partner to our leadership and G&A team, you will be the organizational glue that keeps Xealth's day-to-day running smoothly. You bring the maturity to know when things need to be perfect and the flexibility to tackle anything - from executive scheduling to snack orders - without hesitation.
  • Executive Calendar & Scheduling Support: Provide scheduling support to the CEO, COO, and select Board of Directors members, managing competing priorities, coordinating meeting logistics, and ensuring executives are prepared and on time.
  • Office Operations Management: Own the day-to-day needs of our Seattle office - including snack and supply ordering, Amazon purchasing, and maintaining a well-stocked, welcoming environment for the team.
  • Facilities & Building Management: Serve as the primary point of contact for building management. Handle mail pickup, check deposits, and appropriate mail distribution across the organization.
  • Event & Guest Experience: Be the in-office point of contact during company events and visitor days, managing conference room setup, guest reception, and event logistics to ensure a seamless experience.
  • Recruiting Support: Partner with the recruiting team to coordinate candidate interviews, manage scheduling across interviewers, and ensure a smooth, professional experience for every candidate.
  • HR & IT Support: Assist the HR Director with coordination of company-wide events such as all-hands staff meetings, offsites, and culture initiatives. Support New Hire Orientation and coordination with IT and laptop procurement.
  • Travel & Expense Coordination: Manage travel arrangements for executives and candidates as needed and assist with expense reporting and tracking in compliance with company policies.
  • Ad Hoc & Cross-Functional Assistance: Take on a broad range of tasks as directed by the CFO and G&A leadership - no task is too big or too small. This role thrives on variety and a genuine desire to support the team.
The Expertise You'll Bring (Requirements)
We're looking for someone with genuine professional maturity, strong organizational instincts, and a team-first attitude - someone who takes pride in every task they touch, whether it's prepping board materials or keeping the coffee stocked.
Core Competencies
  • Administrative Experience: 3+ years of executive or office administrative experience in a fast-paced environment, with demonstrated ability to support senior leaders, including scheduling and travel coordination.
  • Organizational Excellence: Exceptional time management, prioritization, and multi-tasking skills. You can hold many balls in the air simultaneously and know which ones can't drop.
  • Professional Maturity & Discretion: Comfort handling sensitive information (Board, executive, financial) and strong judgment about when to seek guidance and when to handle things independently.
  • Communication Skills: Clear, professional written and verbal communication. Comfortable engaging with executives, guests, vendors, and candidates with equal polish.
  • Tech Proficiency: Proficient in Microsoft Office Suite, Google Workspace, and tools such as Expensify. Familiarity with HR coordination, interview scheduling tools, or QuickBooks is a plus.
  • Flexibility & Grit: Genuinely enjoys wearing many hats and does not consider any task beneath them. This role touches everything - you should find that exciting, not daunting.
Highly Valued Experience (Nice to Have)
  • Experience supporting a C-suite or Board of Directors in a startup or growth-stage company.
  • Prior experience with interview coordination, recruiting operations, or HR event support.
  • Familiarity with building management, facilities coordination, or office operations.
  • Associate's or Bachelor's degree in Business Administration, Communications, Human Resources, or a related field.
Why Join Xealth?
  • Meaningful Work: You'll be a force multiplier for a team working to improve health outcomes for millions of patients.
  • Variety & Ownership: No two days look alike. You'll have real ownership over operations, culture, and executive support in a collaborative startup environment.
  • Best Workplace: Xealth has been named to the World's Best Digital Health Companies list by Newsweek, awarded gold in the Digital Health awards in 2024 and twice in 2023. In 2023, Xealth was also listed as one of BuiltIn's Best Places to Work and one of Fierce Healthcare's Fierce 15 of 2023.
About Xealth:
  • Xealth created the leading digital health platform helping health systems deliver connected, personalized care at scale. Embedded in the EHR, it enables clinicians to prescribe, automate, and measure the impact of digital tools--including apps, services, and wearable data--within existing workflows. Now part of Samsung's connected care vision, Xealth enhances decision-making, reduces friction, and supports enterprise-wide digital health strategies. Trusted by more than 500 hospitals and 70+ solution partners, Xealth provides a scalable foundation for delivering connected, personalized, and preventative care--empowering health systems to drive outcomes, engagement, and operational efficiency while advancing digital transformation.
  • Xealth has been named to the World's Best Digital Health Companies list by Newsweek, awarded gold in the Digital Health awards in 2024 and twice in 2023. In 2023 Xealth was also listed as one of BuiltIn's Best Places to Work, and one of Fierce Healthcare's Fierce 15 of 2023.

Compensation & Benefits:
Xealth offers a multi-tiered approach when constructing a highly competitive compensation package. The compensation package would include a base salary, bonus, and a comprehensive suite of benefits. The compensation range for this position is $80,000 - $100,000.
Paid parental leave.
♥ Comprehensive medical, dental, and vision policies. Xealth covers 100% of employee premiums. We also provide Employee Assistance Programs.
Xealth provides a home office stipend.
Generous learning & development opportunities for you to grow your skills and career.
401k Match: Xealth offers a dollar-for-dollar match up to 3%.
Flexible time off & 10 standardized holidays.
$500 yearly fitness stipend to spend on staying active.
Xealth is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

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