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Executive Office Assistant Jobs in Indiana (NOW HIRING)

HHC

Special Executive Assistant to CEO

Indianapolis, IN · On-site

... Assistant to support our CEO. As the trusted partner to the CEO, you will play a critical role in ... Support the operational needs of the Hospital Administration office and executive leadership team ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

Maintain vendor relationships, inventory, and office supplies; run occasional errands * Scan ... Represent the executive in their absence by attending meetings and taking notes * Assist other ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

Maintain vendor relationships, inventory, and office supplies; run occasional errands * Scan ... Represent the executive in their absence by attending meetings and taking notes * Assist other ...

Ren

Executive Assistant

Indianapolis, IN · On-site

Executive Assistant Department: Admin Job Level: P2, Exempt Position Description: The Executive ... Office Management (Designated Onsite EA): For the EA designated to be onsite at Ren's Indianapolis ...

Ren

Executive Assistant

Indianapolis, IN · On-site

Executive Assistant Department: Admin Job Level: P2, Exempt Position Description: The Executive ... Office Management (Designated Onsite EA): For the EA designated to be onsite at Ren's Indianapolis ...

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Executive Office Assistant information

See Indiana salary details

$28.5K

$61.3K

$97.5K

How much do executive office assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for executive office assistant in Indiana is $61,334.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,600.00 and $71,400.00 per year, depending on experience, location, and employer.

What is an executive office assistant?

Executive Office Assistants are professionals who provide high-level administrative support to executives or senior management within an organization. Their responsibilities typically include managing schedules, handling correspondence, organizing meetings, preparing reports, and maintaining confidential information. They play a crucial role in ensuring the smooth operation of executive offices by anticipating needs, prioritizing tasks, and facilitating effective communication. Executive Office Assistants often act as a liaison between executives and other staff or external partners.

What are the key skills and qualifications needed to thrive as an executive office assistant?

To thrive as an Executive Office Assistant, you need excellent organizational skills, attention to detail, and proficiency in office management, usually supported by experience or a relevant administrative qualification. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and document management systems is typically required. Strong interpersonal skills, discretion, and the ability to multitask enable you to support executives efficiently and maintain professionalism. These abilities ensure smooth office operations, effective executive support, and a well-organized work environment.

What are some common challenges executive office assistants face when managing multiple priorities, and how can they effectively address them?

Executive Office Assistants often juggle a variety of tasks, such as scheduling meetings, handling correspondence, and supporting executive-level projects, all with tight deadlines. Balancing these responsibilities can be challenging, especially when priorities shift quickly. Effective strategies include maintaining a well-organized calendar, proactively communicating with team members and executives, and using digital tools to set reminders and track progress. Staying adaptable and regularly reassessing priorities can help ensure that urgent tasks are addressed without compromising overall workflow.

What is the difference between Executive Office Assistant vs Administrative Assistant?

AspectExecutive Office AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate's or bachelor'sHigh school diploma; some roles may prefer associate's or bachelor's
Work EnvironmentSupports executives, often in corporate or professional settingsSupports teams or departments, in various office environments
Employer & Industry UsageCommon in corporate, legal, or financial sectorsWidely used across industries including education, healthcare, and business
Search & Comparison IntentOften compared for higher-level support roles with more responsibilitiesMore general support role, less focus on executive-level tasks

The Executive Office Assistant typically provides specialized support to executives, handling complex scheduling, correspondence, and confidential tasks. In contrast, an Administrative Assistant offers broader administrative support to teams or departments. While both roles require strong organizational skills and similar credentials, the Executive Office Assistant usually operates in more senior, high-pressure environments supporting top management.

How much should an executive office assistant get paid?

The average salary for an executive office assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Executive Office jobs in Indiana?

The most popular types of Executive Office jobs in Indiana are:

What cities in Indiana are hiring for Executive Office Assistant jobs?

Cities in Indiana with the most Executive Office Assistant job openings:

Executive Office Assistant jobs near you
Infographic showing various Executive Office Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $61,334 per year, or $29.5 per hour.

Special Executive Assistant to CEO

HHC

Indianapolis, IN • On-site

Full-time

Posted 29 days ago

Job description

Division:Eskenazi Health  

Sub-Division: Hospital  

Req ID:  26519 

Schedule: Full Time 

Shift: Days 

Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.

Job Role Summary

Join a mission-driven healthcare organization where your work directly supports executive leadership and helps advance care for the communities that need it most. Eskenazi Health is seeking a highly organized, professional, and proactive Special Executive Assistant to support our CEO.

As the trusted partner to the CEO, you will play a critical role in ensuring the smooth operation of the executive office. This high-visibility position serves as the primary point of contact for internal and external stakeholders while providing strategic administrative support, managing complex schedules, coordinating meetings and communications, and helping drive key initiatives forward. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional judgment and discretion, and excels at managing multiple priorities with professionalism and confidence.

What You'll Do
  • Manage executive calendars, meetings, correspondence, travel documentation, and daily administrative operations
  • Serve as a liaison between executive leadership, senior leaders, board members, staff, and external partners
  • Prepare meeting materials, presentations, reports, and executive communications
  • Coordinate and document meetings, including preparing agendas and meeting minutes
  • Screen and respond to inquiries with professionalism, discretion, and sound judgment
  • Lead and support special projects while tracking progress and ensuring timely completion
  • Maintain confidential records and sensitive information in accordance with organizational and regulatory requirements
  • Create a welcoming and professional experience for visitors, leaders, and business partners
  • Support the operational needs of the Hospital Administration office and executive leadership team
What We're Looking For

We're seeking a resourceful, detail-oriented professional who can anticipate needs, solve problems proactively, and build strong relationships across all levels of the organization.

Qualified candidates will have a Bachelor's degree in Business Administration or a related field and at least three years of office administration or related experience; an Associate degree with four years of executive-level administrative experience; or an equivalent combination of education and experience, including ten years of administrative support experience with at least five years supporting senior executives.

 Candidates should possess exceptional organizational, written, verbal, and interpersonal communication skills; the ability to manage confidential information with discretion; strong decision-making and problem-solving abilities; and advanced proficiency with Microsoft Office applications, Adobe Acrobat, and digital collaboration platforms.

Why Eskenazi Health?

At Eskenazi Health, our mission is to Advocate, Care, Teach, and Serve, with a special commitment to the vulnerable populations of Marion County. You'll join a team that lives its values of Professionalism, Respect, Innovation, Development, and Excellence every day while making a meaningful impact on the health of our community.

Work Environment

This is an on-site position based in Indianapolis. The role is primarily office-based, with occasional work in patient care areas and off-site meetings. Work hours may vary based on organizational needs.

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.

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About HHC

Sourced by ZipRecruiter

Industry

Software development

Company size

1 - 10 Employees

Headquarters location

Fairfax, VA, US

Year founded

2001

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